Are you looking for a job but not getting any response from your prospective employer? Sometimes, it’s not entirely because they’re not interested in you. Maybe they missed your email or haven’t had time to review your application. That’s why writing a follow-up letter after applying is essential to make sure you get noticed.
Fortunately, you don’t have to start from scratch. There are plenty of example letters online that you can edit and adjust as needed. But why should you write a follow-up letter, and what should it include?
In this article, we’ll explore the importance of writing a follow-up letter after applying for a job. We’ll also provide tips on what to include to maximize your chances of an employer reading and responding to your letter. So, whether you’re a recent grad or a seasoned professional, read on to find out how you can boost your job search with a well-written follow-up letter.
The Best Structure for Writing a Follow-Up Letter After Applying
After submitting your job application, it’s always a good idea to follow up with the employer to express your interest in the position and to highlight your qualifications. If you’re unsure of how to structure your follow-up letter, the tips below can help.
Tip #1: Make it Personal
When writing your follow-up letter, it’s important to address it to the specific hiring manager, recruiter, or contact person that you have been in touch with. Avoid addressing the letter with “To Whom it May Concern” or “Dear Hiring Manager.” Addressing the letter to a specific person shows that you’ve done your research and it indicates a level of professionalism that can make a positive impression on the recipient.
Tip #2: Keep it Brief
Remember that the person receiving your follow-up letter is likely very busy, so you should aim to keep the letter concise, clear, and to the point. Avoid rambling or including unnecessary information that could detract from your main message. A short and sweet letter is more likely to be read and remembered than a lengthy one.
Tip #3: Reiterate Your Interest and Qualifications
In your follow-up letter, it’s important to show your continued interest in the position and to emphasize your qualifications for the job. Highlight a few key skills or experiences that make you a strong candidate for the role, and express your enthusiasm for the opportunity to interview or discuss your application further.
Tip #4: Provide a Call-to-Action
Be sure to end your follow-up letter with a specific call-to-action that prompts the recipient to respond. This could be as simple as requesting a status update on your application, or it could be a more direct ask for an interview or phone call to discuss your qualifications in more detail. Either way, providing a clear next step for the recipient can increase the likelihood of a response.
Tip #5: Thank the Recipient for Their Time
Finally, be sure to express sincere gratitude for the recipient’s time and consideration. A simple sentence thanking them for reviewing your application and expressing your appreciation for the opportunity to apply can go a long way in building goodwill and showing that you’re a gracious and polite candidate.
Overall, following these tips can help you create a strong and effective follow-up letter that sets you apart from other applicants and increases your chances of success in landing your dream job.
7 Follow-up Letter Templates After Applying for Different Reasons
Follow-up Letter After Applying for a Job
Dear Hiring Manager,
I hope this letter finds you well. I am writing to follow up on my recent job application for the Marketing Coordinator position at ABC Company. I am eager to learn more about the position and I am very interested in joining your team.
In my application, I highlighted my experience in social media marketing and content creation. With my skills and knowledge, I believe I can make a significant contribution to your company. I would love to further discuss my qualifications for the job and to learn more about the company and its mission.
Thank you for your consideration. I look forward to hearing from you soon.
Best regards,
John Doe
Follow-up Letter After Applying for a College Scholarship
Dear Scholarship Committee,
I hope this letter finds you doing well. I am writing to follow up on my application for the XYZ Scholarship. I deeply appreciate your consideration of my application and I would like to reiterate my strong interest in receiving this scholarship for my college education.
In my application, I outlined my academic accomplishments and my involvement in extracurricular activities. I believe that these experiences showcase my commitment to excellence and leadership. I am dedicated to my academic success and I am confident that this scholarship would greatly support my endeavors.
Thank you for your time and consideration. I would be grateful for any updates on the status of my application. Thank you once again for this opportunity.
Best regards,
Jane Smith
Follow-up Letter After Applying for a Business Loan
Dear Loan Officer,
I hope this letter finds you well. I am writing to follow up on my recent loan application for my small business, ABC Company. I appreciate your consideration of my application and I am eager to learn more about the status of my loan.
In my application, I provided a comprehensive business plan and financial statements. I am confident that my business is poised for growth and profitability. This loan would allow me to invest in necessary equipment and inventory, as well as expand my operations to better serve my customers.
Thank you for your time and consideration. Please let me know if there are any additional documents or information that you need from me. I look forward to hearing from you soon.
Sincerely,
Kevin Lee
Follow-up Letter After Applying for a Volunteer Position
Dear Volunteer Coordinator,
I hope this letter finds you well. I am writing to follow up on my recent application for the volunteer position at XYZ Organization. I am very excited about the opportunity to serve your mission and to make a positive impact in our community.
In my application, I shared my experience volunteering at my local food bank and my passion for helping those in need. I am committed to giving back and I believe that the volunteer work at your organization aligns with my values and goals.
Thank you for your consideration. I would be grateful for any updates on the status of my application and for the opportunity to discuss further how I can contribute to your organization.
Best regards,
Emily Nguyen
Follow-up Letter After Applying for Graduate School
Dear Graduate Admissions Committee,
I hope this letter finds you well. I am writing to follow up on my recent application for the Master’s Program in Education at ABC University. I am deeply interested in this program and excited about the opportunity to further my education under your distinguished faculty.
In my application, I expounded on my undergraduate accomplishments and my passion for education. I believe that the rigorous curriculum and exceptional resources at ABC University would help me to achieve my career goals and make a meaningful impact in education.
Thank you for your consideration. I would be grateful for any updates on the status of my application. Please let me know if there is any additional information or documents that you need from me.
Sincerely,
Adam Jones
Follow-up Letter After Applying for an Internship
Dear Internship Coordinator,
I hope this letter finds you doing well. I am writing to follow up on my recent application for the summer internship program at XYZ Company. I am very enthusiastic about this opportunity to learn from experienced professionals in the industry and to contribute to the company’s operations.
In my application, I explained my background in business and my eagerness to gain hands-on experience. I am confident that my skills and my passion for innovation would make me a valuable addition to your team.
Thank you for your time and consideration. I would be grateful for any updates on the status of my application and for the chance to interview for the position.
Best regards,
Samantha Kim
Follow-up Letter After Applying for a Research Grant
Dear Research Grant Committee,
I hope this letter finds you well. I am writing to follow up on my application for the ABC Grant for Research in Environmental Science. I am deeply committed to environmental preservation and I believe that my research proposal aligns with the mission and goals of your organization.
In my application, I outlined my research project on the effects of climate change on local ecosystems. I am excited about the potential for my research to contribute to scientific knowledge and to inspire policy changes to protect our environment.
Thank you for your consideration. I would be grateful for any updates on the status of my application. Please let me know if there is any further information that you need from me.
Sincerely,
Timothy Lee
Tips for writing a follow-up letter after job application
Writing a follow-up letter after job application is just as important as submitting the application in the first place. It helps keep you in the hiring manager’s mind, and it lets them know you’re interested in the job. Here are some tips for writing an effective follow-up letter:
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Individualized approach: Address the letter to the hiring manager, and use their name if possible. This shows you’ve done your research and you’re serious about the job.
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Short and concise: Keep your letter short and to the point. Mention the job title you’re applying for, why you’re interested in the job, and any relevant experiences or qualifications you have. You can include some highlights from your resume, but don’t repeat everything you’ve already said.
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Express gratitude: Thank the hiring manager for considering your application and taking the time to read your follow-up letter. This shows you appreciate their time and effort.
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Emphasize your strengths: Use your follow-up letter to highlight something that wasn’t in your original application. Maybe you’ve gained new skills or experiences since you applied, or you’ve realized how well your skills and experience match the job requirements.
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Professional tone: Your follow-up letter should be professional and courteous. Avoid using slang or informal language, and always check for spelling and grammar errors.
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Promptness: Send your follow-up letter as soon as possible after submitting your application. This shows you’re interested and proactive.
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Attention to details: Make sure you include your name, contact information, and the job title in the follow-up letter. This makes it easier for the hiring manager to find your original application and contact you if necessary.
Writing a follow-up letter can be nerve-wracking, but it’s a great opportunity to differentiate yourself from other applicants and show your interest in the job. Follow these tips to create a stand-out follow-up letter that leaves a lasting impression on the hiring manager.
FAQs for Writing a Follow Up Letter After Applying
What is a follow up letter?
A follow up letter is a communication sent to an employer after submitting a job application. The purpose of the letter is to express continued interest and enthusiasm in the position, as well as to inquire about the status of the application or to provide additional information.
When should I send a follow up letter?
It is recommended to wait at least one week after submitting the application before sending a follow up letter. This allows time for the employer to review the application and determine if they would like to proceed with the candidate. If there is no response after two weeks, it is appropriate to follow up.
How should I format the follow up letter?
The follow up letter should follow a professional business letter format. It should include a header with the name and contact information of the applicant, the date, and the employer’s name and address. The body of the letter should be concise, polite, and demonstrate interest in the position. It should also include a call to action, such as requesting an interview or an update on the application status.
What should I include in the follow up letter?
The follow up letter should include a brief introduction, stating the position applied for and the date the application was submitted. The letter should highlight the applicant’s qualifications and experience, as well as express enthusiasm and interest in the position. It should also include a call to action, such as requesting an interview or an update on the application status.
How can I make my follow up letter stand out?
To make your follow up letter stand out, try to personalize it as much as possible. Research the company and the position to demonstrate your knowledge and interest. Highlight specific skills or experiences that make you a strong fit for the position. Use a friendly, conversational tone and show enthusiasm and eagerness to join the team.
What should I do if I don’t hear back after sending a follow up letter?
If you do not receive a response after sending a follow up letter, it is appropriate to follow up once more after a reasonable amount of time has passed, typically another week or two. If you still do not receive a response, it may be best to move on and focus on other job opportunities.
Is it appropriate to follow up multiple times?
It is generally not recommended to follow up more than twice after submitting an application. Multiple follow ups may come across as pushy or desperate. However, if an employer has indicated that they will get back to you within a certain time frame and they do not, it is appropriate to follow up to inquire about the delay.
Keep Calm and Follow Up On
That’s it, job hunters! You now know the importance of writing a follow-up letter after submitting your application. It’s a little gesture that can have a big impact on your job search. Remember, persistence is key, and following up shows that you’re genuinely interested in the position. Now, you’re ready to craft that letter with confidence and style. Thanks for reading, and don’t forget to visit again soon for more helpful job-hunting tips. Good luck!