Are you tired of submitting job applications and never hearing back? Don’t worry, you’re not alone. It’s frustrating when you put in all the time and effort to apply for a job, only to hear crickets on the other end. But the good news is, there’s a solution: a follow-up letter.
A follow-up letter can be a game-changer when it comes to getting noticed by potential employers. It shows them that you’re serious about the position and passionate about the company. But what exactly is a follow-up letter and how do you write one?
Fear not, my fellow job seekers, for I have some examples of follow-up letters that you can use as a guide. These examples are customizable, so you can edit them as needed to fit your specific situation. Whether you’re following up after an interview or a job application, these templates have got you covered.
So, don’t let your job application fall into the black hole of the internet. Take action and send a follow-up letter. Trust me, it can make all the difference. Check out the sample follow-up letters below and start crafting your own today.
The Best Structure for a Follow-Up Letter for Job Application
After submitting your job application, it’s essential to follow up with a letter to express your continued interest in the position and to remind the hiring manager of your qualifications. However, the structure of your follow-up letter can make a significant difference in how it is received. Here is the best structure for a follow-up letter:
Introduction:
Begin your letter by addressing the hiring manager by name. You can usually find the name on the job posting or company website. Use a friendly and professional tone to thank them for taking the time to review your application and express your continued interest in the position. Be concise and straightforward.
Body:
The body of your letter should be persuasive and should reiterate your qualifications and skills that make you a good fit for the job. Use bullet points or numbered lists to highlight your relevant experience and accomplishments. Show the hiring manager how you can add value to the company and how your skills align with the job requirements. Avoid being too generic. Talk about the unique value and qualities you can bring to the table, which differentiates you from other candidates.
Closing:
The closing of your letter should be respectful and should reiterate your enthusiasm for the position. Thank the hiring manager again for their time and consideration, and request that they keep you informed of the hiring process. End your letter with a professional sign-off and include your contact information.
In conclusion, the best structure for a follow-up letter for job applications begins with an introduction that thanks the hiring manager and expresses your continued interest in the position. The body should be persuasive and demonstrate your relevant experience and skills. The closing should be respectful and reiterate your enthusiasm for the position. Following this structure will increase your chances of being noticed by the hiring manager and ultimately landing the job you desire.
Samples of Follow Up Letter for Job Application
Follow Up Letter after Submitting Job Application
Dear Hiring Manager,
I wanted to follow up on my job application for [position] at [company]. I submitted my application [number of days/weeks/months] ago and I was wondering if there was any progress in the recruitment process.
As a candidate, I believe I would be a great fit for the role due to my [skills/experience/qualification]. I am very excited about the opportunity to work at [company] and contribute to the team. If possible, I would appreciate any updates you can provide me about the status of my application.
Thank you for considering my application. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Follow Up Letter after Phone Interview
Dear [Interviewer Name],
Thank you for taking the time to interview me for the [position] role at [company]. I appreciate the opportunity to discuss my skills and experience with you.
I am reaching out to inquire if there is an update on the recruitment process and if there is anything I can provide to support my candidacy for the role. I remain enthusiastic about the job and am confident that my experience and qualifications align with the requirements outlined for the position.
Please let me know if you have any further questions or if there are any next steps that I can anticipate. I look forward to hearing back from you soon.
Sincerely,
[Your Name]
Follow Up Letter after Being Rejected
Dear [Hiring Manager Name],
Thank you for notifying me about the decision made regarding my application for the [position] role at [company]. I appreciate the time you took to evaluate my skills and experience for the position.
Please accept this follow-up letter as an expression of my continued interest in working for [company]. Although my qualifications weren’t an exact match for the position, I continue to believe that I possess the necessary qualities to be a valuable member of your team.
If any other position becomes available that matches my experience and qualifications, please consider me as a candidate and do not hesitate to contact me. I appreciate your time in considering my candidacy.
Best regards,
[Your Name]
Follow Up Letter after Interview with No Response
Dear [Interviewer Name],
I am writing to follow up on my interview for the [position] role at [company]. I had a great experience during the interview, and I believe I could contribute positively to the company.
It has been [number of days/weeks/months] since my interview and I have not heard back from the company regarding the recruitment process. I understand that hiring new employees can be time consuming and challenging, but I would appreciate it if you could provide me with any updates on my application.
Thank you for your time and consideration.
Respectfully,
[Your Name]
Follow Up Letter to Request Feedback after Job Rejection
Dear [Hiring Manager Name],
I am writing to request feedback regarding my application for the [position] role at [company]. Although I was not selected for the role, I am interested in improving my candidacy for future job opportunities.
I would appreciate any feedback you can provide which would enable me to understand the reasons for my rejection. Please feel free to provide constructive criticism on my resume, cover letter, and interview performance.
Thank you again for the consideration you gave my application, and I hope to hear back from you soon.
Best regards,
[Your Name]
Follow Up Letter to Reiterate Interest in the Position
Dear [Hiring Manager Name],
I hope this letter finds you well. I wanted to follow up on my job application for the [position] role at [company] and reiterate my interest in the position.
I am very enthusiastic about the opportunity to work for [company] and believe that my qualifications and experience would make a valuable contribution to the team. I recognize that the recruitment process can take some time and I would like to emphasize my continued interest in the role.
If there are any updates you could provide me with regarding the recruitment process or any further steps that I need to take, please do not hesitate to contact me. Thank you for your consideration of my candidacy and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Follow Up Letter after Negotiating Terms of the Offer
Dear [Hiring Manager Name],
I am writing to follow up on our recent conversation regarding the terms of my employment at [company]. I appreciated the opportunity to discuss the offer with you, and I wanted to let you know that I am very excited about the prospect of working with your team.
After our conversation, I have taken some time to carefully consider the terms of the offer, and I would like to request some adjustments which will enable me to accept the offer. Specifically, I would like to negotiate [specific terms you would like to negotiate].
I understand that these requests may require further consideration and I am open to any and all feedback you may have. I look forward to hearing back from you regarding these changes and I appreciate your time and consideration.
Best regards,
[Your Name]
Tips for Writing a Successful Follow-Up Letter for Job Application
Writing a follow-up letter after submitting a job application is a great way to show your interest and enthusiasm for the position and increase your chances of being selected for an interview. Here are some tips on how to write an effective follow-up letter:
1. Be Timely: It’s important to follow up within a reasonable time frame. Waiting too long can give the impression that you’re not interested in the position, while following up too soon can be seen as pushy or impatient. A good rule of thumb is to wait at least one week after submitting your application before sending a follow-up letter.
2. Be Polite and Professional: Keep your tone courteous and professional throughout the letter. Avoid using slang or overly casual language, and make sure to proofread your letter for typos and grammar errors. Address the recipient by name and use a formal salutation.
3. Emphasize Your Qualifications: Use the follow-up letter as an opportunity to highlight your qualifications and experience that make you a good fit for the position. Explain how your skills and experience align with the job requirements and what you can bring to the role.
4. Express Your Interest: Let the employer know that you’re still interested in the position and excited about the opportunity to join their team. Mention any specific reasons why you’re interested in the company or the job, such as their mission, values, or company culture.
5. Ask for a Response: Close the letter by asking for a response, such as an update on the status of your application or an invitation to schedule an interview. This shows that you’re proactive and eager to move forward in the hiring process.
Remember, a follow-up letter is not a guarantee of a job offer, but it can help you stand out from the other applicants and demonstrate your interest and commitment to the position. With these tips in mind, you can write a successful follow-up letter that makes a strong impression on the employer.
Sample Follow Up Letter for Job Application FAQs
What is a sample follow up letter for job application?
A sample follow up letter for job application is a template or example of a letter that job seekers use to remind employers that they have applied for a job opening and to inquire about the status of their application.
When should I send a follow up letter after applying for a job?
It is advisable to send a follow up letter after you have submitted your job application, within one to two weeks to show your interest in the position and to reiterate your qualifications and skills that make you a perfect candidate for the job.
How can I write a compelling follow up letter?
You can write a compelling follow up letter by being concise, professional, and highlighting your unique qualifications for the specific position. Show interest in learning more about the company and how your skills can fit into their organization.
What should I include in a follow up letter after a job interview?
In a follow up letter after a job interview, you should thank the interviewer for their time, re-emphasize your qualifications, and express your continued interest in the position. You can also use the opportunity to ask any follow-up questions or provide additional information that wasn’t discussed during the interview.
What is the purpose of a follow-up letter?
The purpose of a follow-up letter is to express your continued interest in the position, show your professionalism, and give yourself another chance to stand out from other candidates. It can also be an opportunity for you to provide additional information or ask questions that weren’t addressed in the initial application or interview.
Is sending a follow-up letter necessary?
Sending a follow-up letter after submitting an application or after an interview is not mandatory, but it can be a great way to show your interest in the position and to set yourself apart from other candidates. It also gives the hiring manager another opportunity to consider you for the job.
How can I follow up after a job application without being pushy?
You can send a polite and respectful email or snail mail letter expressing your continued interest in the position and clarifying that you are not trying to be pushy or demanding. Offer any additional information or resources, but also understand that the hiring manager may be busy and may take some time to respond.
Thanks for reading!
I hope this sample follow-up letter will be helpful for your job search. Remember to personalize your letter and follow up with employers after submitting your application. It’s important to stay positive and keep trying. Good luck on your job search! And don’t forget to visit my blog again for more job search tips and advice.