Have you recently submitted a job application that you worked hard on? It can be nerve-racking waiting for a response, but don’t worry, acknowledging a job application is standard business etiquette. An acknowledgement email is a direct and courteous way to show that your application has been received. And the good news? We have examples you can use or edit to fit your situation.
Crafting an acknowledgment email can be simple with the right tools and a bit of effort. It not only confirms to the job seeker that their application was received, but it also demonstrates that the employer values professionalism and timely communication.
At one point or another, you may find yourself unsure of what to include in your acknowledgment email or how to phrase it. Whether you’re a hiring manager, recruiter, or HR professional, we’ve put together an acknowledgement email sample job application to assist you in acknowledging job applications.
Remember, an acknowledgement email sets the tone for the hiring process and your company, so it’s important to get it right. Let’s take a look at some examples you can use to create a positive impression with job seekers.
The Best Structure for an Acknowledgement Email Following a Job Application
After sending a job application, receiving an acknowledgement email can feel like a weight off your shoulders. An acknowledgement email is a confirmation message sent by a company or an organization letting an applicant know that their application has been received and is being processed. While it may not guarantee an acceptance into the company, it is an important first step in the hiring process.
The acknowledgement email may feel like a simple formality, but it is important to take the time to write a thoughtful response in return. Here is a breakdown of the best structure for an acknowledgement email:
1. Start with a Gracious Greeting
Begin your acknowledgement email with a gracious greeting. It is always best to start on a positive note, so make sure to express your appreciation for the opportunity to apply for the job. For example:
Dear [Hiring Manager’s Name],
Thank you for acknowledging my job application. I appreciate the opportunity to apply for the position at your company.
2. Confirm Receipt of the Application
The purpose of the acknowledgement email is to confirm that your application has been received. To clarify this point, include a statement confirming that you have received the application and that it has been submitted successfully. This not only confirms receipt but also assures the applicant that their application is being processed. For example:
I would like to confirm that I have received your acknowledgement of my job application. It’s great to know that my application has been received and is being reviewed by your team.
3. Highlight Your Excitement and Interest in the Position
As the applicant, you need to show your interest in the position and communicate your enthusiasm for the job and company. Employers are always looking for candidates who are passionate about the job and company. For example:
I am excited about the opportunity to join [Company Name] and the possibility of contributing my skills and expertise within the company’s dynamic culture.
4. Provide an Action Plan or Timeline
Conclude your acknowledgement email by informing the applicant of the next steps or timeline for the hiring process. This provides confident assurance to the applicant that their application is in good hands and that the hiring process is moving forward. For example:
Thank you again for acknowledging my job application. I look forward to hearing from you about the status of my application and the next steps in the hiring process.
With these tips and a thoughtful approach, an acknowledgement email can go a long way in leaving a positive impression on the company or organization you are applying to. Good luck with your application!
Acknowledgement Email Sample Job Application for Interview Invitation
Thank you for considering my application and inviting me to an interview for the [Position] role at [Company]. I am excited about the opportunity to discuss my qualifications and experiences in person.
During my research of your company and the role, I became impressed by the impact your organization has made in [specific industry/field], and I am eager to contribute my skills and expertise towards those efforts. I look forward to discussing how my experiences align with the position’s responsibilities and how I can positively impact the [Company] team.
Again, thank you for the opportunity to meet with you and your team. I am looking forward to our upcoming interview on [Date and Time].
Acknowledgement Email Sample Job Application for Referral
Dear [Referring Name],
Thank you for referring me for the [Position] role at [Company]. Your recommendation and personal endorsement have been valuable in getting my foot in the door, and I am honored that you thought of me for this opportunity.
As requested, I have submitted my application and am excited about the possibility of collaborating with a team that values [specific industry/field] and pushing the boundaries of innovation, as I do.
Once again, your support and kind words mean a lot, and I am grateful for your help in my career journey.
Acknowledgement Email Sample Job Application for Job Posting
Dear [Hiring Manager Name],
Thank you for posting the [Position] role at [Company]. Upon discovering the job posting, I was excited to see my qualifications and expertise aligned with the role, and I believe that I can contribute significantly to [Company]’s growth and success
As requested, I have submitted my application, which you will find attached to this email. I look forward to the opportunity to meet with you and your team to discuss further how my experience and skills can positively impact the [Company]’team.
Thank you for considering my application, and I look forward to hearing from you.
Acknowledgement Email Sample Job Application for Follow-Up
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on the application I submitted for the [Position] role at [Company], on [date you applied].
I remain interested in the role, and I would appreciate an update on the status of my application. I appreciate your time and effort in considering my application and would be grateful for any information you can provide regarding my candidacy and how I can best pursue the opportunity to work with the [Company] team.
Thank you for your time and consideration, and I look forward to hearing from you soon.
Acknowledgement Email Sample Job Application for Declining Offer
Dear [Hiring Manager Name],
I hope this email finds you well. Thank you for your offer of the [Position] role at [Company]. While I appreciated the opportunity to learn more about [Company], I must respectfully decline the offer.
After careful consideration, exploring other options, and weighing my priorities, I have decided to pursue other opportunities that better align with my career goals. I am grateful for the time and effort you and your team dedicated to my candidacy. The experience was rewarding and informative.
Thank you again for the offer, and I wish you all success and prosperity in the future.
Acknowledgement Email Sample Job Application for Withdrawal
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to inform you that I must withdraw from consideration for the [Position] role at [Company]. Despite the enthusiasm I felt when I submitted my application, I have had a change of circumstances and must pursue other options more aligned to my goals.
I apologize for any inconvenience that this may cause as I know that you and your team have invested time in my candidacy. Please accept my thanks for the fantastic opportunity to learn more about your company and your team.
Thank you again for your understanding, and I hope that our paths cross again in the future.
Acknowledgement Email Sample Job Application for Feedback Request
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to request feedback on my candidacy for the [Position] role at [Company]. While the rejection was disappointing, your insights and suggestions would be immensely helpful as I continue to pursue similar opportunities in the future.
I understand your time is valuable, but I would appreciate any criticism and areas of improvement that you could provide regarding my application, resume, or interviewing performance.
Thank you for your time and consideration, and I hope to hear back from you soon.
Writing an Awesome Acknowledgement Email for Job Applications
Looking for a job is a big task, and getting an acknowledgment email can greatly relieve your stress. It indicates that your application has been received and is being processed. As a candidate, you want to make a positive impression, so it’s essential to craft an acknowledgment email that is polite, professional, and shows your gratitude. Here are some tips to help you write an awesome acknowledgment email for job applications.
1. Address the Applicant by Name
The first tip in writing an acknowledgment email is to address the applicant by name. This is the first step in personalizing the email and acknowledging the candidate’s interest in the company. Using a candidate’s name in the email can make them feel valued and appreciated.
2. Reiterate Your Interest in the Candidate
As a representative of the company, it’s important to reiterate your interest in the candidate. This lets the applicant know that you are excited about their application, and it shows that you appreciate their time and effort in applying. It also lets the candidate know that you are invested in their success.
3. Set Expectations
Setting expectations is essential in any email, and this includes acknowledgment emails. Let the applicant know what to expect in the next steps of the process. This includes timelines, interviews, and any additional information required. Giving the candidate a clear idea of what comes next can help to alleviate any anxiety they may be feeling.
4. Use a Polite and Professional Tone
It’s essential to maintain a polite and professional tone throughout the email. Remember that you are representing the company, and your acknowledgment email is the first communication that a candidate receives. Any positive rapport established during this initial contact can have a significant impact on the candidate’s overall impression of the company.
5. Express Gratitude
Lastly, it’s crucial to express gratitude to the applicant. Thank them for their interest in the company and acknowledge their hard work in completing their application. This can be an excellent opportunity to convey the company’s values and culture, and it can make the applicant feel like they are a good fit for the company.
In conclusion, crafting an awesome acknowledgment email can set the tone for a successful hiring process. By addressing the applicant by name, reiterating your interest, setting expectations, using a polite and professional tone, and expressing gratitude, you can make a positive first impression on the candidate and move the hiring process forward.
Acknowledgement Email Sample Job Application FAQs
What is an acknowledgement email for a job application?
An acknowledgement email is a formal email or letter sent by the employer to an applicant informing them that their job application has been received and is being considered.
Is it necessary to send an acknowledgement email?
Yes, it is considered a professional and courteous practice to send an acknowledgement email to every job applicant.
What should be included in an acknowledgement email?
The email should include a personalized greeting, confirmation of the candidate’s application, an expression of appreciation for their interest, and a statement indicating that their application is under review.
How soon should the acknowledgement email be sent?
The acknowledgement email should be sent within 24-48 hours of receiving the job application.
Can the acknowledgement email be used as a rejection letter?
No, the acknowledgement email should only be used to acknowledge the receipt of the job application. A rejection letter should be sent separately if the applicant is not selected for the position.
Should the acknowledgement email be personalized?
Yes, the acknowledgement email should be personalized by including the applicant’s name and a brief mention of their qualifications or experience.
Can the acknowledgement email be used to request additional information from the job applicant?
Yes, if additional information is required, it can be requested in the acknowledgment email. However, it is important to be specific about the information required and set a deadline for submission.
Thanks for Stopping By!
We hope this acknowledgement email sample for job applications has been helpful to you. Remember that it’s always a good idea to follow up with a thank you email after the interview. Now go out and land that dream job! Thanks for reading and be sure to visit our site again for more helpful articles and resources. Take care!