Are you on the hunt for a new admin assistant job? Your cover letter is the first thing that potential employers will see before they even get to your resume. It’s your chance to make a great first impression and show off your skills. To help you get started, we’ve put together an administration assistant cover letter sample that you can use as a guide.
But don’t just copy and paste the example blindly. You’ll want to customize it to fit your own unique experiences and qualifications. Make sure to include specific examples of how you have excelled in previous admin roles. Highlight your attention to detail, organization, and communication skills.
Remember, your cover letter should be a reflection of your personality and work ethic. Use it to showcase your enthusiasm for the role and how you can contribute to the company.
So, whether you’re a seasoned admin assistant or just starting your career in the field, our administration assistant cover letter sample can serve as the foundation for your own personalized letter. Edit it, tweak it, make it your own, and get ready to make a great impression on your potential employers.
The Best Structure for an Administrative Assistant Cover Letter
When it comes to writing a cover letter for an administrative assistant role, a clear and concise structure is essential. Your cover letter should capture the attention of the hiring manager, and a well-structured cover letter is easy to read and understand. Here’s a breakdown of the best structure for an administrative assistant cover letter:
1. Opening Paragraph
The opening paragraph should be attention-grabbing and explain why you’re the ideal candidate for the job. Begin by introducing yourself and state the position you’re applying for.
Next, highlight your relevant skills and experience. It’s essential to convey the value you can bring to the position and the company. Use this paragraph to demonstrate your enthusiasm and interest in the role.
2. Second Paragraph
The second paragraph of your cover letter should expand on your skills and experience. Discuss your work history and relevant achievements that demonstrate that you’re capable of excelling in this role. Highlighting your accomplishments is an excellent way to stand out from a sea of applicants.
If you’re applying for a role in a specific industry, research the company’s culture and mission and demonstrate how your skills and experience align with their values. This can help demonstrate your fit with the company and help your application stand out.
3. Third Paragraph
The third paragraph is an opportunity to explain your motivation for applying to the position. Show your interest in the company and how it aligns with your career goals and aspirations. This section should convey your enthusiasm and passion for the role and the company.
4. Closing Paragraph
The closing paragraph of your cover letter should thank the hiring manager for their time and consideration. Reaffirm your enthusiasm for the role and how eager you are to attend an interview. Finally, provide contact information such as email and phone number, allowing the hiring manager to contact you easily.
A strong, well-written cover letter can make all the difference in your job search, and the above structure can help you showcase your skills and experience effectively. Following this guide, you can construct a well-organized, easy-to-read, and professional cover letter that showcases your background and talent.
7 Sample Administration Assistant Cover Letters
For job application with no prior experience
Dear Hiring Manager,
I am excited to apply for the Administration Assistant role at your organization. Although I have no prior experience in the field, my attention to detail, organizational skills, and ability to multitask make me a great fit for this position. I have a diploma in Business Administration and am confident that I can learn quickly on the job.
Thank you for considering my application. I am eager to learn and start contributing to your team from day one.
Best regards,
[Your Name]
For job application with prior administrative experience
Dear Hiring Manager,
I am writing to express my interest in the Administration Assistant role at your organization. With [number] years of experience in administrative support roles, I am confident that I possess the skills and experience necessary to excel in this position.
I have experience handling a wide range of administrative tasks, including scheduling, filing, inventory management, and customer service. I am comfortable working with various software applications and enjoy finding ways to optimize processes and increase efficiency.
Thank you for your consideration. I look forward to the opportunity to further discuss my qualifications with you.
Sincerely,
[Your Name]
For job application with relevant industry experience
Dear Hiring Manager,
I am excited to apply for the Administration Assistant role at your organization. With [number] years of experience in the [industry] industry, I understand the importance of attention to detail, organization, and communication in supporting teams and processes.
I have experience with a variety of administrative tasks specific to the industry, such as project tracking, coordinating with subcontractors, and managing documentation for regulatory compliance. I am also comfortable working with industry-specific software and systems.
Thank you for considering my application. I look forward to the opportunity to discuss my experience in more detail with you.
Best regards,
[Your Name]
As a referral from a current employee
Dear Hiring Manager,
I am excited to apply for the Administration Assistant role at your organization. [Referral’s name], a current employee at your company, recommended that I apply for this position based on my experience and skills in administrative support.
I have [number] years of experience in handling administrative tasks, including scheduling, data entry, and customer service. Additionally, I have experience working with various software applications and am always eager to learn and take on new challenges.
Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications with you.
Sincerely,
[Your Name]
As a follow-up after an informational interview
Dear Hiring Manager,
Thank you for taking the time to speak with me about the Administration Assistant role at your organization. Our conversation confirmed my interest in this position and I am eager to submit my application for your consideration.
I have experience handling a variety of administrative tasks, including scheduling, data entry, and customer service. I am comfortable working with various software applications and am confident that I can quickly learn and adapt to any systems used by your team.
Thank you again for your time and consideration. I look forward to the opportunity to further discuss my qualifications with you.
Best regards,
[Your Name]
As a former employee seeking reemployment
Dear Hiring Manager,
I am excited to apply for the Administration Assistant role at your organization. I previously worked at [company] in [department] and had the privilege of supporting your team in various administrative capacities. After taking some time away from the workforce, I am now eager to return to the team and continue supporting the important work that your organization does.
I have experience with a variety of administrative tasks, including scheduling, data entry, and customer service. I am also comfortable working with various software applications and can quickly learn and adapt to any systems used by your team.
Thank you for considering my application. I look forward to the opportunity to discuss my return to the team in more detail with you.
Sincerely,
[Your Name]
As a cover letter with an attached resume
Dear Hiring Manager,
I am writing to express my interest in the Administration Assistant role at your organization. As you can see from my attached resume, I have experience handling a variety of administrative tasks, including scheduling, data entry, and customer service. I am comfortable working with various software applications and am confident that I can quickly learn and adapt to any systems used by your team.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications with you in further detail.
Best regards,
[Your Name]
Tips for Writing an Administration Assistant Cover Letter:
As an administration assistant, your cover letter is your chance to make a great first impression. Here are some tips to help you stand out:
- Research the company: Before writing your cover letter, take the time to research the company you are applying to. This will help you tailor your letter to the company’s needs and show that you are genuinely interested in working for them.
- Highlight your relevant experience: When writing your cover letter, be sure to highlight your relevant experience. For example, if the job requires you to have strong organizational skills, mention any experience you have coordinating projects or managing schedules.
- Show your personality: Your cover letter is also a chance to show your personality and demonstrate why you are a good fit for the company culture. Be sure to use a conversational, yet professional tone.
- Show your enthusiasm: Employers want to hire people who are enthusiastic about the job and the company. Show your enthusiasm by mentioning specific things that excite you about the job or the company.
- Use keywords: Many companies use applicant tracking systems to screen resumes and cover letters. Be sure to use keywords from the job posting in your cover letter to increase your chances of passing the initial screening.
Remember, your cover letter is your chance to make a great first impression. By highlighting your relevant experience, showing your personality and enthusiasm, and using the right keywords, you can increase your chances of getting an interview and landing your dream job as an administration assistant.
Frequently Asked Questions about Administration Assistant Cover Letter Sample
What is an administration assistant cover letter?
An administration assistant cover letter is a document that serves as an introduction to your resume for the position of an administration assistant. It highlights your qualifications, experience, and skills that make you a suitable candidate for the job.
What should be included in an administration assistant cover letter?
An administration assistant cover letter should include your contact information, the date, the employer’s contact information, a salutation, an introductory paragraph explaining why you are interested in the job, a second paragraph highlighting your relevant qualifications and experience, a third paragraph showcasing your skills and achievements, and a closing paragraph that expresses your enthusiasm and a call to action for an interview.
What are the skills required for an administration assistant?
The skills required for an administration assistant include excellent communication and interpersonal skills, organizational abilities, time management skills, computer literacy, attention to detail, problem-solving skills, and multitasking abilities.
What are the common mistakes in an administration assistant cover letter?
Common mistakes in an administration assistant cover letter include addressing the wrong person, grammar and spelling errors, using a generic cover letter, not highlighting the relevant skills and experiences, not customizing the cover letter for the job, and being too formal or too casual.
How should I customize my administration assistant cover letter?
You can customize your administration assistant cover letter by researching the company and the job requirements, tailoring your cover letter to the job description and showcasing how your skills and experience align with the job requirements, and addressing the letter to the hiring manager or relevant person instead of using a generic greeting.
What is the tone of an administration assistant cover letter?
The tone of an administration assistant cover letter should be professional, polite, and enthusiastic. You need to demonstrate your interest in the job and the company while showcasing your relevant skills and experiences.
How long should an administration assistant cover letter be?
An administration assistant cover letter should be one page or less, preferably three to four paragraphs highlighting your relevant qualifications, skills, and experience that make you a suitable candidate for the job.
Thank you for Reading
I hope that this administration assistant cover letter sample has given you some inspiration for your own job application. Remember to tailor your cover letter to the specific job and company you are applying to, and don’t forget to proofread it carefully before submitting. Good luck with your job search, and be sure to check back for more helpful tips and samples in the future!