How to Write an Effective Apartment Non Renewal Letter: Tips and Templates

Are you struggling with the thought of writing an apartment non renewal letter? Don’t worry, you’re not alone. Sometimes you need to move on from your current living situation, and that could mean ending your lease. Writing an apartment non renewal letter can be challenging, but here’s the good news: you don’t have to start from scratch. In this article, you’ll find useful examples of apartment non renewal letters that you can edit to make your own. With our Tim Ferris style of writing, we’ll make sure that this article is easy to read and understand. So, if you’re ready to bid farewell to your current apartment, keep reading for some helpful tips.

The Best Structure for an Apartment Non-Renewal Letter

Writing a non-renewal letter for your apartment can be a daunting task, but it doesn’t have to be. To ensure that you leave a good impression and maintain positive relationships with your landlord, it is important to have an organized structure for your letter. In this article, we will discuss the best structure for an apartment non-renewal letter, using the writing style of Tim Ferris.

Opening Paragraph

The opening paragraph of your non-renewal letter should be brief and to-the-point. Begin by thanking your landlord for the opportunity to live in their property and briefly stating that you will not be renewing your lease. It is important to be polite and professional in your tone, as this may come in handy in the future if you need a reference or if you need to rent from them again.

Body Paragraphs

The body of your letter should provide specific reasons for your decision not to renew the lease, keeping in mind that you want to maintain positive relationships with your landlord. Be honest and diplomatic, outlining any issues that may have contributed to your decision. However, it is important to be tactful and avoid any negative language that may offend or upset your landlord. Be clear and concise, and provide any necessary documentation to support your claims.

Closing Paragraph

The closing paragraph should be brief and courteous, thanking your landlord once again for the opportunity to live on their property and expressing your wish for a smooth transition. It is also important to provide your forwarding address and contact information, as this will help your landlord when it comes to returning your security deposit or any other items that may have been left behind.


To summarize, when writing an apartment non-renewal letter, you should start with a brief and polite opening paragraph, followed by a factual and honest body outlining your reasons for not renewing the lease. Finally, conclude your letter with a courteous closing paragraph, providing your forwarding information and thanking your landlord for the opportunity to live on their property. Remember to keep your tone professional and always be respectful of your landlord, as this will always work in your favor.

7 Sample Apartment Non Renewal Letters

Medical Reasons

Dear Apartment Management Team,

As you know, I have been struggling with a medical condition that requires me to relocate for specialized treatment. Unfortunately, this means that I cannot renew my lease for another year. My health needs are of utmost priority right now, and I need to be in close proximity to my medical care providers.

Thank you for understanding my situation and for being so accommodating during my tenancy. I appreciate your professionalism and wish you all the best.


[Your Name]

Job Transfer

Dear Apartment Management Team,

I am writing to inform you that I will not be renewing my lease at the end of its term. My employer has transferred me to a new city, and I will be relocating as a result. Unfortunately, this means that I am unable to continue living in your lovely complex.

Thank you for all the good memories and care during my tenancy. I wish you the best in all of your future endeavors.

Warm regards,

[Your Name]

Family Reasons

Dear Apartment Management Team,

It is with regret that I inform you that I will not be renewing my lease. My family’s needs have changed, and we have decided to move closer to our extended family to get their support. This means that we must say goodbye to your hospitable community, and we will miss the excellent services, comfort, and convenience it has provided us.

Thank you for your understanding, care, and your warm heart that made us feel at home. We appreciate all your thoughtfulness and professionalism during our stay, and we hope that all your future endeavors are successful.

Best regards,

[Your Name]

Financial Reasons

Dear Apartment Management Team,

With the current changes in the economy, I regret to inform you that I will not be renewing my lease. I have found myself in a financial crisis that makes it difficult for me to continue to occupy this unit. Although I have loved living at your complex, I am unable to afford the rent for another year at this time.

Thank you for the chance to live in your lovely community for this past year, for all your professionalism, and for the excellent services you have provided me during my stay. I hope that you will understand my present situation.

Best regards,

[Your Name]


Dear Apartment Management Team,

It is with a heavy heart that I must inform you that I will not be renewing my lease on the unit at your complex. As much as I love your facility, my job is taking me to a new city. Relocating is a challenging yet exciting chapter in my life, and I need to make preparations immediately. Therefore, I am giving you the requisite time to fill the vacancy for my unit.

Thank you for everything you have done for me during my stay, for being a great property manager, and for your excellent services. I will always cherish the pleasant atmosphere and good memories created at your community.

Best wishes,

[Your Name]

Unresolved Maintenance Issues

Dear Apartment Management Team,

As the lease term is coming to an end, I regret to inform you that I will not be renewing the lease. I understand you have tried your best to resolve the maintenance issues that I have reported in my unit. The issues at the property, however, have continued to persist or remained unresolved, making it impossible for me to enjoy the satisfactory living conditions that I expect in a home. I will be vacating the unit by the end of the lease term.

Thank you for the time we have spent in the unit, and for your prompt response to the issue. I hope that you will work to rectify the problem for the future tenants.


[Your Name]

Personal Reasons

Dear Apartment Management Team,

I am giving notice of my intent to not renew my lease, which will expire on (insert date). I have enjoyed my time at your property. However, due to some personal issues, I have decided that relocating is the best thing for me at this time. Unfortunately, this means that I will not be able to renew my lease with your community.

I have valued my time at your property and sincerely appreciate your hospitality and attention to detail. If any questions or concerns arise during this transition, please let me know.

Thank you and best regards,

[Your Name]

A Guide to Writing an Apartment Non Renewal Letter

If you’ve decided not to renew your apartment lease, you’ll need to inform your landlord with a non renewal letter. Writing a non renewal letter can be a delicate process, especially if you’ve had good relations with your landlord. However, if you follow these related tips, you can ensure that your non renewal letter is professional and effective.

Be Clear and Concise

When writing your non renewal letter, it’s important to be clear and concise. Begin by stating in the first paragraph that you will not be renewing your lease and provide the date your lease is set to expire. This will ensure that there’s no confusion about the purpose of your letter. Also, clearly state any move-out procedures you will follow as stated in your lease agreement.

Keep it Professional

While it may be tempting to include negative comments in your non renewal letter, keep it professional. Thank your landlord for the opportunity to live in their apartment and keep the tone of the letter positive. This will ensure that your landlord won’t take your decision personally, making the transition as smooth as possible.

Provide Adequate Notice

Check the terms of your lease agreement to find out how much notice you are required to give. Most lease agreements require a 30-day notice before you move out, but there may be exceptions. Give your landlord ample notice to find another tenant and make arrangements for your move-out inspection.

Include Your Forwarding Address

Including your forwarding address is crucial when it comes to receiving your security deposit after move-out. You’ll also need to ensure that your mail and future bills are forwarded to your new address. Include your complete forwarding address in the non renewal letter to avoid any delay in receiving your security deposit.

Provide Contact Information

Providing your contact information is essential when writing your non renewal letter. Give your landlord your phone number and email so they can easily reach you if they have any questions or need to discuss move-out details. This will help to ensure that the process goes smoothly, and any issues can be resolved quickly.

By following these related tips, you can craft a professional non renewal letter that will help make the transition from your current apartment as seamless as possible.

FAQs about Non-Renewal of Apartment Lease Letter

What is a non-renewal letter?

A non-renewal letter is a notice given by a landlord to a tenant informing them that their lease agreement will not be renewed upon its expiration.

When should I expect to receive a non-renewal letter?

You should receive a non-renewal letter from your landlord at least 30 to 60 days before the expiration of your lease agreement.

Can my landlord refuse to renew my lease agreement?

Yes, landlords have the right to refuse to renew lease agreements for various reasons, such as non-payment of rent or violation of the lease terms.

What should I do if I receive a non-renewal letter?

If you receive a non-renewal letter, you should first review the terms of your lease agreement and try to understand the reasons why your landlord has decided not to renew it. You can also consult a lawyer for legal advice.

Do I have to move out immediately after receiving a non-renewal letter?

No, you do not have to move out immediately after receiving a non-renewal letter. You are entitled to stay in your apartment until the lease agreement expires, given that you have kept up with your rent payments and have not violated the terms of the lease agreement.

Can I negotiate with my landlord to renew my lease agreement?

Yes, you can always try to negotiate with your landlord to renew your lease agreement, especially if you have been a good tenant and have maintained a good relationship with your landlord. It’s worth considering the terms of the new lease agreement before negotiating with your landlord.

What happens if I stay in the apartment after the lease expiration?

If you stay in the apartment after the lease expiration, you become a month-to-month tenant and your rent can be increased or the landlord can evict you by giving you the required notice, depending on the laws applicable in your jurisdiction.

Wrapping Up

Well, that’s all there is to know about writing an apartment non-renewal letter. Remember, it’s essential to do it right, and it’s better to be honest and polite about your intentions. If you have any doubts, take your time and consult with your landlord. Thanks for reading, and I hope this article proved useful. Keep visiting our website for more informative content about apartment living and other topics. Have a great day!