10 Effective Appraisal Email Templates for Employee Evaluation

Good news, my fellow professionals! If you’re here, then you must be looking for a way to make your appraisal process much more streamlined and efficient. Well, look no further! Today, we’re introducing a game-changing solution that’s bound to make your professional life a whole lot easier: the appraisal email template.

With this revolutionary tool, you can say goodbye to hours of tedious appraisal preparation and hello to more time for the things that matter most. You can now easily draft an email to initiate your appraisal process, provide detailed feedback to the recipient all while feeling confident in maintaining individual and company-wide objectives.

And the best part? You don’t have to start from scratch! This template is available for your convenience, along with other options that you can edit and make your own.

We know that appraisal can be a stressful experience, but we believe that the right tools can make all the difference. So, go ahead and take advantage of this opportunity to bring your appraisal process to the next level. Trust us, it’s a game-changer.

The Ultimate Appraisal Email Template Structure for High Performance Teams

As a manager, providing feedback is one of the most important tasks you have. And when you want to provide constructive feedback, it’s vital that you do it right. That’s where a good appraisal email template comes in handy. Here’s the structure you can use to make sure that your appraisal emails are effective and help your team improve its performance.


Begin the email by addressing the employee by name. Then, acknowledge the effort they’ve put in over the past year and express gratitude for their contribution to the team. This sets the stage for a positive and productive feedback conversation.


Explain the objective of the appraisal, which is to discuss the employee’s performance and provide constructive feedback. This will help the employee understand why they’re receiving the email, and what kind of conversation to expect.


Next, outline the criteria you will be using to evaluate the employee’s performance. Be specific and link each criterion to the employee’s role within the team. This way, the employee can see how their work is being evaluated and understand what they need to work on to improve.


Present the findings of the evaluation. Be objective, stick to the criteria that you’ve outlined, and provide specific examples to illustrate your points. This helps the employee understand where they stand and what they’ve done well, as well as what needs improvement.


Provide feedback that is specific, actionable, and that includes both positives and negatives. Start with the positives by acknowledging the employee’s successes and then move into areas where the employee can improve. When delivering negative feedback, make sure you do it constructively and provide actionable next steps for the employee.

Goal Setting

End the email by setting goals for the upcoming year. Work with the employee to identify one or two areas where they can improve. These goals should be specific, measurable, achievable, relevant, and time-bound. Encourage the employee to share how they plan on achieving these goals and offer your support.


End the email on a positive note by expressing your confidence in the employee and thanking them for their hard work. Encourage the employee to come to you with any questions or concerns.

In Conclusion

Overall, using an appraisal email template can help you structure your feedback in a way that is both constructive and actionable. By following this structure, you can help your team improve its performance and achieve its goals.

Appraisal Email Templates for Different Reasons

Appraisal for Exceeding Sales Target


Congratulations on surpassing your sales target for this quarter! We have been impressed with your excellent performance and your dedication towards bringing in more business to the company.

With your exceptional customer service, persuasive negotiation skills, and hard work, your contribution towards the sales team has been invaluable. You have not only achieved remarkable results but also set a high standard for others to follow.

Thank you for being a model employee who inspires others to perform at their best. Keep up the great work!

Best regards,

Appraisal for Completing a Challenging Project


Great job on successfully completing the XYZ project within the given timeframe! We appreciate your perseverance, critical thinking, and problem-solving skills that helped in overcoming the complexities of the project.

Your attention to detail, thoroughness in planning, and teamwork were noteworthy. We were impressed by the way you coordinated with different departments and ensured that everything was in sync. You displayed exceptional leadership qualities and brought the best out of your team.

We are proud to have such a diligent, competent, and proactive employee in our organization. Keep up the excellent work!

Best wishes,

Appraisal for Outstanding Customer Feedback


We would like to congratulate you on receiving rave reviews and appreciation from our valuable customers. Your impeccable customer service, exceptional problem-solving skills, and positive attitude have set a high standard of excellence in our organization.

Your ability to handle challenging situations with calmness and professionalism has earned you the respect and trust of our customers. Your commitment towards providing an exceptional experience for our customers is commendable.

We value your hard work, dedication, and passion for providing exceptional customer service. Keep up your excellent work!

Best regards,

Appraisal for Outstanding Performance


We would like to express our appreciation for your exceptional performance and commitment towards your work. You have consistently exceeded our expectations and demonstrated outstanding performance in all areas of your job.

Your work ethic, attention to detail, and ability to manage tasks effectively have been impressive. You have been a reliable and proactive employee who has added significant value to our organization.

We are proud of having such a dedicated and enthusiastic team member like you. Keep up the excellent work!

Best wishes,

Appraisal for Consistently Meeting Deadlines


We are pleased to recognize and appreciate your outstanding performance in consistently meeting your deadlines. Your punctuality, time management skills and ability to prioritize tasks have helped you complete your work on time without compromising on quality.

Your commitment towards meeting deadlines has helped us in achieving our targets and delivering to our clients on time. You have made our organization more efficient and productive.

We want to thank you for being a valuable team member and contributing towards the success of our organization. Keep up the good work!

Best regards,

Appraisal for Going Above and Beyond


We would like to recognize and appreciate your efforts in going above and beyond your assigned duties. Your dedication, initiative, and self-motivation have been inspiring.

You have demonstrated remarkable leadership skills by taking ownership of tasks beyond your scope and ensuring their successful completion. You have consistently exceeded our expectations and set a high standard for the rest of the team.

We are thankful to have such a proactive and committed employee like you in our organization. Keep up with your excellent work!

Best wishes,

Appraisal for Positive Attitude


We are happy to acknowledge and appreciate your positive attitude towards your work. Your upbeat and optimistic approach has not only helped you handle challenging situations but has also inspired your colleagues.

Your willingness to take on new challenges, offer creative solutions, and your adaptability to change have been invaluable. You have created a positive work environment that has helped improve productivity and our employee morale.

We are grateful to have such a positive and enthusiastic team member who adds value to our organization. Keep up your excellent work!

Best regards,

Tips for Crafting the Perfect Appraisal Email Template

As a manager, giving appraisals can be a daunting task. However, it is an integral part of the performance management process. While it can be easy to underestimate the importance of the language used in appraisal emails, it can make all the difference. Here are some tips that can help you in crafting the perfect appraisal email template.

  • Be specific – One of the essential things to keep in mind while writing an appraisal email is to be specific. In the email, mention the employee’s accomplishments, goals achieved, and areas of improvement. Being specific shows that you have taken the time to review their performance and matters to the employee.

  • Use positive language – The tone you use in the email can greatly affect your employee’s emotions. Therefore, use positive language while delivering feedback. Highlight the employee’s strengths and how they have contributed to the team’s success. If there are areas of improvement that you need to address, use constructive language that doesn’t belittle the employee.

  • Balance criticism and praise – As much as you want to deliver good news, you also need to address the areas where the employee needs to improve. Ensure that your email is balanced- offer constructive criticism to motivate and guide the employee to work on their shortcomings.

  • Personalize the email – A personalized email goes a long way in showing that you care about your team members as individuals. Begin the email by addressing the employee by name and comment on their unique achievements.

  • Provide actionable feedback – Feedback is more helpful when it’s actionable. Therefore, when mentioning the areas of improvement, provide suggestions on how the employee can improve. The feedback should be clear, specific, and concise.

  • End with a positive note – End the appraisal email on a positive note by mentioning the employee’s potential, career growth opportunities, and your confidence in the employee’s ability to improve further.

Ultimately, an effective appraisal email template is all about finding the right balance between honesty, sincerity, and positivity. Use the above tips to craft an email that will inspire your employees, motivate them to improve, and help them achieve success.

Appraisal Email Template FAQs

What is an appraisal email template?

An appraisal email template is a pre-designed format that helps employers to convey their feedback and performance score to their employees.

What should I include in an appraisal email?

You should include the employee’s name, job title, performance score, feedback on good performance, and areas for improvement.

Can I customize an appraisal email template?

Yes, you can customize an appraisal email template to suit your organization’s needs and language style.

When should I send an appraisal email?

You should send an appraisal email at least one week before scheduled performance review meetings.

Do I need to send an appraisal email to all employees?

Yes, it would be best to send an appraisal email to all employees, even if their performance score is not perfect. This will help them understand their areas for improvement and motivate them to perform better.

How should I structure an appraisal email template?

You can structure an appraisal email template by using headings such as introduction, performance score, good performance feedback, areas for improvement, and conclusion.

What should be the tone of an appraisal email?

The tone of an appraisal email should be positive and constructive. It should encourage the employee to improve their performance rather than criticize their work.

Thanks for Tuning In!

Well, that’s a wrap on our discussion about the “appraisal email template.” We hope you found it helpful and informative. Remember to use this template to create an effective and efficient appraisal process. Stay tuned for more articles on business communication tips, and don’t hesitate to visit our website again soon. Until next time!