Ah, the business lunch. A staple in the world of, well, business. It’s the perfect opportunity to have a conversation with a client or colleague while enjoying a good meal. But, sometimes it can be hard to navigate the waters of what is appropriate to say, what is appropriate to wear, and where to even go for said meal. That’s why today, dear readers, we’re going to talk about a casual business lunch invitation email sample. Don’t worry, we’ve got you covered. Not only will we provide you with examples, but you can also edit them as needed. Because, let’s be real, sometimes a simple “Hey, want to grab lunch?” just doesn’t cut it. So, let’s dive in and start planning that perfect business lunch!
The Best Structure for a Casual Business Lunch Invitation Email Sample
When it comes to inviting someone to a business lunch, the structure of your email can make all the difference. You want to make sure you come across as professional, but also friendly and approachable. Here’s a sample structure to follow:
Opening
Start with a warm greeting, such as “Dear [Name],”
or “Hello [Name],”. Be sure to personalize the greeting with the recipient’s name.
Introduce Yourself
Next, introduce yourself and your company. For example, “My name is [Your Name] and I work for [Your Company Name].” This is especially important if you haven’t met the person before.
Purpose of the Email
Now it’s time to get to the point. Let the person know that you are interested in meeting them for lunch. Be clear and specific about the purpose of the lunch, such as discussing potential business opportunities or getting to know each other better.
Suggest a Time and Place
Provide a few options for the date, time, and location of the lunch. Make sure to choose a place that is both convenient and comfortable for both parties.
Closing
End with a polite and friendly closing, such as “I look forward to hearing back from you,” or “Thank you for considering my invitation.”
Be sure to include your contact information, such as your email address and phone number, in case the person needs to get in touch with you.
By following this structure, you can create a casual business lunch invitation email that is professional, friendly, and gets results.
Casual Business Lunch Invitation Samples
Networking Event Invitation
Dear [Name],
We would like to invite you to join us for a casual business lunch next Friday at [location] to discuss the benefits of our new marketing campaign. Our team is eager to hear your thoughts and ideas on how we can improve our outreach efforts in the local community.
Please join us at [time] for lunch, and feel free to bring any colleagues or contacts that you feel would benefit from this conversation.
We look forward to seeing you soon.
Best regards,
[Your Name]
New Hire Introduction
Dear [Name],
We would like to invite you to a casual lunch next Wednesday at [location] to welcome our newest team member to the group. We believe it’s important to create a welcoming culture, and we’d like to give everyone a chance to network and get to know each other better.
Please join us at [time], and feel free to bring any colleagues or contacts that you think would benefit from this conversation.
We look forward to seeing you there.
Warm regards,
[Your Name]
Client Meeting Follow-Up
Dear [Name],
Thank you for taking the time to meet with me last week. I really appreciated the chance to discuss your business goals and how we might be able to help you meet them.
I’d like to invite you to a casual lunch next Thursday at [location] to continue our conversation and see if we can come up with some actionable steps to move your business forward. I think it would be beneficial to have some additional members of our team there as well, to get a larger perspective on your needs.
Please let me know if this time works for you, and if there are any other topics you’d like us to cover.
Sincerely,
[Your Name]
Celebratory Lunch Invitation
Dear [Name],
We are thrilled to announce that our team has met our sales goals for the year, and we’d like to celebrate this achievement with a casual lunch next Friday at [location]. It’s important to take a step back once in a while and recognize the hard work that everyone has put in to make this happen.
Please join us at [time], and feel free to bring any colleagues or contacts that you think would benefit from this celebration.
We look forward to seeing you there.
Cheers,
[Your Name]
Informal Catch-Up
Dear [Name],
It’s been a while since we’ve had a chance to catch up, and I thought it would be great to meet over a casual business lunch next Wednesday at [location]. I’d like to hear about any new projects you’ve been working on, and share some updates from my team as well.
Let me know if this time works for you, and if there are any other topics you’d like to cover.
Best,
[Your Name]
Thank You Lunch Invitation
Dear [Name],
I wanted to take a moment to thank you for your continued business and support over the years. Your feedback and trust in our team means the world to us.
I’d like to invite you to a casual lunch next Wednesday at [location] as a small token of appreciation. It would be great to hear about any updates or challenges you’re facing, and see if there’s anything more we can do to improve your customer experience.
Please let me know if this time works for you, and if there are any other topics you’d like to discuss.
Regards,
[Your Name]
Collaboration Proposal Lunch Invitation
Dear [Name],
We’ve been impressed by your work in the [industry] space and would love to explore the opportunities for collaboration between our companies. Our team would like to invite you to a casual lunch next Thursday at [location] to discuss how we can work together.
Please join us at [time], and feel free to bring any colleagues or contacts that you think would benefit from this conversation.
We look forward to hearing your thoughts.
Best wishes,
[Your Name]
Casual Business Lunch Invitation Tips
If you’re planning a casual business lunch, it’s important to keep things professional and cordial while also making your guest feel comfortable and welcome. Here are some tips to help you craft a successful casual business lunch invitation email:
- Start with a friendly but professional greeting, such as “Dear [Name],” or “Hello [Name],”
- Be clear and concise about the purpose of the lunch invitation, whether it’s for networking, discussing a project, or simply catching up. Let the recipient know what you hope to achieve from the lunch.
- Suggest a few restaurant options that you think would be appropriate for a casual business lunch. Make sure to consider any dietary restrictions the recipient may have, and choose a location that is convenient for both parties.
- Provide a few potential dates and times for the lunch, and ask the recipient which would work best for them. Be flexible and willing to make adjustments to accommodate their schedule.
- End the email with a polite closing, such as “Thank you for considering my invitation,” or “I look forward to hearing back from you.”
When writing your casual business lunch invitation email, keep in mind that etiquette and professionalism still apply, even in a more relaxed setting. Make sure your tone is friendly and approachable, while also conveying that you take the meeting seriously.
Lastly, don’t forget to follow up in a timely manner if you don’t hear back from the recipient. A short and polite reminder email or phone call can help ensure that the lunch doesn’t fall through the cracks.
Casual Business Lunch Invitation Email FAQs
What should be the tone of the email?
The tone of the email should be professional yet casual. You can start with a simple greeting and then mention the purpose of the email.
When should I send the invitation email?
The invitation email should be sent at least a week before the date of the lunch. This will give the recipient enough time to respond and make necessary arrangements.
Should I mention the venue in the email?
Yes, it is important to mention the venue in the email. You can either mention the name of the restaurant or provide the full address and contact information.
What should I include in the subject line?
The subject line should be clear and concise, mentioning the purpose of the email. For example, “Invitation for Casual Business Lunch.”
Can I invite more than one person?
Yes, you can invite more than one person. However, make sure to mention the names and email addresses of all the invitees in the email.
What should I do if the recipient declines the invitation?
If the recipient declines the invitation, do not take it personally. Simply thank them for their time and willingness to consider the invitation and invite them for another date in the future.
Is it appropriate to discuss business during a casual business lunch?
Yes, it is appropriate to discuss business during a casual business lunch. However, keep the conversation light and avoid discussing sensitive topics that may make the recipient uncomfortable.
Wrap Up
Well, that’s all for now. I hope you found this casual business lunch invitation email sample useful. Remember, when you’re inviting someone to lunch, keep it lighthearted and friendly while still maintaining a professional tone. And don’t forget to follow up with a thank-you note afterwards! Thanks for reading, and be sure to visit again soon for more helpful tips and tricks. Bon appétit!