Casual Email Sample: How to Write a Non-Formal Email That Gets a Response

Are you struggling to find the right words for a casual email? Fear not, my friend. I’ve got you covered. I’ve scoured the internet for the best casual email samples and compiled them for you. Whether you need to send an apology, follow up after a meeting, or simply say thank you, you’ll find examples that fit the bill. And the best part? You can edit them as needed to make them your own. So sit back, relax, and get ready to become an email ninja.

The Best Structure for a Casual Email Sample

When it comes to writing a casual email, it’s important to strike a balance between being casual and being clear and concise. You want your message to come across as friendly and approachable, but also to convey your intended message effectively. Here are a few tips for structuring your casual email:

1. Start with a friendly greeting: If you know the person you’re emailing well, you can use their first name. If not, use a more formal greeting such as “Hello” or “Good morning.”

2. Get to the point quickly: Start your email by clearly stating your purpose for writing. Don’t beat around the bush or take too long to get to the point.

3. Use bullet points: If you need to convey a list of information or action items, use bullet points to make it easier to read and understand.

4. Keep your sentences short: Long, convoluted sentences can be hard to follow in a casual email. Keep your sentences short and to the point.

5. Close with a friendly sign-off: End your email with a friendly sign-off such as “Best wishes” or “Take care.”

By following these tips, you can create a casual email that is both friendly and effective. Just remember to keep it concise and to the point, while still maintaining a friendly tone.

As Tim Ferris would say, “If you can’t explain it simply, you don’t understand it well enough.” Keeping your language and structure simple will make it easier to convey your message and for the recipient to understand it. So, keep it simple and casual, but communicate effectively with the structure outlined above.

Sample Casual Emails

Invitation to Game Night

Hi everyone,

I hope you are all doing well and enjoying the week so far! I wanted to invite you all over to my apartment this Saturday for a game night. We can order some pizza, catch up and play some of our favorite board games like Monopoly, Scrabble, and Cards Against Humanity. It will be a great opportunity to unwind and have some much-needed fun. Let me know if you can make it and if you can bring any board games.

Looking forward to seeing you all soon!

Thank You Note for Gift

Hey Jane,

I hope this email finds you and your family doing well. I just wanted to say a huge thank you for the thoughtful gift you sent me for my birthday. I absolutely love the sweater and it’s already become one of my favorites. Your generosity means the world to me, and I feel very lucky to have such a wonderful friend in my life.

Thanks again for being so kind and thoughtful. Take care and talk to you soon!

Request for Coffee Meeting

Hi John,

I hope this email finds you well. I wanted to reach out and see if you might be available for a quick coffee meeting sometime this week or next? I’d love to catch up and hear about your latest projects at work and possible collaboration ideas. Let me know if this works for you and we can coordinate a time and place that works best.

Thanks so much and look forward to hearing back from you soon.

Feedback on Presentation

Hello Chris,

I wanted to take a moment to thank you for the amazing presentation you gave at the conference last month. It was incredibly insightful and informative. I especially appreciate the way you were able to break down such complicated concepts into easy-to-understand ideas.

I wanted to offer one piece of feedback, though. I think it would have been helpful if you had included more visual aids (charts, graphs, images) to help illustrate the key points. Overall, though, it was truly excellent. Can’t wait to hear what you’ll present next.


Congratulation Message on Engagement

Dear Lily and Mark,

I am thrilled to hear about your recent engagement and wanted to send you both my warmest congratulations! It is clear to me that you are perfect for each other, and I can’t wait to see what the future holds for you both.

So excited for what’s to come. Congratulations once again!


Recommendation for Job

Hi Dan,

I am writing to recommend my former colleague, Sarah, for the marketing position at your company. Not only does she have an impressive skill set and years of experience in the field, but she is truly dedicated and hard-working. Sarah has a natural talent for creating campaigns that have a significant impact on sales and brand visibility. I have no doubt that she would be a fantastic addition to your team.

Let me know if you have any questions or would like to connect with Sarah directly.

Best regards,

Condolence Note

Dear April,

I was so sorry to hear about your loss of your grandmother. Please accept my deepest condolences during this difficult time. It’s clear how much she meant to you and your family, and her passing is a significant loss. If there is anything I can do to support you, please don’t hesitate to reach out.

Wishing you and your family peace and comfort in the coming days and weeks.

With sympathy,

Tips for Writing Effective Casual Emails

If you’re looking to improve your email communication skills, it’s important to understand that there are subtle nuances that can make all the difference in how your message is received. Here are a few tips to keep in mind when crafting casual email samples:

  • Be concise: People’s attention spans are limited, so it’s important to get to the point quickly. Try to keep your emails short and sweet, focusing only on the most important information.

  • Use appropriate language: While casual emails don’t need to be overly formal, it’s important to use language that is appropriate for the context and audience. Avoid slang, jargon, or anything that could be considered offensive.

  • Check your tone: Tone is everything in written communication, and it’s important to make sure that your message comes across as intended. Avoid using all caps, excessive exclamation points, or anything else that could be perceived as aggressive or confrontational.

  • Proofread carefully: Mistakes and typos can be embarrassing and undermine the credibility of your message. Take the time to proofread your emails carefully before sending them.

  • Respect people’s time: Avoid sending unnecessary or irrelevant emails, and make sure that the content of your message is worth the recipient’s time and attention.

By following these simple tips, you can improve the clarity, impact, and effectiveness of your casual email samples. Remember, the goal is to convey your message clearly and respectfully, while also building positive relationships with your colleagues and associates.

Casual Email Sample FAQs

What is a casual email?

A casual email is an informal electronic message that is sent to friends, family, or acquaintances. Unlike formal emails that are often structured with a specific purpose, you can use casual emails for anything from sharing updates to simply saying hello.

What should I include in a casual email?

Your casual email should have a friendly tone and reflect the personality of the sender. You can include a greeting, some small talk, a message, and a closing to wrap up the conversation. It’s best to keep it short, simple, and engaging.

How can I start a casual email?

You can start a casual email with a friendly greeting such as “Hey” or “Hi there”. You can also add some small talk to make it more personalized, like asking about their day or complimenting something you know they were doing recently.

What are some tips for writing a casual email?

Some tips for writing a casual email include using a conversational tone, avoiding overly formal expressions, and being yourself. You can also try and make your email more engaging by using humor, emojis, or GIFs.

Is it appropriate to write a casual email to a professional contact?

While it’s not recommended to write overly casual or informal emails to professional contacts, it’s still possible to write a more relaxed email that remains professional. Keep your tone respectful and avoid using slang or inappropriate humor, and always remember being professional is the safest approach.

How can I sign off a casual email?

You can sign off a casual email with a closing that matches the tone you established in your email. For example, you might use “Take care” or “Best regards” or you might use an expression that fits your personality.

What are some examples of casual email topics?

Some examples of casual email topics include sharing personal or work updates, inviting someone to a social event, recommending a book or movie you like or simply staying in touch.

Thanks for Stopping By!

I hope you found this casual email sample helpful and inspiring. Remember, when composing casual emails, it’s important to strike a balance between professionalism and personality. Keep it friendly, but don’t forget your manners. And always make sure to proofread before hitting send! Thanks for reading and be sure to come back soon for more tips and tricks on all things communication. Happy emailing!