Are you looking for the perfect way to invite your coworkers or friends to a casual lunch without coming off too formal? Well, you’re in luck because we’ve got some great examples of casual lunch invitation email samples that you can easily customize to fit your situation!
Whether it’s a last-minute gathering or a planned gathering, sending an email invitation is a quick and simple way to get everyone on the same page. Plus, it allows you to give all the necessary details to your guests in one concise message.
In this article, you’ll find a variety of casual lunch invitation email samples that you can use as templates, complete with sample wording and tips on how to make your invitation stand out. We want to make the process as easy as possible for you, so feel free to edit and personalize these invitations as needed.
So, if you’re ready to get creative and start planning your next casual lunch with style, check out our examples below. Trust us, with our help, your next lunch invitation will be the talk of the office or friend group!
The Best Structure for a Casual Lunch Invitation Email Sample
Inviting someone for a casual lunch can be a great opportunity to catch up, network, or simply enjoy each other’s company. However, crafting a well-written and effective invitation email can be a challenge. A good invitation email should not only be polite and friendly but also concise and easy to understand. In this article, we will discuss the best structure for a casual lunch invitation email sample.
1. Start with a Warm Greeting
The first step in crafting your invitation email is to start with a friendly greeting. This could be as simple as “Hi [Name],” or “Hello [Name],” followed by a compliment or a personal reference to your past conversations. This will set the tone for your email and establish a connection with your recipient.
2. State the Purpose of the Invitation
Next, you should clearly state the purpose of your invitation. This could be a social gathering, a networking event, a business meeting, or simply a catch-up session. By stating the purpose, you are letting your recipient know what to expect and making it easier for them to plan and prepare for the lunch.
3. Suggest the Time and Place
After stating the purpose, suggest a time and place for the lunch. If possible, provide a few options for your recipient to choose from to make it more convenient for them. Be specific about the location, and include any special instructions or directions if necessary.
4. Offer a Menu or Dietary Restrictions
Once you have suggested the time and place, it’s also helpful to offer a menu or ask about any dietary restrictions. This will not only make your recipient feel more comfortable, but it also shows that you care about their needs and preferences. You can either suggest a restaurant that offers a variety of options or suggest a specific dish that fits their dietary needs.
5. Close with a Polite and Friendly Message
Finally, close your email with a polite and friendly message. Thank your recipient for their time and consideration, and express your excitement to catch up or meet them. You can also include a friendly sign-off such as “Best,” “Cheers,” or “Warm regards” followed by your name or signature.
By following this structure, you can create a well-written and effective casual lunch invitation email that will leave a positive impression on your recipient. Remember to keep it brief, friendly, and professional, and you’ll be on your way to a successful lunch meeting!
Casual Lunch Invitation Emails
Invitation to Welcome New Employee
Dear [Name],
We are excited to have you join our team as a new [position]. As a way to welcome you to the company, we would like to invite you to a casual lunch on [Date] at [Time]. This lunch will be an opportunity for you to get to know your new colleagues and familiarize yourself with the office culture.
We will be meeting at [Restaurant/Location], which is conveniently located near the office. The menu is varied and includes options for all dietary restrictions. Please let us know if you have any specific dietary requirements.
We look forward to seeing you there and getting to know you better!
Best regards,
[Your Name]
Invitation to Celebrate Promotion
Dear [Name],
I am delighted to hear that you have been promoted to [New Position]. Congratulations! As a way to celebrate your achievement, we would like to invite you to a casual lunch on [Date] at [Time]. This lunch will be an opportunity for you to socialize and appreciate your hard work with the team.
We will be meeting at [Restaurant/Location], which is known for their excellent food and cozy atmosphere. The menu is varied and includes options for all dietary restrictions. Please let us know if you have any specific dietary requirements.
We look forward to seeing you there and raising a glass to toast your success!
Sincerely,
[Your Name]
Invitation to Bid Farewell to Colleague
Dear [Name],
It is with mixed emotions that I share the news with you that our colleague [Name] has decided to move on to new opportunities. While we are sad to see [Name] go, we wish [Name] all the best in [New Opportunity].
As a way to bid farewell to [Name] and celebrate [Name]’s contributions to the team, we would like to invite you to a casual lunch on [Date] at [Time]. This lunch will be an opportunity for us to come together as a team and reminisce about the good times and wish [Name] well.
We will be meeting at [Restaurant/Location], which is known for its excellent food and cozy atmosphere. The menu is varied and includes options for all dietary restrictions. Please let us know if you have any specific dietary requirements.
We look forward to seeing you there and raising a glass to toast to new beginnings for [Name]!
Warm regards,
[Your Name]
Invitation to Networking Lunch
Dear [Name],
As a fellow professional in the [Industry/Field], I would like to invite you to a casual lunch on [Date] at [Time]. This lunch will be an opportunity for us to connect, share ideas, and explore potential areas of collaboration.
We will be meeting at [Restaurant/Location], which is conveniently located near the office. The menu is varied and includes options for all dietary restrictions. Please let me know if you have any specific dietary requirements.
I look forward to hearing from you and hopefully having the opportunity to connect over lunch.
Best,
[Your Name]
Invitation to Catch Up with Old Friend
Dear [Name],
It has been far too long since we caught up! I would love to invite you to a casual lunch on [Date] at [Time] to reconnect and share stories.
We will be meeting at [Restaurant/Location], which is known for its excellent food and cozy atmosphere. The menu is varied and includes options for all dietary restrictions. Please let me know if you have any specific dietary requirements.
I cannot wait to see you and hear all about what you have been up to!
Warmly,
[Your Name]
Invitation to Thank a Mentor
Dear [Name],
I wanted to take a moment to express my sincere gratitude for all the guidance and support you have provided me throughout my [Industry/Field] journey. I would like to invite you to a casual lunch on [Date] at [Time] to catch up and express my appreciation in person.
We will be meeting at [Restaurant/Location], which is conveniently located near the office. The menu is varied and includes options for all dietary restrictions. Please let me know if you have any specific dietary requirements.
I look forward to seeing you and expressing my gratitude for all you have done for me.
Warm regards,
[Your Name]
Invitation to Celebrate Birthday
Dear [Name],
It is your special day, and we would like to celebrate it with you! Please join us for a casual lunch on [Date] at [Time] to raise a glass and toast to another year of happiness and good health.
We will be meeting at [Restaurant/Location], which is known for its excellent food and cozy atmosphere. The menu is varied and includes options for all dietary restrictions. Please let us know if you have any specific dietary requirements.
We cannot wait to see you and shower you with birthday cheers!
Best wishes,
[Your Name]
Casual Lunch Invitation Email: Tips to Nail It
Inviting someone for a casual lunch requires you to strike a balance between being polite and relaxed. To help you craft a perfect casual lunch invitation email, here are some tips to keep in mind:
- Keep it simple: When it comes to casual lunch invitations, keeping things simple is key. Begin with a friendly greeting, mention the occasion or reasoning behind the invitation, and provide the necessary details such as date, time, and location.
- Use a friendly tone: It’s important to use an informal tone when crafting a casual lunch invitation email. You don’t want to come off as too formal or stiff. Use friendly language and add a touch of humor to put your recipient at ease.
- Make it personal: Adding a personal touch to your lunch invitation goes a long way in making it more appealing. Mention something that you and your invitee have in common or something you know they would enjoy doing or eating. This will make them feel more connected and appreciated.
- Allow some flexibility: While you should specify a date and time for your lunch invitation, be open to some flexibility. Allow some wiggle room in case your invitee has prior engagements or is unavailable at the specified time. This shows that you are considerate of their schedule and are willing to work around it.
- Include a call to action: End your email with a clear call-to-action that lets your invitee know what to do next. You can ask them to confirm their attendance, suggest an alternative date, or simply ask them to let you know if they can make it or not.
By following these tips, you can create a casual lunch invitation email that is both inviting and professional.
FAQs about Casual Lunch Invitation Email Sample
What is a casual lunch invitation email?
A casual lunch invitation email is a message sent to invite someone for a lunch gathering in a relaxed and informal environment. This type of invitation may be written by friends, colleagues, or acquaintances.
What should I include in a casual lunch invitation email?
You should include the date, time, location, and any other relevant information about the lunch meeting. Be sure to also express your excitement to meet and spend time with the person invited.
Can I invite multiple people to a casual lunch gathering through email?
Yes, you can invite multiple people to a casual lunch gathering through email. Just make sure to clearly state who is invited and what the purpose of the gathering is.
When is the best time to send a casual lunch invitation email?
The best time to send a casual lunch invitation email is usually a few days in advance. This will give the person enough time to respond and adjust their schedule if needed.
How should I make the invitation sound more casual and friendly?
You can make the invitation sound more casual and friendly by using a conversational tone and adding some personal touches. Keep it light and humorous when appropriate, and show genuine interest in spending time with the person invited.
Should I mention the lunch menu in the invitation email?
You can mention the lunch menu in the invitation email if you want, but it’s not necessary. If you do include the menu, make sure to ask if there are any dietary restrictions or preferences beforehand.
What should I do if the person I invited declines the invitation?
Don’t take it personally if someone declines your invitation. They may have a prior commitment or not be able to attend for other reasons. You can always suggest another date or time for the lunch gathering or simply try again in the future.
Until next time, happy lunching!
Thanks for taking the time to read our casual lunch invitation email sample. We hope it gave you some inspiration for your own informal invites and made you hungry for some delicious food! Remember, hosting a casual lunch is a surefire way to bring people together and make lasting memories. So grab some friends, order in some pizza, and enjoy the company of those closest to you. Thanks for visiting and we hope to see you again for more fun and helpful reads!