Top Chasing Email Sample Templates: How to Get Your Message Heard

Are you tired of waiting for responses to your emails? Are you constantly checking your inbox, hoping for a reply from an important contact or potential client? Chasing email samples might just be the solution you’ve been looking for.

By using effective chasing email samples, you can increase the chances of receiving a prompt response. These examples provide a framework for following up on emails in a professional and efficient manner. Not only that, but with access to editable templates, you can customize the language and tone to fit your specific needs and situation.

No longer will you have to worry about how to approach a follow-up email or wonder if your message was lost in their inbox. Chasing email samples take the guesswork out of the equation, allowing you to focus on communicating effectively and achieving your desired outcomes.

So, whether you’re looking to follow up on a job application or pitch your business to a potential customer, chasing email samples can help you achieve success. Don’t waste any more time waiting for a reply – take action today and see the difference a well-crafted follow-up email can make.

The Best Structure for Chasing Email Sample

When it comes to pursuing someone via email, it can sometimes feel like you’re walking a tightrope. You want to show your eagerness to connect, but you also don’t want to come across as desperate or annoying. The key to writing the perfect chasing email sample lies in finding the right structure. Here’s how you can do it:

1. Start with a friendly greeting: When writing a chasing email, you want to start by addressing the person in a friendly and professional manner. Start with a simple “Hello” or “Hi [Name],” to get the conversation rolling. This helps to make the recipient feel valued and appreciated right from the start.

2. Remind them of the context: Next, you want to remind the recipient of who you are and where you met. This will help them to remember the nature of your relationship and why you’re reaching out. For example, you could write “We met at the networking event last week and talked about [topic],” or “I saw your presentation at the conference and was really impressed by your work.”

3. Get to the point: Once you’ve set the scene, it’s time to get to the reason why you’re writing. Be clear and concise about why you’re chasing up the email, but also be mindful not to come across as pushy or demanding. For example, you could write “I was wondering if you had a chance to review my proposal,” or “I’d love to discuss the possibility of working together further.”

4. End with a call to action: Finally, you want to end your chasing email with a clear call to action. This lets the recipient know what you’re expecting from them and how they can respond. For example, you could write “Could you let me know if you’re able to schedule a phone call this week?” or “I’ll follow up with you in a few days to see if you have any further questions.”

By following this structure, you can write the perfect chasing email sample that is both polite and persuasive. Remember, be friendly, remind them of the context, get to the point, and end with a call to action. Do this, and you’ll be well on your way to building the professional relationships you desire.

Seven Sample of Chasing Email

Chasing payment from a client

Dear [Client Name],

I hope this email finds you well. It’s been [number of days/weeks/months] since we sent you an invoice for [project name], yet we’ve not received payment for the services rendered. Our records show that the invoice remains unpaid and we would appreciate it if you could provide an update on the situation or arrange payment as soon as possible.

Please let us know if you require any further information or assistance regarding this matter. Our goal is to ensure that we maintain a good business relationship with you and timely payment is important for us to continue providing quality services. We look forward to hearing back from you soon and thank you for your attention to this matter.

Best regards,

[Your Name]

Chasing a response to a job application

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently applied for the [position name] advertised on your company’s career page. I am excited about the possibility of working with your organization and contributing my skills and experience.

However, it has been [number of days/weeks/months] since I have heard back from you regarding my application. I was wondering if you could provide me with an update on the status of my application.

I am eager to take the next steps in the recruitment process, and I appreciate your time and consideration in this matter. Should you require any additional information or clarification, please do not hesitate to contact me.

Kind regards,

[Your Name]

Chasing a response to a sales pitch

Dear [Prospect Name],

I hope this email finds you well, and you’ve had the opportunity to review our proposal for [product/service]. We are thrilled to have the opportunity to work with you.

However, we have not yet received any feedback on our proposal. We believe we can provide you with outstanding services and value, and we hope that you share the same sentiment after reading our pitch.

If you have any questions, require more information, or if there is anything else I can do to help you, please do not hesitate to contact me. We value your time and are committed to providing you with an outstanding customer experience, and we are looking forward to hearing back from you soon.


[Your Name]

Thank you follow up after a job interview

Dear [Interviewer Name],

I hope this email finds you well. I wanted to take a moment to express my gratitude for taking the time to interview me for the [position title] position at your esteemed organization.

The opportunity to understand more about your organization and to share my passion and experience impressed me. Following our conversation, I am even more enthusiastic about working with your team. I strongly believe that my skills, dedication, and professionalism make me an excellent fit for this position and your organization.

I hope you would keep me in your consideration for the role, and I would be happy to contribute my skills and experience to your projects. Please let me know if you require any further information that could assist in the hiring process. Once again, thank you for the opportunity.

Best regards,

[Your Name]

Closing a sales deal

Dear [Prospect Name],

I hope this email finds you well, and thanks for considering our services at [Company Name]. I am beyond excited that we have come to an agreement to work together on your project.

I would like to remind you that we are committed to bringing you the best possible service and experience during the contract period. We value your business, and we strive to deliver quality results that exceed your expectations. Our professional team is ready to start the project as soon as possible, and we will keep you updated throughout the process.

Thank you once again for choosing [Company Name] as your trusted partner in this project. I am looking forward to working with you, and please let me know if I can assist you with anything else.


[Your Name]

Following up after a networking event

Dear [Contact Name],

It was great to meet you at the [event name] last [day/week/month]. I appreciated the time you took to speak with me and discuss our mutual interests.

I was impressed by your knowledge and experience in the field, and I believe our discussions could lead to building a strong business relationship. I would love the opportunity to learn more about your business and share how we could work together in the future.

If you are free for a meeting later this week or next, please let me know. Alternatively, I would be happy to schedule a time that works for you to talk over the phone or video call.

Thank you for your time and consideration. I look forward to hearing back from you.

Best regards,

[Your Name]

Following up after a collaboration request

Dear [Collaborator Name],

I hope you are doing well since our last communication. I wanted to follow up with you regarding the opportunity to collaborate on [project/idea].

We had initial discussions regarding the proposal, and I was excited about the possibility of working with you and your team on this project. I hope you also feel the same way and would be interested in pursuing this further.

If you are available to discuss this further, please let me know. I would be happy to schedule a meeting to go over the details and establish a plan that works for all involved.

Thank you for your continued interest in working with us. I look forward to hearing back from you soon.

Best regards,

[Your Name]

Tips for Effective Email Chasing

Chasing emails can be a daunting task, but it’s necessary for most people in the professional world. If you’re having trouble getting a response from someone, or if you’re simply looking for ways to improve your email chasing game, here are some tips that might help:

  • Set expectations early: When you send an email requesting something (like a response or an update), be specific and clear about what you’re expecting and when you’re expecting it. This way, you’re less likely to have to chase up on your request later on.
  • Be polite and concise: Your follow-up emails should be short and to the point. Avoid being too aggressive or rude, and remember to always start with a polite greeting and end with a thank you.
  • Use a subject line that’s attention-grabbing: Make sure your subject line is engaging, specific, and highlights the urgency or importance of your email. This helps your recipient prioritize your message and increases the chances of a timely response.
  • Follow up at the right time: If you don’t get a response to your first email, wait a few days before sending a follow-up. If you still don’t get a response, wait another few days and send another. Keep this pattern going until you get a response, but don’t overdo it. You don’t want to annoy the recipient or become a nuisance.
  • Make it easy for them to respond: If you’re asking a question or requesting information, make sure you include all the necessary details in the original email. This makes it easy for the recipient to respond quickly and accurately.
  • Don’t assume the worst: If you don’t get a response, don’t take it personally. There could be a number of reasons why someone might not respond to your email. For example, they could be busy or away from their computer.

Remember, chasing emails is all about striking a balance between being persistent and being polite. By following these tips, you can improve your chances of getting a response and ultimately achieve your goals.

Chasing Email Sample FAQs

What is a chasing email?

A chasing email is a polite reminder sent to someone asking them to respond to an email or to complete an action that they have not yet fulfilled.

What is the purpose of a chasing email?

The purpose of a chasing email is to politely remind the recipient that action is needed and to encourage a prompt response.

When is it appropriate to send a chasing email?

A chasing email is appropriate when a response is overdue and the matter is urgent or important. It can also be sent if the initial email was not acknowledged or if the recipient has not fulfilled an agreed action.

How should a chasing email be worded?

A chasing email should be worded politely and professionally. It should clearly state the purpose of the email and why the recipient is being reminded. It should also encourage the recipient to take action within a reasonable timeframe and express gratitude for their attention.

What should I avoid when writing a chasing email?

Avoid being overly aggressive or confrontational in tone as this can create a negative impression. It is also important to avoid making assumptions or accusations without evidence.

How many times should I send a chasing email?

You should send a maximum of two chasing emails if no response is received after the initial communication. After that, it may be appropriate to seek assistance from a supervisor or seek alternative ways of communicating the matter.

Can a chasing email damage my professional relationship with the recipient?

A poorly worded or overly aggressive chasing email can damage a professional relationship. It is important to approach the recipient with respect and politeness, understanding that they may be busy or have other priorities. A clearly worded and respectful chasing email is more likely to be received positively.

That’s a Wrap!

Well, folks, that’s all for now on the topic of chasing email samples! I hope this article has been helpful and informative in bringing you up to speed on the best ways to follow up with potential clients and colleagues. If you have any questions or comments, drop them in the comment section below, and I’ll be sure to respond promptly. Thanks for taking the time to read, and I hope you’ll visit again soon for more helpful tips and tricks!