Have you ever found yourself struggling to wrap up an email thread with appropriate closing remarks? It can be challenging to strike the right tone while expressing gratitude, offering assistance, or simply wishing someone well. But fear not, for I have curated a collection of closing remarks email samples that you can use as a reference for your next email. From professional to personal settings, you will find a range of examples, which you can edit as needed to suit your situation. Whether you want to convey your appreciation, encourage future communication, or simply express your regards, these samples offer a variety of options to choose from. So, don’t sweat the ending of your email. Check out these closing remarks email samples, and leave a lasting impression on your recipient.
The Best Structure for a Closing Remarks Email: Tips from Tim Ferriss
When it comes to closing remarks in an email, it’s important to make a lasting impression. After all, the closing is the final thing your reader will see before hitting “delete” or moving on to the next message in their inbox.
So, what’s the best way to structure your closing remarks? Here are some tips from author and entrepreneur Tim Ferriss:
1. Start with a clear call-to-action
Your closing remarks should leave your reader with a clear next step. This might be to set up a meeting, follow up on a project, or simply thank them for their time. Whatever it is, make sure it’s clear and actionable.
As Ferriss advises, keep it simple and straightforward. Use strong, active language to convey exactly what you want your reader to do:
“I look forward to hearing from you about setting up a meeting next week.”
2. Share a final thought or insight
Before you sign off, take the opportunity to share one final thought or piece of advice. This could be related to the topic at hand, or a more personal insight that you want to leave your reader with.
Again, keep it brief and to the point. Ferriss recommends limiting yourself to just one or two sentences:
“Thanks again for taking the time to speak with me today. As a parting thought, I wanted to share a quote that I find particularly inspiring: ‘Success is not final, failure is not fatal: it is the courage to continue that counts.'”
3. End with a friendly and professional sign-off
Finally, wrap up your email with a friendly and professional sign-off. This might be a simple “Thanks,” or something more formal like “Best regards.” Whatever you choose, make sure it’s appropriate for the tone and context of your email.
Ferriss suggests adding a personal touch to your sign-off, such as a reference to a recent conversation or shared interest:
“Thanks again for your time, and I look forward to catching up soon over a cup of coffee. Best, [Your Name]”
In Conclusion
Following these guidelines can help you craft a polished and effective closing remarks email. By starting with a clear call-to-action, sharing a final thought or insight, and ending with a friendly and professional sign-off, you can leave a lasting impression on your reader and increase the chances of a positive outcome.
Sample Closing Remarks Email
Recommendation for Promotion
Dear [Recipient],
It is my pleasure to recommend [Name] for promotion to [Position]. [He/She] has consistently demonstrated outstanding performance in [specific task] and has taken on additional responsibilities with ease.
[Name] has shown exceptional leadership skills by [specific instance of leadership]. [He/She] is highly reliable and always goes above and beyond what is expected. I have no doubt that [he/she] will excel in the new role and make significant contributions to the company.
Thank you for considering [Name]’s promotion. I am confident that [he/she] will continue to be an asset to the company.
Best regards,
[Your Name]
Recommendation for Scholarship
Dear [Recipient],
I am writing to recommend [Name] for the [Name of Scholarship] scholarship. [He/She] has demonstrated exceptional academic excellence and has shown a great commitment to community service.
[Name] has a passion for [specific area of study] and has shown outstanding performance in [specific class/program]. [He/She] has also volunteered [specific instance of community service] and has shown a strong dedication to making a positive impact in the community.
I am confident that [Name] will continue to excel in [specific area of study] and will make a significant contribution to the field. [He/She] is highly motivated, determined, and has a strong work ethic.
Thank you for considering [Name] for the [Name of Scholarship] scholarship.
Best regards,
[Your Name]
Recommendation for Job Application
Dear [Recipient],
I am writing to recommend [Name] for the [Position] position at [Company]. [He/She] has the skills, experience, and qualifications that make [him/her] a perfect fit for the position.
[Name] has demonstrated exceptional [specific skills] and has gained valuable experience in [specific experience]. [He/She] is highly motivated, dedicated, and has a strong work ethic.
[Name] has consistently delivered outstanding results and has a proven track record of meeting deadlines and exceeding expectations. [He/She] is an excellent communicator and has the ability to work effectively in a team environment.
Please do not hesitate to contact me if you require any additional information. Thank you for considering [Name] for the position.
Best regards,
[Your Name]
Recommendation for Internship
Dear [Recipient],
I am writing to recommend [Name] for the [Name of Internship] internship at [Company]. [He/She] has demonstrated exceptional academic performance and has shown a great commitment to [specific area of interest].
[Name] has a passion for [specific area of interest] and has shown outstanding performance in [specific class/program]. [He/She] has also gained valuable experience through [specific experience/accomplishment]. [Name] is highly motivated, dedicated, and has a strong work ethic.
[Name] has consistently delivered outstanding results and has a proven track record of meeting deadlines and exceeding expectations. [He/She] is an excellent communicator and has the ability to work effectively in a team environment.
Please do not hesitate to contact me if you require any additional information. Thank you for considering [Name] for the [Name of Internship] internship.
Best regards,
[Your Name]
Recommendation for Volunteer Work
Dear [Recipient],
I am writing to recommend [Name] for volunteer work with your organization. [He/She] has demonstrated a great passion for [specific cause] and has a strong commitment to making a positive impact in the community.
[Name] has volunteered [specific instance of community service] and has shown a great dedication to the cause. [He/She] is highly motivated, dedicated, and has a strong work ethic. [Name] is an excellent communicator and has the ability to work effectively in a team environment.
I am confident that [Name] will make a valuable contribution to your organization and will continue to be an asset to the community. Please do not hesitate to contact me if you require any additional information about [Name].
Best regards,
[Your Name]
Recommendation for Professional Development
Dear [Recipient],
I am writing to recommend [Name] for [Name of Program/Course]. [He/She] has demonstrated exceptional performance in [specific area of interest] and has a strong desire to further [his/her] knowledge and skills in the field.
[Name] is highly motivated, dedicated, and has a strong work ethic. [He/She] is an excellent communicator and has the ability to work effectively in a team environment. [Name] has consistently delivered outstanding results and has a proven track record of meeting deadlines and exceeding expectations.
By attending [Name of Program/Course], I am confident that [Name] will expand [his/her] knowledge and skills in the field and will be able to make a greater contribution to the company/field. Thank you for considering [Name] for the program/course.
Best regards,
[Your Name]
Recommendation for Award
Dear [Recipient],
I am writing to recommend [Name] for the [Name of Award]. [He/She] has demonstrated exceptional [specific achievement/performance] and has made a significant contribution to the company/community.
[Name] is highly motivated, dedicated, and has a strong work ethic. [He/She] has consistently delivered outstanding results and has a proven track record of meeting deadlines and exceeding expectations. [Name] is an excellent communicator and has the ability to work effectively in a team environment.
I am confident that [Name] deserves the [Name of Award] and will continue to make valuable contributions to the company/community. Thank you for considering [Name] for the award.
Best regards,
[Your Name]
How to Nail Your Closing Remarks in an Email
Ending an email with a perfect closing remark is essential to leave a lasting impression on the recipient. A closing remark should convey gratitude, appreciation as well as provide clarity on the next steps the recipient should take. Here are some tips on how to nail your closing remarks in an email.
- Keep it clear and concise. Avoid lengthy paragraphs or ambiguous languages. Keep your closing remarks short, sweet, and to the point. The recipient should easily understand what you’re trying to say without any confusion.
- Express gratitude. Show appreciation for the recipient’s time, effort, or whatever it is that they have done for you. Gratitude is a powerful emotion and can help build stronger relationships with clients, colleagues, and business partners.
- End with a call to action. Provide clear next steps or actions to take. This will help the recipient easily understand what they need to do next. If you’re sending an email to a client, mention that you’d be happy to talk to them further in a phone call or schedule a virtual meeting.
- Be professional. Your closing remark should match the tone of your email. It’s important to remain professional and concise throughout the email, including the closing remarks as well.
- Use a professional signature. To add a final touch of professionalism, include a professional signature at the bottom of your email. This could include your name, title, company name, and contact information.
Remember, the closing remark is the last thing the recipient will read. Put some effort and thought into it, and make sure it leaves a lasting impression.
Frequently Asked Questions about Closing Remarks Email Sample
What is a closing remarks email?
A closing remarks email is a formal message sent at the end of a conversation or event to summarize what has been discussed, express gratitude and appreciation, and provide any necessary follow-up information.
What should be included in a closing remarks email?
A closing remarks email should include a brief summary of the key points discussed, a thank-you message, any next steps or follow-up actions, and the sender’s contact information for further communication.
When is it appropriate to send a closing remarks email?
A closing remarks email is appropriate after any form of communication, such as a meeting, presentation, interview, or networking event. It shows professionalism and helps to keep the conversation going.
Is it necessary to send a closing remarks email?
It is not always necessary to send a closing remarks email, but it is recommended as a professional courtesy. It helps to leave a positive impression on the recipient and shows that you value their time and input.
How should the tone of a closing remarks email be?
A closing remarks email should have a polite and professional tone. It should express appreciation and gratitude for the recipient’s time and input and provide next steps or follow-up actions as necessary.
What are some dos and don’ts of writing a closing remarks email?
Do keep the email brief and to the point, express gratitude and appreciation, and provide any necessary follow-up information. Don’t use overly casual language or make inappropriate jokes, leave out important information, or use a difficult-to-read font.
What are some examples of closing sentences for a closing remarks email?
Examples of closing sentences for a closing remarks email include “Thank you again for your time and input”, “I look forward to hearing from you soon”, and “Please let me know if you have any further questions or concerns”.
Thanks for Sticking Around!
Phew! That was a lot of information to take in! We hope you found our closing remarks email sample helpful and can now navigate your way to ending your emails with ease. Don’t hesitate to come back and visit us on our website for more tips and tricks. Remember, closing remarks may seem like a small part of an email, but it can go a long way in leaving a lasting impression on your reader. Keep it friendly, casual, and professional, and you’ll be golden. Thanks for reading and happy emailing!