Confidential Letter of Recommendation Sample: Tips for Writing an Effective and Private Letter

Do you know what separates a great job candidate from a good one? It all comes down to the power of a well-written letter of recommendation. But here’s the thing: not everyone knows what makes a letter of recommendation truly outstanding, nor do they know how to write one themselves. That’s where confidential letter of recommendation samples come in. These samples give readers a real-life example of the powerful language, professional tone, and specific anecdotes that make a letter of recommendation stand out. With the ability to find and edit these samples as needed, anyone can take their next job application to the next level. So whether you’re a job seeker or just a curious reader, get ready to learn the secrets of the perfect confidential letter of recommendation.

The Best Structure for a Confidential Letter of Recommendation Sample

Writing a confidential letter of recommendation is a delicate process that requires attention to detail. The letter must be well-written, concise, and provide a clear picture of the person being recommended. Here, we will outline the best structure for a confidential letter of recommendation sample to help you create an impactful letter that showcases the recipient’s strengths and abilities.


Start your letter with a brief introduction that outlines your relationship with the person you are recommending. This can include your name, job title, and how long you have known the individual. Additionally, it is essential to include the purpose of the letter and the intended recipient. Make sure to mention that you are writing in confidence and that your letter will not be shared with anyone else without the recipient’s consent.

Background Information

Provide some background information on the person you are recommending. This can include their education, employment history, and any relevant personal information that showcases their strengths and abilities. Be sure to include how you know the individual and share any specific experiences that highlight their skills or achievements. This information will give the reader a better understanding of the individual’s skills, personality, and work ethic.

Skills and Abilities

The next section should focus on the person’s skills and abilities, matching them with the job they are applying for or academic program they are seeking. Be specific when describing their competencies and give examples of leadership roles, problem-solving skills and attention to detail. It is important to highlight their unique strengths and how they can contribute to the organization they are looking to join.

Summary and Conclusion

In the final section of your letter, summarize your recommendation and provide a clear conclusion. You can reiterate your overall recommendation and provide a final set of comments highlighting the strengths and abilities of the person you recommend. Let the recipient know that you are willing to provide additional information if required, and thank them for their time and consideration.


Conclude your letter with a formal closing, followed by your name and title. Provide contact information so that the recipient can reach out if they have any questions or concerns. Finally, sign off with a traditional closing, such as “Sincerely” or “Yours Truly.”

In conclusion, the best structure for a confidential letter of recommendation sample is an introduction, background information, skills and abilities, summary and conclusion, and closing. By following this structure, you can provide a thoughtful and comprehensive endorsement that showcases the recipient’s strengths and highlights their qualifications. Remember to be honest, specific, and precise when describing the person you are recommending, as these qualities will help differentiate your letter from others. Together, these elements will make your letter stand out and help the recipient achieve their goals.

7 Confidential Letter of Recommendation Samples

Letter of Recommendation for Graduate School

Dear Admissions Committee,

I am writing to recommend Jane Doe for graduate school. Jane was a student in my undergraduate literature class and consistently demonstrated exceptional critical thinking, analytical, and writing skills. Her ability to analyze complex texts and articulate her ideas was impressive.

From my interactions with Jane, I learned that she is a dedicated and hardworking individual who is fully committed to her academic pursuits. As her academic advisor, I have no doubt that she is well prepared for graduate school. Jane is passionate about literature and has a strong desire to pursue her career in the academic field.

It is my pleasure to recommend Jane Doe for graduate school without reservation. She would be an asset to any program that is fortunate enough to have her as a student.

Best regards,
Professor John Smith

Letter of Recommendation for a Job

Dear Hiring Manager,

I am writing to recommend John Doe for the position at your organization. John was a former colleague of mine, and I had the pleasure of working with him for over three years. During this time, I have witnessed firsthand John’s excellent work ethic, attention to detail, and dedication to his job.

John is a well-rounded individual who is capable of working collaboratively with others to achieve common goals. He is also able to work independently and can often be counted on to complete projects on time and with great accuracy. Additionally, he has a keen sense of organization and is able to manage multiple tasks and prioritizes them effectively.

I have no hesitation in recommending John Doe for the job. He is a person of strong character, high work ethic, and possesses the necessary skills to perform exceptionally. He would be an asset to your organization.

Manager Steve Jackson

Letter of Recommendation for Law School

Dear Admissions Committee,

I am writing to recommend Jane Doe for admission to law school. I have known Jane for over five years and can attest to her exceptional character, intelligence, and academic achievements. During her undergraduate studies, Jane demonstrated a keen interest in law and politics, often leading discussions on constitutional law and legal philosophy.

As an intern at our firm, Jane displayed extraordinary analytical and research skills, as well as excellent advocacy skills. Her ability to conduct research and analyze legal issues was exceptional, often impressing both our senior attorneys and clients. Moreover, Jane has exceptional written and oral communication skills, which are crucial skills needed to succeed in law school and beyond.

It is my pleasure to recommend Jane for law school with the utmost enthusiasm and without reservation. Jane has the passion, character, intellect, and academic foundation to quickly become an outstanding lawyer.

Best regards,
Attorney David Simmons

Letter of Recommendation for Scholarship

Dear Scholarship Committee,

I am pleased to write this letter of recommendation for John Doe’s application for the XYZ scholarship. John is a very talented and dedicated student who has excelled academically and has demonstrated exceptional leadership, positive attitude, and hardworking nature.

During his time as a student, John has continually challenged himself academically, consistently taking on advanced coursework in addition to his regular course load. He has also devoted countless hours to extracurricular activities, volunteering, and community service, where he has shown his leadership and teamwork skills.

I wholeheartedly support John’s application for the scholarship. His desire to pursue his academic goals, coupled with his work ethic, determination, and leadership skills, will make him a worthy recipient of the scholarship. I have complete confidence that John will make the most of any opportunity afforded to him.

Teacher Kim Johnson

Letter of Recommendation for Medical School

Dear Admissions Committee,

I am honored to recommend Jane Doe for medical school. During her tenure as a volunteer at our clinic, Jane demonstrated exceptional compassion, dedication, and professionalism, making her an outstanding candidate as a future physician.

Jane’s experience working in medical settings, combined with her academic achievements in science courses, demonstrates her unique combination of intellectual curiosity, hands-on experience, and empathy. Throughout her time as a volunteer, Jane consistently showed her ability to remain calm under pressure, analyze a complicated situation, and come up with practical solutions to complex problems.

Given Jane’s outstanding experience, exceptional academic achievement, and her keen interest in medicine, I am confident she will excel in medical school and beyond. I highly recommend Jane for admission to medical school without hesitation.

Best regards,
Doctor Anthony Johnson

Letter of Recommendation for Promotion

Dear Human Resources Manager,

I am writing to recommend John Doe for promotion to the position of Manager. John is a talented, dedicated and hardworking employee who is committed to continuous improvement and meeting high-level goals.

John has demonstrated remarkable leadership skills and has shown exceptional competence in leading successful projects for the company. His contributions to the team have been invaluable, and his ability to take on tough challenges has made him a key member of our success stories. John is a self-starter who works well with others and ensures that all tasks are completed efficiently and effectively.

I cannot recommend John highly enough for the promotion that is presented to him. His exceptional work ethic, leadership skills, and commitment to the team make him an ideal candidate for the Manager position, and I am confident that he will continue to make important contributions to the company.

Best regards,
Supervisor Sarah Williams

Letter of Recommendation for Graduate Assistantship

Dear Hiring Manager,

I am pleased to recommend Jane Doe for the Graduate Assistantship position at your department. Jane is a motivated and dedicated individual with exceptional academic credentials and a strong interest in academic research.

Having worked with Jane on multiple research projects, I can attest that she has exceptional research and analytical skills, which are qualities essential for the position. Additionally, Jane handles herself with great professionalism, maturity and fine work standard, even when handling the most challenging task. With a sharp intellect, positive attitude, and exceptional problem-solving skills, Jane promises to be an excellent graduate assistant to the department.

It is my pleasure to recommend Jane Doe without reservation for the Graduate Assistantship position at your department. Jane’s skills, dedication, and enthusiasm will make her an outstanding member of your team.

Professor Samuel Johnson

Related Tips for Confidential Letter of Recommendation Sample

Writing a confidential letter of recommendation can seem like a daunting task, but with the right tips and guidelines, it can become more manageable. Here are some related tips to keep in mind when crafting a confidential letter of recommendation:

  • Keep it professional: A confidential letter of recommendation is a formal document that should maintain a professional tone throughout. Avoid using overly casual language or making personal comments that could diminish the recommendation’s credibility.
  • Include specific examples: To strengthen the recommendation, try to incorporate specific examples of the candidate’s skills, accomplishments, and achievements. Highlighting these will give the reader a better understanding of the person’s strengths and work ethic.
  • Be honest: It’s essential to provide an honest appraisal of the person’s performance, even if the feedback is negative. However, avoid being overly critical or harsh in your assessment.
  • Focus on relevant skills: Be sure to emphasize the skills and experiences that are most relevant to the position or opportunity the person is being recommended for. Doing so will help the letter carry more impact and weight.
  • Address potential concerns: If there are any potential concerns or weaknesses in the person’s candidacy, address these head-on in the letter. Providing context or explanations can help alleviate any doubts the reader may have.
  • Maintain confidentiality: Ensure that the letter is kept confidential to protect the candidate’s privacy. This means ensuring that the letter is not shared with anyone outside of the intended recipient or organization.
  • Proofread carefully: As with any formal document, it’s essential to proofread the letter carefully to ensure that there are no spelling or grammatical errors. Mistakes can diminish the recommendation’s credibility and make a negative impression on the reader.

In conclusion, crafting a professional and effective confidential letter of recommendation requires careful attention to detail and consideration of the guidelines outlined above. By following these tips, you can create a letter that provides a strong endorsement of the candidate while maintaining confidentiality and professional quality.

Confidential Letter of Recommendation Sample FAQs

What is a confidential letter of recommendation sample?

A confidential letter of recommendation sample is a template or example that shows how to write a letter of recommendation while maintaining confidentiality. It outlines the necessary structure and guidelines for crafting a letter that protects the privacy of the subject.

Why are confidential letters of recommendation important?

Confidential letters of recommendation are important because they protect the individual’s privacy, and ensure that the content of the letter is only seen by authorized parties. Without confidentiality, a letter of recommendation can negatively impact a person’s future career opportunities.

What should a confidential letter of recommendation sample include?

A confidential letter of recommendation should include the name, position, and contact information of the recommended person, as well as the length and nature of the relationship between the person writing the letter and the recommended person. It should also contain specific examples of the person’s skills, accomplishments, and qualifications, and should be written using professional language.

Who should write a confidential letter of recommendation?

A confidential letter of recommendation should be written by someone who knows the recommended person well and can provide a detailed and honest evaluation of their skills, abilities, and character. This can be a previous manager or supervisor, a colleague or coworker, or a professor or mentor.

How should a confidential letter of recommendation be delivered?

A confidential letter of recommendation should be delivered directly to the recipient, whether that be an employer, a college admissions office, or a scholarship committee. It should be sent through a secure method, such as email or registered mail, to ensure the content remains confidential.

What should a writer do if they cannot provide a positive recommendation?

If a writer cannot provide a positive recommendation, it is best to decline the request to write a letter of recommendation. Writing a negative or neutral recommendation can damage the individual’s future career prospects and is not helpful to anyone involved.

Can a confidential letter of recommendation be requested by the individual being recommended?

Yes, an individual has the right to request a copy of the letter of recommendation being written on their behalf. However, it should be noted that agreeing to provide a copy may deter the writer from providing candid feedback, as they may feel their comments are no longer confidential.

Say Goodbye for Now

And just like that, our article on confidential letter of recommendation sample comes to a close. We hope that you found our sample helpful and informative. Remember, these types of letters can make or break someone’s career, so make sure you take the time to craft your words carefully. Thank you for reading and make sure to visit us again for more tips and tricks on all things career-related. Until then, good luck with all your future endeavors!