How to Write a Winning Contest Letter Sample: Tips and Examples

Contests are a great way to engage your audience and create buzz around your business. And what better way to kick off a contest than by sending out a contest letter to your loyal customers and followers? A contest letter is a great way to announce your latest contest and provide all the necessary details to your audience. But, where do you start?

Fear not, dear readers! We have a solution for you. We’ve compiled a list of contest letter samples to help inspire you and get you started on the right track. These samples are fully customizable, so you can add your own branding, adjust the wording as needed, and make it your own.

Whether you’re planning a social media giveaway or a grand prize drawing, your contest letter is the first step to success. It needs to capture your audience’s attention, provide the necessary details, and create a desire to enter. And we’ve got you covered with our sample letters.

So, what are you waiting for? Check out our contest letter samples and start planning your next contest – your audience will thank you for it!

The Best Structure for a Winning Contest Letter

When it comes to writing a contest letter, the structure you choose is just as important as the words you use. A well-organized, easy-to-follow structure can make your letter stand out and increase your chances of winning.

The following is a simple yet effective structure that you can use for your next contest letter:

Opening Paragraph

The opening paragraph should be attention-grabbing and set the tone for your letter. Start with a strong hook that immediately captures the reader’s interest. You could use a personal anecdote, a surprising fact, or a powerful statistic to achieve this. Then, explain why you’re entering the contest and what you hope to achieve.

Body Paragraphs

The body paragraphs are where you make your case. This is your chance to showcase your creativity, highlight your skills and talents, and convince the judges why you deserve to win. Use examples and specific, concrete details to support your claims. Break the body of your letter up into 2-3 paragraphs, each with a clear subheading that separates your main points.

Closing Paragraph

The closing paragraph should summarize your letter, reiterate your main points, and end with a strong call to action. Don’t be afraid to be bold and enthusiastic here – the judges want to see that you’re truly passionate about the contest and that you’re determined to win.

Overall, the best structure for a contest letter is one that is easy to read and follow. By using clear headings, short paragraphs, and concise sentences, you can ensure that your letter stands out and makes a lasting impression on the judges.

Remember, your contest letter is your chance to showcase your creativity and convince the judges why you deserve to be the winner. By using the right structure and putting in the time and effort to craft a compelling letter, you can increase your chances of success and achieve the recognition you deserve.

Contest Letter Samples

Sample 1: Contest Entry Confirmation

Dear [Contestant Name],

We are pleased to inform you that your entry for the [Contest Name] has been received and duly registered by our team. We appreciate your interest in participating in this contest.

The judges for this contest have been appointed, and we will notify the winners through email. Please ensure that the email address provided during registration is accurate and up-to-date, as this is our primary mode of communication for contest updates and announcements.

Thank you for your participation and good luck with the contest.

Best regards,


[Contest Organizer]

Sample 2: Congratulations on Winning a Contest

Dear [Contest Winner],

We are pleased to inform you that your entry for the [Contest Name] was selected by our judges to be the winner of the competition. Congratulations on this well-deserved win!

Your submission stood out among the numerous entries received, and the judges were particularly impressed with [briefly mention what stood out in their submission]. We appreciate your dedication and effort towards providing a unique and creative entry.

As a reward for your win, you will receive [briefly mention the prize or recognition that comes with winning this contest]. Please reply to this email with your preferred mode of receiving the prize, and we will make necessary arrangements as soon as possible.

Thank you for participating in this contest and once again, congratulations on your win.

Best regards,


[Contest Organizer]

Sample 3: Invitation to Participate in a Contest

Dear [Recipient Name],

We would like to cordially invite you to participate in the [Contest Name] organized by [Contest Organizer]. This contest is open to [briefly mention the eligibility criteria for participating in the contest] and provides an excellent opportunity to showcase your skills and talents.

The theme for this contest is [briefly mention the theme of the contest], and we welcome entries in various formats such as [briefly mention the types of entries the contest allows]. The deadline for submitting your entry is [Date and Time], and we will notify winners by [Date and Time].

As a participant, you will have the chance to win [briefly mention the prize or recognition that comes with winning this contest]. You can visit our website for further details and information on how to register for the contest.

We sincerely hope you consider participating in this contest and showcasing your skills. Please do not hesitate to contact us for any queries or clarifications.

Best regards,


[Contest Organizer]

Sample 4: Contest Extension Notification

Dear [Contestant Name],

We would like to inform you that the submission deadline for the [Contest Name] has been extended by [Number of Days] days. This decision has been made keeping in view the requests and concerns raised by several participants regarding the original deadline.

The extended deadline for submitting your entry is now [New Date and Time], and we request you to make use of this opportunity to finalize and submit your entry. We hope this extension gives you sufficient time to polish your submission and provide your best work.

Please note that no further extensions will be provided beyond the aforementioned deadline. We appreciate your understanding and adherence to the rules and regulations of this contest.

Thank you for your participation, and we look forward to receiving your entry.

Best regards,


[Contest Organizer]

Sample 5: Contest Cancellation Notification

Dear [Contestant Name],

It is with regret that we inform you of the cancellation of the [Contest Name] by [Contest Organizer]. Unfortunately, due to [briefly mention the reason for cancellation such as insufficient participation, financial constraints, unforeseen circumstances, etc.], we have had to take this difficult decision.

We understand the time and effort you and other participants may have invested in preparing for this contest, and we apologize for any inconvenience caused. We assure you that we explored all possible options to prevent the cancellation of the contest, but unfortunately, it was not feasible to proceed.

As a token of our appreciation for your interest and participation, we will be providing you with [briefly mention the alternative compensation or recognition you will receive, if any]. We request that you reply to this email with your preference of receiving this compensation.

Once again, we apologize for the cancellation and any inconvenience caused. We appreciate your understanding and support.

Best regards,


[Contest Organizer]

Sample 6: Judges Feedback on a Contest Entry

Dear [Contestant Name],

We would like to thank you for your participation in the [Contest Name] organized by [Contest Organizer]. We appreciate the time and effort you invested in preparing and submitting your entry.

Our judges have reviewed and evaluated all entries and have provided individual feedback to all participants, including yours. We would like to share the feedback provided by the judges:

[Provide constructive and positive feedback by mentioning the strengths and areas of improvement in the entry. Keep the feedback objective, respectful, and actionable.]

We hope this feedback helps you to further improve and refine your skills and talents. We appreciate your participation and look forward to seeing you in our future contests.

Best regards,


[Contest Organizer]

Sample 7: Invitation to Judge a Contest

Dear [Recipient Name],

We would like to invite you to be a judge for the [Contest Name] organized by [Contest Organizer]. We believe you possess the expertise and skills required to evaluate and provide objective feedback on submissions for this contest.

The theme for this contest is [briefly mention the theme of the contest], and we welcome entries in various formats such as [briefly mention the types of entries the contest allows]. The deadline for submitting the entries is [Date and Time], and we will notify winners by [Date and Time].

Your responsibilities as a judge would include evaluating the submissions based on a set of criteria and providing constructive and objective feedback. We request that you complete the judging process before [Date and Time] and return the feedback sheets to us via email.

We appreciate your consideration and look forward to your participation as a judge for this contest. Please let us know of your decision within [Number of Days].

Best regards,


[Contest Organizer]

The Art of Writing a Winning Contest Letter

If you’re planning on entering a contest, you’ll need to know how to write a winning contest letter. A well-written letter can set you apart from other applicants and increase your chances of winning. Here are a few tips to help you craft a winning contest letter:

  • Read the rules carefully. Before writing your letter, make sure you understand the rules and requirements of the contest. This will help you tailor your entry to the specific guidelines and give you a better chance of being selected.
  • Choose the right tone. The tone of your letter should match the tone of the contest. If it’s a serious contest, keep your tone professional. If it’s a fun contest, feel free to inject some humor or playfulness into your letter.
  • Be clear and concise. Don’t ramble or write too much. Keep your letter succinct and to the point. This will help the judges read and understand your entry quickly, which can be a huge advantage in a competitive contest.
  • Highlight your strengths and accomplishments. Use your letter to showcase your experience, skills, and accomplishments. This will help the judges see why you’re the best candidate for the prize. Be specific and give examples wherever possible.
  • Show your passion and enthusiasm. Let your personality shine through in your letter. If you’re passionate about the subject of the contest, convey that in your writing. Also, make sure you sound enthusiastic about the contest and honored to have the opportunity to enter.
  • Check your spelling and grammar. Make sure your letter is well-written and free of errors. This will show the judges that you’re a professional who pays attention to detail. Use a spell-checker, read your letter aloud, and have someone else proofread it before submitting.

By following these tips, you can increase your chances of winning the contest and make sure your entry stands out from the competition. Remember, the goal of your contest letter is to impress the judges, show why you’re the best candidate, and convince them to choose you as the winner.

Contest Letter Sample FAQs

What is a contest letter?

A contest letter is a formal document used to enter a competition or contest. It typically includes details such as the purpose of the contest, rules and regulations, eligibility criteria, and deadlines.

What should be included in a contest letter?

A contest letter should include the name and contact information of the participant, the name and objectives of the competition, the rules and regulations to be followed, the prize and benefits, the deadline for submission, and any other relevant information.

How do you write a contest letter?

To write a contest letter, you need to follow a specific format that includes your name and address, the name and address of the recipient, the subject, and the body of the letter. Make sure to address all the necessary information, follow the guidelines provided, and proofread before submitting it.

What are the benefits of participating in a contest?

Participating in a contest can provide many benefits, such as the opportunity to showcase your skills, increase your confidence, learn new techniques, network with professionals in your field, and win prizes or recognition.

Is it necessary to pay to participate in a contest?

It depends on the contest rules. Some competitions require a fee to participate, while others are free. Make sure to read the guidelines carefully before entering a contest.

How can I increase my chances of winning a contest?

To increase your chances of winning a contest, you can follow some tips such as thoroughly understanding the contest guidelines, putting in effort in creating your submission, showcasing your creativity, standing out from others, and following the deadline.

What should I do if I don’t win a contest?

If you don’t win a contest, try not to get discouraged. Take the feedback you received and work on improving your skills for future opportunities. Keep practicing and participating in other competitions to hone your abilities.

Thanks for Checking Out Our Contest Letter Sample!

We hope this sample helped you craft the perfect letter for your next contest entry. Remember to read the rules and guidelines carefully and make sure your submission is polished and unique. Keep visiting our site for more helpful tips and resources. Best of luck in your future contests!

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