Are you struggling with writing the perfect continuation email? Don’t worry, you’re not alone. Crafting a follow-up email can be a daunting task, but it’s an essential one. Whether you’re reaching out to a potential client, following up on a job application, or responding to a customer inquiry, a continuation email can make or break the communication.
As the saying goes, “Fortune favors the bold,” but it applies to the world of emailing too. The right words at the right time can lead to amazing opportunities, but the wrong words can be disastrous. That’s why we’ve gathered some excellent continuation email samples to help you get the job done.
Whether you’re looking to polish up your writing skills or need a little inspiration, the continuation email samples we’ve compiled will guide you in the right direction. You’ll find examples for various situations, and you can use them as they are or customize them to suit your needs.
We understand the importance of making that first impression, but we also recognize the need to follow up with the right message. Allow us to give you a hand in putting together that perfect continuation email. With our examples, you’ll be sure to receive a response that will propel you to the next level.
So, what are you waiting for? Take a look at our continuation email samples and start crafting that perfect email today.
The Art of Writing Continuation Emails: Best Structure and Tips
When it comes to email communication, continuity is key. Following up on an unanswered email can make the difference between closing a deal, landing a job, or simply maintaining a connection. However, writing a continuation email is an art that requires strategizing, patience, and a good structure that will keep your recipient engaged and interested in your message. In this guide, I’ll share some tips on how to structure and write an effective continuation email, as well as some best practices to help you achieve your goals.
1. Start with a Polite Reminder
Before getting into the specifics of your message, start by reminding your recipient about your previous email and why you’re following up. Use a polite and friendly tone that shows you value their time and attention. You can use phrases like “I hope this email finds you well” or “I wanted to touch base with you and check if you had a chance to review my previous message.”
2. Recap Your Previous Message
Assuming your recipient may have missed or forgotten your first email, it’s best to recap the main points you made previously. This will help them remember the context of your communication and make it easier for them to provide a response. Briefly restate the purpose of your original message, highlight any important details or requests, and attach any relevant documents or links that you mentioned previously.
3. Add Value or New Information
If you’re following up on a business proposal, job application, or a sales pitch, it’s a good idea to add value or new information that wasn’t included in your previous message. This could be a case study of a similar project you’ve worked on, a new feature of your product, or a relevant article you came across. This shows that you’re invested in the communication and willing to provide additional value that may help your recipient make a decision.
4. Use a Call to Action
Don’t leave your recipient hanging after you’ve shared your message. Clearly state what you’re expecting them to do next. Whether it’s setting up a meeting, providing feedback, or making a decision, make it easy for them to understand what action is required. You can use phrases like “I’m looking forward to hearing from you” or “Please let me know if you have any questions or concerns.”
5. Keep It Short and Concise
Respect your recipient’s time and avoid sending a lengthy or rambling message that will lead to confusion or frustration. Keep your message short and to the point. Include only the necessary information that your recipient needs to make a decision or take action. Use bullet points, headings, and white space to break up your message and make it easier to read and comprehend.
By following these tips and structuring your continuation email accordingly, you’ll increase your chances of getting a response and achieving your communication goals. Remember to be patient, follow up graciously, and always show appreciation for your recipient’s time and attention. Happy emailing!
Continuation Email Sample for a Job Application
Following up on My Job Application for the Position of Content Writer
Dear Hiring Manager,
I hope this email finds you doing great. I am writing this email to follow up on my job application for the position of Content Writer at XYZ Company, which I submitted on 1st November 2021.
As a content writer with over three years of experience, I believe I possess the skills and expertise for the job role. I have spent quality time researching the company and found that the position aligns perfectly with my professional goals and skills.
The opportunity presented by XYZ Company to be a part of an innovative and incredibly talented team, to create content that would help shape the direction of your brand, is an ideal fit for me.
If there is any additional information needed from my end, please do not hesitate to contact me. Thank you for considering my application and for your time and attention.
Best regards,
John Doe
Continuation Email Sample for Following up on a Meeting
Following up on our Meeting on 10th November 2021
Dear Mr. Smith,
It was great meeting with you on 10th November 2021 to discuss on an exciting opportunity at XYZ Company. I am excited about the prospect of joining the team, and I hope the meeting provided you with more understanding of my career goals and expertise.
I would be grateful if you could provide me with any feedback from the interview process. I am available for any additional meetings or interviews at your convenience
Please do not hesitate to contact me should there be any additional information that I can provide to help with the reassessment of my application. Thank you again for the opportunity
Best regards,
Mary Jane
Continuation Email Sample for a Sales Follow-Up
Following up on a Sales Agreement with XYZ Company
Dear Mr. John,
It was great speaking with you regarding the proposal we presented. I am writing to follow up on the progress of the sales agreement.
I am confident that we can come to a mutual agreement that would result in a mutually beneficial partnership. Therefore, I would like to request another meeting to discuss the agreement further and sign the contract.
If there any questions or additional information needed to move forward with the sales agreement, please don’t hesitate to reach out to me.
I look forward to hearing from you concerning our partnership agreement. Thank you for your time and consideration.
Best regards,
Jameson Harrison
Continuation email sample for a Marketing campaign Follow-up
Following up on the XYZ company’s marketing campaign
Dear Ms. Smith,
I hope this email finds you well. I am contacting you to follow up on the progress of the marketing campaign we discussed last week.
We are eagerly waiting to hear your feedback on the latest milestone achieved. Our team has been hard at work in ensuring the completion of this project from the outset.
We understand how busy work may be, and so, we would like to set up a meeting at your earliest convenience to discuss the next steps. We hope to hear from you shortly and look forward to the opportunity to work with you on this project
Best regards,
George Miller
Continuation Email Sample for a Service Request Follow-Up
Following up on the Support Request for the XYZ Service
Dear Mr. Williams,
I hope all is going well. I am writing this email to follow up on the support request lodged for XYZ service on the 20th of November 2021.
We have received your request and are working hard to fix the issue as quickly as possible. However, we still require a little bit more time to complete our investigation on the issue.
We are actively following up on your request and hope to get back to you as soon as possible with a solution to the problem. Thank you for your patience as we continue to work to resolve the issue.
We will keep you updated with more information concerning the resolution of the support request.
Best regards,
Emma Johnson
Continuation Email Sample for a Request for Information
Following up on the Request for Information regarding the XYZ product
Dear Mr. Brown,
Thank you for your request sent on 10th November 2021 to receive more information regarding our product offerings.
Our team has carefully reviewed your request and has to send over a complete information pack for our products. Please find attached to this email the requested information about our product offerings.
If there is any additional information needed or if you have any inquiries about the products listed, kindly reach out to us for more clarification. We are available to provide additional insights as required.
Thank you for your interest in our products.
Best regards,
Marcus Kure
Continuation Email Sample in regards to a Loan
Following up on my Loan Application for the XYZ Program
Dear Mr. Johnson,
I hope this email finds you well. I am writing this email to follow up on the loan application I submitted on 12th November 2021 for the XYZ loan program.
I am excited about the prospect of working with XYZ’s excellent team and services, and I look forward to a positive response to my loan application. If there is any additional information you require, kindly let me know so that I can provide them in a timely manner.
Thank you for considering my application and your continued interest in our partnership, and I look forward to hearing from you very soon.
Best regards,
Josephine Snow
Tips for Writing a Compelling Continuation Email
Continuation emails are an essential part of the sales process if you want to follow up with potential clients and close deals. However, crafting an effective continuation email requires skill and attention to detail. Here are some tips that can help you write a compelling continuation email.
The first tip is to make your subject line compelling. Your email subject line should capture the recipient’s attention and make them want to open your email. Use a personalized approach and mention something specific to their business or situation. Avoid generic subject lines that may not entice the recipient to open your email.
Secondly, use the recipient’s name in the email. Personalization is critical when writing a continuation email. It helps the recipient feel valued and not like they received a generic email from a company. Use their name several times throughout the email to show that you know who they are and understand their situation.
Thirdly, provide value in your email. Your continuation email should be more than just a request for an update or sales pitch. It should offer something of value to the recipient, such as a helpful resource or information. This will increase the chances of getting a response and build trust with the potential client.
Fourthly, keep your email short and to the point. Nobody has the time to read long emails, and you don’t want to bore the recipient with unnecessary details. Get straight to the point and keep your email concise and easy to read.
Fifthly, include a clear call to action. Your continuation email should have a clear call-to-action that encourages the recipient to take action, whether it’s to schedule a call or to purchase a product. Make the CTA stand out by highlighting it in bold or using a different color.
Finally, end your email with a warm closing. A friendly closing can help create a good impression and set the tone for future interactions. Use a warm and professional tone to end your email, thanking the recipient for their time and consideration.
By following these tips, you can write compelling continuation emails that engage potential clients and move them closer to closing a deal.
FAQs about Continuation Email Sample
What is a continuation email sample?
A continuation email sample is a follow-up email that you can send after your initial email in order to continue the conversation. This is usually done when you have not received a response to your first email.
When should I send a continuation email?
You should send a continuation email after waiting for a reasonable amount of time after your first email. This can be anywhere from a few days to a week or more depending on the urgency of the message.
What should I include in a continuation email?
In a continuation email, you should start by reminding the recipient about your initial email and why it is important. You can then follow up with any new information or questions that may have come up since your first email.
What tone should I use in a continuation email?
You should adopt a polite and professional tone in your continuation email. Make sure to express your gratitude for their time and consideration, and avoid sounding too pushy or demanding.
Can I send a continuation email even if I have received a response to my initial email?
Yes, you can send a continuation email even if you have received a response to your initial email. This can be a good way to follow up on any outstanding questions or to provide additional information that may be helpful.
How many continuation emails can I send?
You should try to limit the number of continuation emails you send to avoid appearing too pushy or needy. One or two follow-up emails is usually sufficient, but if you feel it is necessary to continue the conversation, you can send more as long as you are respectful of the recipient’s time.
Is it okay to ask for a response in a continuation email?
Yes, it is okay to ask for a response in a continuation email. However, you should do so in a polite and professional manner, and avoid sounding too demanding or impatient. It may also be helpful to reiterate why the response is important and what the next steps will be after their response.
Thanks for Reading and Hope to Hear from You Soon!
That’s the end of our continuation email sample. We hope you found it helpful and that you can use some of the tips in your own emails. Remember, the key to a successful email exchange is to keep the conversation going and to be clear and concise in your messages. If you have any questions or comments, please feel free to reach out to us. And don’t forget to check back soon for more helpful articles and tips on all things communication. Thanks again, and happy emailing!