Have you ever received a letter with an enclosed document that left you scratching your head? Maybe it was a poorly written letter or a confusing document, but either way, it left you feeling frustrated and unsure of what to do next. Well, fear not my friends because help is here! In this article, I’m going to show you how to create a letter with an enclosed document that will not only captivate your reader’s attention but also leave them wanting to take action. And the best part? You’ll find examples that you can easily edit to suit your own needs. So let’s get started!
The Best Structure for Document Enclosed with a Letter
When it comes to business communication, a well-structured letter with a document enclosed is crucial to convey professionalism and clarity. Whether it’s a contract, an invoice, or any other type of document, it is essential to follow a specific structure to ensure that the recipient understands the message and the purpose of the attached document. Here are the best practices for a document enclosed with a letter.
Firstly, start with a clear and concise introduction. State the purpose of the letter and what the enclosed document relates to. This sets the tone for the rest of the letter and helps the recipient to understand what they are reading.
Secondly, ensure that the enclosed document is relevant and necessary. Avoid including unnecessary information, as this can be confusing and may distract the recipient from the main message. Make sure that all the information included is accurate, relevant, and up-to-date.
Thirdly, use headings and subheadings to break up the letter and make it easier to read. Use bold, underlining, and different font sizes to highlight the most important information, such as deadlines and actions required.
Fourthly, ensure that the letter and enclosed document are formatted consistently. Use the same font, color scheme, and formatting for both the letter and document to ensure a professional look and feel.
Lastly, close the letter with a clear call to action, such as a request for a response or confirmation. This helps to ensure that the recipient understands what is expected of them.
In conclusion, a well-structured letter with a relevant and necessary document enclosed can help to convey professionalism and clarity. By following these best practices for formatting and organization, you can ensure that your communication is clear, concise, and effective.
7 Samples of Document Enclosed with a Letter
Letter of Recommendation for College Admission
Dear Admissions Committee,
I am writing to highly recommend Jane Smith for admission to your esteemed institution. Jane is an exceptional student who possesses all the necessary qualities and attributes to succeed in the rigorous academic program at your college. She has consistently displayed a strong work ethic, commitment, and passion for learning, which are critical to achieving success in college and beyond. Furthermore, Jane has an impressive record of academic and extracurricular accomplishments that demonstrate her ability to balance multiple responsibilities.
Enclosed, you will find Jane’s transcripts, test scores, and other relevant documents that support her outstanding academic achievements. I am confident that Jane would thrive in your institution and make valuable contributions to the college community.
Thank you for considering Jane’s application. Please do not hesitate to contact me if you require any further information or clarification.
Sincerely,
John Doe
Letter of Recommendation for Employment
Dear Hiring Manager,
I am pleased to write this letter of recommendation for Sarah Johnson, whom I have had the pleasure of working with for the past five years. Sarah has been an invaluable member of our team, and her work ethic, dedication, and professionalism have been instrumental in the success of our organization.
Enclosed, you will find a copy of Sarah’s resume, which provides a comprehensive overview of her work experience, skills, and qualifications. I can attest to Sarah’s exceptional interpersonal skills, her attention to detail, and her ability to work collaboratively as part of a team. She consistently demonstrates a positive attitude, initiative, and a willingness to go above and beyond to ensure that projects are completed to the highest standard.
I highly recommend Sarah for any employment opportunities that may arise in your organization. She would be an asset to any team and an excellent addition to your company.
Thank you for considering Sarah’s application. Please do not hesitate to contact me if you require any further information or clarification.
Sincerely,
Jane Doe
Letter of Recommendation for Graduate School Application
Dear Graduate School Admissions Committee,
I am writing this letter to express my enthusiastic support for Joe Adams’ application to your graduate program. I have known Joe for three years as a student and research assistant in my laboratory, and I can attest to his incredible potential as a researcher and scholar.
Enclosed, you will find Joe’s academic transcripts, and research papers that provide evidence of his superior writing skills, exceptional intelligence, and diligence as a researcher. Joe demonstrates a true passion for science and a deep commitment to research excellence. Additionally, Joe has excellent interpersonal skills making him an ideal member of any research team. Furthermore, his creativity, resourcefulness, and persistence make him a valuable asset to any project.
I strongly recommend Joe for admission to your graduate program, where I am certain he would thrive as a student and researcher. If you need any clarification or further documentation of Joe’s achievements, do not hesitate to contact me.
Sincerely,
John Smith
Letter of Recommendation for Scholarship
Dear Scholarship Committee,
I am writing this letter to strongly endorse Maria Rodriguez’s scholarship application. I have had the pleasure of being Maria’s teacher for two years, and can attest to her exceptional academic ability, hard work, and leadership qualities.
Enclosed, you will find Maria’s transcripts, awards, and extracurricular activities, which demonstrate her dedication to academic excellence. Maria has consistently been among the top students in her class and has shown exceptional leadership in various school organizations. She has also shown a demonstrated commitment to service helping in local charities and organizations that help communities.
Maria is an exceptional student who has demonstrated exceptional academic ability and leadership potential. I strongly recommend her for the scholarship for which she has applied and feel confident that she will use it wisely, and become a worthy representative and role model for your institution and society at large.
Thank you for your consideration of this outstanding student.
Sincerely,
Dr. Robert Brown
Letter of Recommendation for Volunteer Work
Dear Volunteer Coordinator,
I am pleased to provide this letter of recommendation for Jennifer Lee whom I have had the pleasure of working with at the local community center. Jennifer has been an active volunteer at the center for two years and has provided invaluable support to various programs and events.
Enclosed are copies of Jennifer’s volunteer evaluations from the center, which consistently highlight her exceptional interpersonal skills, her dedication, and her compassionate nature. Jennifer approaches all tasks with enthusiasm and brings a positive, can-do attitude to the team. She has exceptional organizational skills, works reliably, and ensures that tasks are completed to the highest possible standard.
I highly recommend Jennifer for any volunteer opportunities that arise. She is an asset to any organization in which she participates. Please do not hesitate to contact me if you require any further information or clarification.
Sincerely,
Jane Doe
Letter of Recommendation for Professional School Application
Dear Professional School Admissions Committee,
I am writing to strongly recommend James Johnson for admission to your professional school. I have known James for the past two years as his supervisor and colleague in the healthcare industry. He is a highly motivated and outstanding individual with exceptional skills and abilities.
Enclosed, you will find James’ resume and transcripts, which reflect his commitment to pursue a healthcare career, his academic proficiency, and his leadership potential. James has demonstrated excellent analytical skills, excellent interpersonal skills, and a strong aptitude for critical thinking. Additionally, his diligence in completing tasks is remarkable, and he constantly seeks to improve himself.
I am confident that James would excel in your professional school. He is exceptionally focused and committed to his goals. He has always demonstrated the right attitude, values and integrity that are essential to becoming a healthcare professional. Please do not hesitate to contact me if you need any further information or clarification.
Sincerely,
Dr. Jane Smith
Letter of Recommendation for Immigration Application
Dear Immigration Officer,
I am writing this letter in support of the immigration application submitted by Mrs. Feyintoluwa Gbadebo. I have known Feyintoluwa for four years through my work as her academic adviser, and I can attest to her outstanding moral character, and her contributions as a member of our community.
Enclosed, you will find a copy of Mrs. Gbadebo’s academic transcript, extracurricular activities, and other relevant documents that demonstrate her excellent academic achievements and her significant contributions to her community. Feyintoluwa is a remarkable person who has shown exceptional resilience in overcoming various challenges that she has faced.
Feyintoluwa is of exceptional moral character and has always demonstrated a commitment to service, kindness, compassion, and integrity, which are the hallmark of a productive and successful member of society. I highly recommend her for admission to your country. She will make a great contribution to the cultural, social, and intellectual capital of the community she joins.
Please do not hesitate to contact me if you require any further information or clarification.
Sincerely,
Prof. John Doe
Tips for Document Enclosed with a Letter
When sending a letter that includes additional documents, it’s important to take a few extra steps to ensure that the recipient receives those documents safely and efficiently. Here are a few tips to keep in mind:
- Include a clear cover letter: Before you get to the enclosed documents, make sure you have a cover letter that explains what the recipient is receiving and why. This will give them context for the enclosed documents and help them understand their significance. It also helps to make sure that the enclosed documents don’t get separated from the letter.
- Use an appropriate envelope: For most letter-sized documents, a standard envelope will do. However, if you’re sending something larger or more fragile, consider using a padded envelope to give it extra protection. Make sure the envelope is clearly labeled with the recipient’s address and your return address.
- Secure the documents: You don’t want the enclosed documents to fall out or get damaged in transit. Make sure they are securely attached to the cover letter or somehow contained within the envelope. You could use paper clips, staples, or even a folder or binder to keep everything together.
- Mark the envelope: To draw attention to the fact that the envelope contains an important document, you may want to mark it with a label or sticker that says “Documents Enclosed” or something similar. This can help ensure that the recipient opens the envelope carefully and doesn’t accidentally throw away anything important.
- Consider using certified mail: If the enclosed documents are extremely important or sensitive, you may want to send them via certified mail. This provides an extra level of security and ensures that you can track the package until it reaches its destination.
By following these tips, you can help make sure that your enclosed documents arrive safely and effectively. With a little extra attention to detail, you can make sure that your message is received loud and clear.
FAQs about documents enclosed with a letter
What does “document enclosed” mean?
It means that there is a document included with the letter. The document may be important and needs to be read together with the letter.
Do I need to read the enclosed document with the letter?
Yes, you should read the enclosed document with the letter as it may contain important information that is related to the letter.
What type of document could be enclosed with a letter?
It could be anything from an invoice, a contract, a proposal, a certificate, a report, or any other relevant document that serves a purpose of the letter.
What if I do not find any document enclosed with my letter?
If you were expecting a document to be enclosed with the letter, but it is not there, you can contact the sender to verify if it was intentionally left out or if it got lost somewhere in transit.
Is there a specific way I should handle an enclosed document?
Yes, you should handle the enclosed document with care and put it in a safe place. Do not damage or lose the document and make sure it is kept confidential if it contains sensitive information.
Could the document enclosed with the letter be an original or a copy?
It depends on the type of document. It could be either an original or a copy. If it is an original, make sure to keep it safe and return it promptly if needed. If it is a copy, check if it requires any sort of action like signing or approving.
What should I do after reading the enclosed document?
After reading the enclosed document, take any necessary actions or make any relevant decisions as per the instructions in the letter or the enclosed document. If you have any doubts or questions, contact the sender for clarification.
That’s a wrap!
Well, folks, we’ve come to the end of our discussion about documents enclosed with a letter. I hope you’ve gained a new perspective on the importance of these little notes and their role in communication. Remember, whether you’re sending a personal letter or a business document, it’s always a good idea to include an enclosure to keep things organized and ensure that your message is clear. Thanks for joining me today, and be sure to stop by again soon for more everyday tips and tricks!