Are you about to resign from your job but don’t know how to draft a formal resignation email? Well, you are in luck today as I’ll be discussing everything you need to know about writing a professional email body for a resignation letter.
It’s essential to maintain a good relationship with your current employer, even after resigning. A well-crafted resignation email can help you achieve this. Therefore, it’s crucial to devote required time and attention to write a well-phrased and respectful email while resigning.
Additionally, for your convenience, you can find some examples of resignation emails below that you can edit as needed. Let’s dive right in and learn how to write a perfect resignation email body!
Dear [Manager],
I regret to inform you that I am resigning from my position at [Company Name]. I have decided to take my career in a different direction, and it is important that I now focus on pursuing new opportunities that align better with my goals.
My experience working with you and the team has been nothing short of excellent. I have enjoyed the challenges and support offered to me at [Company name], and I’m grateful for the valuable skills and knowledge I have gained.
I will do everything I can to ensure a smooth and efficient transition and will work with you to ensure that all my current responsibilities are completed before my last day at the company.
Thank you for the incredible work environment and unforgettable experience over the years. I value and appreciate everything that I have learned here, and I will miss working with the team.
Sincerely,
[Your Name]
Crafting a Resignation Letter: The Best Structure for Email Body
Resigning from a job may seem daunting, but crafting a resignation letter can be made easier if you follow a specific structure. Not only will this help you organize your thoughts but it will also make sure you convey your message properly. Below is a guide to help you in drafting a resignation letter with the best structure for the email body.
Begin with a cordial opening that clearly states your intention to resign. This opening paragraph should contain salutations and proper greetings. In the first few sentences, express your appreciation for the opportunity that the company has given you and mention the position you currently hold.
Furthermore, you can add some acknowledgments of the people who helped you during your career in the company. This paragraph should be kept short and concise, as it’s only used to introduce your intentions.
Move on to the second paragraph of the email body. This is where you would have to provide the reason for your resignation. As a rule of thumb, it’s best to be honest yet professional in your explanation. It would be best if you conveyed the thought that this decision was difficult, and you have given it considerable thought.
You can also mention the experiences you had in the company and your reasons for leaving but avoid discussions of negative experiences, and instead, focus on the positive learning and knowledge gained. Remember, never speak negatively about your employer, colleagues, or work environment.
Next, write a paragraph on your transition out of the company. Give a timeline of your last day and a clear understanding of what work items still need to be completed before you leave. Make sure to show your willingness to assist with the transition, and offer to help in assigning tasks to your colleagues.
It’s also crucial to mention that in the remaining time before your final day, you’ll do your best to finish all your deliverables and accomplish your loose ends. This will show your professionalism and eagerness to leave the company on a good note.
Finally, end the email with a positive and sincere closing statement. Use this space to express gratitude and give out your best wishes to the people you’ve worked with in the company. You can reiterate a few points in your opening paragraph, but with more emphasis this time.
As a final step, make sure to proofread the email, and ensure everything is error-free, and none of the points you mentioned contradicts each other. The email should be kept short and straightforward, and the tone should remain humble and professional at all times.
Conclusion
Resignation letters should be written with proper structure and etiquette. They should be concise, to the point, and professional. Following the best structure for the email body and keeping in mind the purpose of the resignation letter will make your message clearer and give you the best chance of leaving your job on a positive note.
Resignation Letter Samples
Personal Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position at [company name], effective [date]. After much consideration, I have decided to take a break from work to attend to some personal matters that require my immediate attention.
I am grateful for the opportunities and experiences that I have gained from working with you and the team. I appreciate your support and guidance throughout my tenure, and I will always cherish the memories of working with such a great team. Please let me know what I can do to assist with a smooth transition.
Sincerely,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with deep regret that I must tender my resignation, effective [date], due to my ongoing health issues. As you know, I have been struggling with [medical condition] for some time, and it has become increasingly difficult for me to perform my duties effectively.
Please know that I have enjoyed working with you and the rest of the team at [company name]. I value the relationships that I have built during my tenure, and I will always be grateful for the support and encouragement that I have received. I will do everything in my power to ensure a smooth transition.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Career Advancement
Dear [Manager’s Name],
It is with mixed emotions that I tender my resignation from my position at [company name], effective [date]. I have been offered an exciting opportunity to advance my career and pursue my professional goals elsewhere. Though I am sad to leave behind the relationships and experiences that I have gained at [company name], this is a career move that I cannot ignore.
I am grateful for the mentorship, support, and friendships that I have gained from working with you and the team. I will always look back on my time at [company name] with fondness and appreciation. I will do everything within my power to ensure a seamless transition, and I am committed to tying up any loose ends before I leave.
Thank you for your understanding and support during this transition.
Sincerely,
[Your Name]
Familial Responsibilities
Dear [Manager’s Name],
It is with bittersweet emotion that I submit my resignation from my position at [company name], effective [date]. I have recently taken on some significant familial responsibilities, and I have found that I simply cannot perform at the level of quality and professionalism that I have come to expect from myself while fulfilling these obligations. It breaks my heart to have to step away from this role, but I know that it is the right decision.
I want to thank you for the opportunity to have worked with the team at [company name]. I have learned a great deal from you and the other members of the company, and I will always hold the experiences and relationships that I have gained dear to my heart. Please know that I will do everything in my power to ensure a smooth transition, and I remain open to any questions that you may have during this time.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Conflict With Management
Dear [Manager’s Name],
It is with deep regret that I submit my resignation from my position at [company name], effective [date]. After some deep reflection and discussion with my partner and advisors, I have come to the conclusion that it is in my best interest to move on to another opportunity. While I have greatly enjoyed working with my colleagues, my experience with management has been challenging, and I feel that I cannot continue to thrive in this environment.
Thank you for your understanding during this difficult time.
Sincerely,
[Your Name]
Job Dissatisfaction
Dear [Manager’s Name],
It is with mixed emotions that I announce my resignation from my position at [company name], effective [date]. While I have greatly enjoyed the relationships and experiences that I have gained during my tenure, I have been struggling with job dissatisfaction for some time, and I have come to the conclusion that a change is necessary for my well-being and growth.
I want to thank you for the support and guidance that you have provided throughout my time at [company name]. I have learned a great deal from my colleagues, and I am grateful for the experiences that I have gained. I remain committed to ensuring the smoothest possible transition, and I am open to any questions or concerns that you may have regarding my departure.
Thank you for your understanding and support.
Sincerely,
[Your Name]
School Pursuits
Dear [Manager’s Name],
It is with a heavy heart that I must announce my resignation from my position at [company name], effective [date]. I have recently been accepted into my dream program of study at [university name], and as much as I have enjoyed working with the team at [company name], I simply cannot pass up on this opportunity.
I want to thank you and the team for the warmth and kindness that you have shown me during my time here. The experiences and relationships that I have gained will stay with me for a lifetime, and I will always be grateful for the opportunity to have worked with such a talented and dedicated group. I am committed to ensuring a smooth transition, and I remain open to any questions or concerns that you may have regarding my departure.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Tips for Writing the Body of Your Resignation Email
Writing an email for your resignation can be challenging, especially when it comes to the email’s body. Here are some tips on how to write a resignation email that is professional, respectful, and effective:
- Stick to the point: Make sure your email body is brief and straightforward. State your intention to resign, the date of your last day, and express gratitude for the opportunities you gained while with the company. Avoid including unnecessary details or venting about any negative experiences you might have had at the company.
- Use a professional tone: Your email should reflect your professionalism and your respect for your colleagues, supervisors, and the company. Even if your resignation results from unfavorable circumstances, it’s important to maintain your professionalism throughout the process.
- Be specific but polite: Don’t beat around the bush when expressing your intention to resign. Be clear with your request in a way that reflects your gratitude. For instance, you can say something like, “I have enjoyed working with this team, but I have decided to pursue other opportunities outside of the company.”
- Offer to help with the transition: It’s a good idea to offer your assistance with the transition process. You can offer to make sure your work is taken care of, train a new employee, or help to finish any pending projects. This will show your willingness to help without putting unnecessary pressure on your colleagues.
- Show your gratitude: Take the time to express your appreciation for the opportunities that the company provided. Emphasize the lessons that you learned, skills you acquired, and how the experience significantly contributed to your growth.
- Closing: Conclude your email by thanking your manager and colleagues again for the time that you spent together. Offer your well-wishes for the company’s future and mention that you look forward to staying in touch.
Remember, your resignation email will be a critical point of communication between you and your employer. Writing a thoughtful, professional email with the correct tone and message will help you maintain good relationships and leave a positive last impression. The tips provided above can improve the quality of your resignation email while making the process as seamless as possible.
Email Body Resignation Letter FAQs
What should I include in the email body of my resignation letter?
In the email body of your resignation letter, you should state your reason for leaving, express gratitude for the opportunity of working with the company, provide your effective date of resignation, offer to help with the transition process, and express willingness to provide assistance if needed.
Should I mention my dissatisfaction with the company in the email body of my resignation letter?
No. It is not advisable to mention your dissatisfaction with the company in the email body of your resignation letter. Instead, focus on expressing gratitude for the opportunity of working with the company and providing assistance during the transition period.
Do I need to state my new job details in the email body of my resignation letter?
No. You should not state your new job details in the email body of your resignation letter. Keep the resignation email professional and courteous, and do not include any unfavourable or sensitive information.
Can I use bulleted points in the email body of my resignation letter?
While it is customary to write resignation letters in paragraph format, you can use bulleted points to emphasize your main points. However, ensure that the email is well-structured, focused, and easy to read.
What is the appropriate length of the email body of my resignation letter?
The email body of your resignation letter should be brief, concise, and straight to the point. Ideally, it should not exceed two or three paragraphs, depending on how much information you need to include.
Should I attach a copy of my resignation letter to the email body?
No. You do not need to attach a copy of your resignation letter to the email body. However, ensure that the email includes all the necessary information on the reasons for leaving, your effective date of resignation, and other essential details.
How should I address my email body in my resignation letter?
You should address your email body in your resignation letter by using a formal and professional tone. Use proper salutations, such as “Dear Manager” or “Dear HR,” and ensure that the email is well-structured, proofread, and free from grammatical errors.
Signing Off
Well folks, that’s all she wrote! We’ve come to the end of our article on crafting the perfect email body for your resignation letter. We hope that these tips and tricks have proved useful to you. Remember, quitting a job can be an emotional and stressful process, but with a little bit of careful planning and consideration, it can also be a positive and empowering experience. Good luck with your future endeavors, and as always, thanks for reading! Be sure to check back in with us soon for more career advice and insider tips.