Email Letter Sample for Job Application: Tips and Examples

Are you one of the countless job seekers who want to make a great first impression with a winning job application email? Look no further as we’ve got you covered! In this article, we’ll be sharing email letter samples for job application that you can customize and use as necessary.

Finding the right words to say in an email to a potential employer can be challenging, especially if you’re looking to stand out from hundreds of applicants. Fortunately, we’ve gathered examples of job application emails that can help you increase your chances of getting hired.

Whether you’re a fresh graduate or a seasoned professional, our email letter samples for job application are designed to take the guesswork out of writing an impressive email to your next potential employer. You can use our templates straight out of the box or edit them according to your unique situation and background.

So if you’re ready to take your job application to the next level, keep reading and feel free to take advantage of our email letter samples for job application as your ultimate guide.

The Best Structure for Your Job Application Email

When it comes to applying for a job via email, the structure of your email can make a big difference in whether or not you get noticed and ultimately, hired. To make the best impression with your email, follow these guidelines:

1. Begin with a clear subject line

The subject line is the first thing the recipient is going to see, so make sure it’s clear and attention-grabbing. Think of it as the headline for your email. Make it informative, concise, and relevant to the position you’re applying for. Avoid using “hello” or “job application” as they don’t add any value to your email.

2. Start with a polite salutation

After the subject line, start your email with a friendly and polite greeting. Begin with “Dear [Hiring Manager’s Name]” or “Hello [Hiring Manager’s Name]”. If you’re not sure who to address, go with “Dear Hiring Manager”.

3. Introduce yourself and state your purpose

Start your email with a short, two to three sentence introduction about yourself, including your name, the role you’re applying for, and where you found the job opening. This will give the hiring manager a clear idea of who you are and why you’re reaching out.

4. Write a compelling opening paragraph

The opening paragraph should be about two to three sentences long and serves as the hook for your email. Use this paragraph to grab the hiring manager’s attention and make them want to keep reading. Highlight your unique selling points and showcase the value you can bring to the company.

5. Highlight why you’re the perfect fit for the role

The next few paragraphs should elaborate on your experience and skills that make you a strong candidate for the job. This is your chance to showcase your qualifications and demonstrate how they align with what the company is seeking. Use relevant examples and tangible achievements to back up your claims.

6. End with a strong closing paragraph and call to action

Your closing paragraph should be a concise summary of why you’re the best fit for the job, combined with a call to action. Express your enthusiasm for the role and thank the hiring manager for considering your application. End with a clear call to action, such as “I look forward to hearing back from you soon” or “I’d love the opportunity to discuss this further with you.”

7. Include a professional signature

Finish your email with a professional signature that includes your name, phone number, and any relevant links, such as a LinkedIn profile or online portfolio. This makes it easy for the hiring manager to get in touch with you and learn more about your skills and experience.

In conclusion, following the above structure when sending a job application email is key to making a great first impression with a potential employer. Keep your email concise, compelling, and professional, and you’ll increase your chances of landing your dream role.

7 Samples of Job Application Email Letters for Different Reasons

Applying for a Junior Marketing Associate Position

Dear Hiring Manager,

I am excited to apply for the Junior Marketing Associate position advertised on your company’s website. My passion for marketing and my experience in customer service make me an ideal candidate for this role.

I have completed a Bachelor’s degree in Marketing and have gained practical experience through an internship. During my internship, I developed marketing campaigns and conducted market research. I also provided excellent customer service to clients, which helped me hone my communication and interpersonal skills. I am confident that I can leverage my skills and experience to make valuable contributions to your team.

Thank you for considering my application. I look forward to hearing from you soon.

Best regards,

[Your name]

Requesting an Interview for a Management Position

Dear Hiring Manager,

I hope this email finds you well. I was thrilled to come across the job opening for the Management position at your company. I would like to request an interview to discuss my qualifications and experiences further.

My ten years of experience in management has exposed me to the value of strategic leadership, employee development, and goal setting. I am also proud of my skills in communication, problem-solving, and team management. I believe I can apply these traits to support, manage, and inspire your workforce as a manager at your company.

Thank you for your time, and thank you for considering my application. I look forward to hearing from you soon about the next steps.


[Your name]

Reapplying for a Job Position

Dear Hiring Manager,

I am writing this email to reapply for the position of Customer Service Associate, which I saw has become available once again. I previously interviewed for the role and was impressed by the company and the team dynamics. I hope that my application is still under consideration.

I am confident that my previous experience in customer service and product knowledge makes me an ideal candidate for this role. I have managed customer queries, resolved complaints, and collaborated with other departments to satisfy customers’ needs. My excellent communication skills and attention to detail make me confident that I can serve your company’s customers well and thrive in this role.

Thank you for considering my application. I look forward to hearing back from you soon.

Best regards,

[Your name]

Applying for a Social Media Manager Position

Dear Hiring Manager,

I am writing to express my interest in the Social Media Manager position. I believe that my passion for social media, my strong communication skills, and my creative approach to content creation would allow me to make exceptional contributions to your team.

My experience in social media content creation, campaign management, and social media analytics makes me confident that I can handle the responsibilities of this role. I am not only proficient in creating and managing social media campaigns, but I also have experience dealing with analytics tools to determine campaigns’ success. I am confident that I can advance your social media team’s goals and improve the company’s online presence.

I hope to have the opportunity to discuss further the position’s requirements and my qualifications with you. Thank you for your consideration.


[Your name]

Expressing Interest in an Internship Role

Dear Internship Coordinator,

I am writing to express my strong interest in the internship role advertised on your website. As a recent Marketing graduate, I am eager to gain practical working experience to complement my theoretical knowledge and develop additional skills in the field.

During my academic journey, I learnt a wide range of subjects that led me to acquire knowledge of branding and advertising, content creation and strategies. I am also proficient in using Adobe applications like Illustrator and Photoshop. I am confident that I can leverage these skills and more to make valuable contributions to your marketing team.

I am thrilled at the opportunity to work with industry experts and learn from experienced marketing professionals. Please find my resume attached to this email and let me know if you require any further information from me. Thank you for considering my application.

Best regards,

[Your name]

Requesting a Job Referral

Dear [Referral’s Name],

I hope this email finds you well. I am interested in the [job title] position at [company name]. Based on my research, I see that you are connected to the company and may have information about the role and the company culture.

I am hoping you could be kind enough to provide me with your valuable insights and opinions about the role and possibly recommend me to the hiring manager. I believe I will be a great fit for the team and whose skills and experience coincide with the company’s needs.

Please find my attached resume. I appreciate your time and any effort you can provide in considering my application. Thank you in advance for your support.

Best regards,

[Your name]

Thanking an Employer for a Job Interview

Dear Hiring Manager,

I would like to express my appreciation for the opportunity to interview for the position of [Job Title] on [Date of Interview]. I am grateful for the time and consideration provided as well as the informative discussions and revelations throughout the interview process.

I left the interview with an even more robust excitement for the position and [company name] as a whole. The details I learned about the company’s values and goals resonated with me, and I am eager to join an organization that upholds those ideals.

Thank you again for considering my application. I look forward to hearing your feedback and the next stages in the recruitment process.

Best regards,

[Your name]

Research-Based Tips for Writing a Winning Job Application Email Letter

Applying for a job through email requires a well-crafted email letter that will immediately catch the recruiter’s attention. It should be concise, informative, and professional, giving the recruiter a snapshot of your qualifications and skill sets. In this article, we’ll explore research-based tips to help you write a winning job application email letter.

Keep it brief and to the point

Recruiters are busy people who regularly receive hundreds of job applications. Therefore, they prefer to receive email letters that are straight to the point. Your email letter should be not more than two paragraphs long, stating your purpose for contacting them and highlighting your qualifications, interest, and experience for the job. This will make it easier for the recruiter to get the information they need without spending too much time on your application.

Personalize your email

In your email letter, ensure that you address the recruiter by their name and mention specific details about the company. This will show the recruiter that you’ve taken the time to research about the company and the job in question, and you’re genuinely interested in working for them. It’s also essential to tailor your email letter to match the job requirements, highlighting your skills and experience that align with what the employer is looking for.

Be Professional

Your job application email letter is a formal communication, and you should treat it as such. Avoid using casual language or slang, and use appropriate greetings and sign-offs. Ensure that you proofread the email for grammar and spelling mistakes and use a professional email address that includes your name. It’s also essential to attach all relevant documents, such as your resume and cover letter, and label them appropriately.


It’s always essential to follow-up on your job application after a few days to ensure that the recruiter has received your email and has all the necessary documents. This will also show the recruiter that you’re proactive and interested in taking the next step in the hiring process. Always be courteous in your follow-up email and avoid coming across as pushy or arrogant.

In conclusion, writing a winning job application email letter requires careful planning, research, and attention to detail. By following the tips above, you’ll be able to create an email letter that will stand out from the rest and get you one step closer to landing your dream job.

Email Letter Sample for Job Application FAQs

What should I include in an email letter for a job application?

Your email letter should include a brief introduction, your relevant qualifications and experience, why you are interested in the position, and a call-to-action requesting an interview or further discussion. Be sure to also attach your resume and any other requested documents.

How should I address the recipient of my email?

If the job posting lists a specific person as the contact, address them by name (e.g. Dear Ms. Smith). If not, use a generic greeting such as “Dear Hiring Manager.”

How long should my email letter be?

Your email letter should be concise and to the point, ideally no longer than a few short paragraphs. Make sure to maintain a professional tone throughout.

Is it necessary to follow up after sending my email letter?

It can be a good idea to follow up with the employer after a week or so to inquire about the status of your application and express continued interest in the position. However, be sure not to be too pushy or aggressive.

Should I include my salary expectations in my email letter?

It is generally not recommended to include salary expectations in your initial email letter. Instead, wait until you have a better idea of the employer’s compensation range and discuss it during the interview process.

How can I make my email letter stand out from other applicants?

Make sure to tailor your email letter to the specific position and company, highlighting your relevant skills and experience. Use a personalized tone and show enthusiasm for the position and company. Also, be sure to proofread carefully for any spelling or grammatical errors.

What should I do if I don’t hear back from the employer?

If you don’t hear back from the employer after a reasonable amount of time, you can follow up with a polite email inquiring about the status of your application. However, it’s important not to be too aggressive or pushy.

Hope you found this email letter sample helpful for your job application!

I know how daunting it can be to write an email that may land you your dream job, but with a little guidance and inspiration, you can do it! Thanks for taking the time to read this article, and I hope you feel more confident in your job application process. If you haven’t found the perfect email letter sample yet, don’t worry – keep searching and writing until you find what works for you. Best of luck in your job search, and please visit again soon for more job-search tips and inspiration!