Email Sample Applying for a Job: Tips and Examples to Impress Your HR Manager

Are you currently on the hunt for a job? Applying for job positions can be a daunting task, but it doesn’t have to be. One important aspect of the job application process is crafting the perfect email to send to potential employers. Luckily, there are plenty of examples out there that you can use as a starting point and edit to fit your specific needs.

Crafting the perfect email can be the difference between getting a job interview or being overlooked. It’s crucial that your email catches the employer’s attention and showcases your qualifications. But where do you start? It can be challenging to know what to include, how to format the email, and what tone to use.

That’s where email samples come in handy. With a little bit of research, you can find examples that highlight what works best when it comes to job applications. From there, you can edit the email to fit your specific job application, making the process much less daunting.

In this article, we’ll dive into the world of job application emails and provide examples that you can use to craft the perfect email for your next job application. With these samples and a little bit of inspiration, you’ll be well on your way to landing the job of your dreams. So, let’s get started!

The Best Structure for Your Job Application Email

When it comes to applying for a job, sending an email is often the quickest and most convenient way to get your resume in front of prospective employers. However, sending an effective job application email requires more than simply attaching your resume and hitting the send button. To stand out from the crowd and increase your chances of landing an interview, your job application email needs to be well-structured and carefully crafted.

Here are the essential elements of a successful job application email:

1. Start with an Attention-Grabbing Subject Line

Your subject line is the first thing a recruiter or hiring manager will see, so it needs to be engaging and informative. It should also be specific to the job you’re applying for, so avoid generic subject lines like “Job Application” or “Resume Attached”. Instead, use the job title and your name, like “Marketing Manager Application – Jane Smith”.

2. Introduce Yourself and Make Your Case

In the body of your email, introduce yourself and explain why you’re a good fit for the job. This is where you highlight your relevant skills and experience, and explain how they align with the requirements of the job. Keep in mind that recruiters and hiring managers are busy, so keep your introductory paragraph brief and to the point.

3. Customize Your Message

Aim to make your email message personalized to the employer’s needs. Write to the hiring manager or recruiter about their company, their goals and values, that way your application does not look like a template. This personal touch will make it seem like you’re truly interested in the job and took extra time preparing your application.

4. Provide Relevant Details and Attach Your Resume

In the following paragraph, provide the additional context and details that the hiring manager may want to know, such as your years of experience, the field you specialize in, relevant certifications, any notable achievements, and why you’re interested in the job. Make sure you attach your resume and mention it in the email body so they don’t miss it.

5. Close with Enthusiasm and Professionalism

To wrap up your email, reiterate your enthusiasm for the job and thank the employer for considering your application. Conclude with a professional sign-off like “Best regards” or “Sincerely”. Lastly, don’t forget to provide your contact information, including your phone number and email address, so they can easily reach you.

By following these guidelines for structuring a job application email, you’ll increase your chances of making a good impression and landing the job. Keep things concise, personalized, and professional, and don’t forget to proofread before hitting send!

7 Email Samples Applying for a Job for Different Reasons

Sample 1: Applying for a Job after a Career Break

Dear Hiring Manager,

I am writing to apply for the Marketing Manager position advertised on your website. Despite taking a career break to pursue personal development, I am confident that I possess the necessary skills and experience to excel in this role.

As you will see in my attached resume, I have extensive experience in developing and executing successful marketing campaigns for a range of clients. I am a results-oriented individual who thrives in a fast-paced environment and enjoys collaborating with cross-functional teams. While my career break enabled me to develop new skills, I am eager to return to the marketing industry and make a meaningful contribution to your organization.

Thank you for considering my application. I look forward to hearing back from you.

Best regards,

John Smith

Sample 2: Applying for a Job in a Different Field

Dear Hiring Manager,

I am excited to apply for the Data Scientist position at your organization. Although my background is in finance, I have taken several courses and pursued independent learning to transition to data science, and I am confident that I possess the requisite skills to be an asset to your team.

In my previous role, I developed a strong foundation in financial modelling and quantitative analysis. I have also gained experience in data visualization, statistical analysis and programming languages such as Python and SQL. I strongly believe that the skills I have acquired through my previous work and independent learning, coupled with my passion for data science, make me an ideal candidate for the role at your organization.

Thank you for considering my application. I would be happy to provide further detail of my qualifications and experience at your convenience.


Jane Doe

Sample 3: Applying for a Job at a Start-up

Dear Hiring Manager,

I am delighted to apply for the Front-end Web Developer position at your start-up. Your innovative approach to solving problems and drive to change the status quo, combined with my extensive experience in creating intuitive web applications, make us a perfect match.

Through my past work experience, I have developed a deep understanding of coding languages such as HTML, JavaScript, and CSS, as well as website optimization and user interface design. In designing web applications, I possess a strong user-centric approach that ensures I focus on delivering a seamless user experience. I am intrigued by the prospect of implementing design solutions that are both inventive and practical to delight your users.

Thank you for taking the time to consider my application. I look forward to discussing my qualifications with you further.


Michael Smith

Sample 4: Applying for a Job after Graduation

Dear Hiring Manager,

I am thrilled to apply for the Software Engineer position that you recently advertised. After graduating from University, I have gained experience as an intern at a software development firm, where I worked on various software engineering projects.

I am excited about the position advertised because it requires a degree of familiarity with a number of the coding languages that were utilized during my training. I am confident in my ability to produce efficient code and collaborate with an interdisciplinary team. I am confident that I possess the skills and knowledge necessary to execute this position with success.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications and meet with you in person.

Best regards,

Grace Brown

Sample 5: Applying for a Job for a Promotion

Dear Hiring Manager,

I am excited to submit my application for the Assistant Manager position recently advertised within the company. I have worked diligently and productively in the role of Sales Associate over the past two years, and I am eager to undertake new responsibilities.

I believe that I possess the necessary skills and knowledge to excel in this position. I have demonstrated the ability to work well in teams and lead when necessary, as well as strong communication and organizational skills. In my previous position, I have shown a determination to do whatever it takes to get the job done and ensure the satisfaction of our customers.

Thank you for considering my application. I hope to have the opportunity to speak with you in-person to discuss my credentials and experience for this role further.


David White

Sample 6: Applying for a Job as a Remote Worker

Dear Hiring Manager,

I hope this mail finds you well. I am submitting my application for the Social Media Manager position that you recently advertised. I am highly interested in this job and recognize the possibility of remote work offered within the position.

I am excited about the position because I believe I would be an excellent fit for your company. I have vast experience managing and growing social media channels for small businesses, and my passion is also to support businesses in achieving their objectives. For the past four years, I have developed proven strategies to optimize user engagement, increase reach and ultimately generate conversions.

Thank you for taking the time to consider my application. I look forward to the opportunity to further discuss my skills and qualifications, and I anticipate hearing back from you.

Warm regards,

Gina James

Sample 7: Applying for a Job in Response to a Family/Friend Referral

Dear Hiring Manager,

I am writing to apply for the Project Manager position that your company recently advertised. I was introduced to your organization through a family friend and was impressed by the values and mission of the company, as well as the exciting challenges that the position entails.

As you will see in my attached resume, I have extensive experience in project management in the construction industry. I have an in-depth understanding of project life cycles, and the ability to manage resources effectively. As a manager, I possess strong leadership skills and communication skills and can motivate a team to achieve their best results.

I thank you for considering my application. My friend’s enthusiasm about your company, and my experience, make me confident that I would be a valuable addition to your team. I am available to initiate a discussion or interview at any time.


Adam Black

Tips for Writing an Effective Job Application Email

Writing an email to apply for a job can be tricky – you want to make a good impression and stand out from the other applicants. Here are some tips to keep in mind:

  • Subject Line: Keep it short and to the point, mentioning the job title and your name.
  • Greeting: Address the email to the person you are sending it to with their appropriate title. If you don’t know who to address it to, start with “Dear Hiring Manager” or “To Whom It May Concern”.
  • Introduction: Begin with a sentence that introduces yourself and states which position you are applying for.
  • Selling Yourself: Highlight your skills and qualifications that match the requirements in the job description, and explain why you would be a good fit for the position.
  • Resume and Cover Letter: Attach your resume and cover letter to the email, and make sure to mention that they are attached.
  • Closing: Thank the recipient for their time and consideration, and mention that you look forward to hearing from them soon.
  • Signature: Include your full name, contact information, and any relevant links (such as LinkedIn or online portfolio) in your email signature.

Remember to proofread your email carefully and double-check the spelling of the recipient’s name and the company’s name. A clean and professional email can make a big difference in getting noticed by the employer.

FAQs on Sample Email for Job Application

What should I include in the subject line of my job application email?

You can include important details such as the job position you’re applying for and your name. For example, “Application for Digital Marketing Assistant Position – John Doe”.

What is the proper way to address the recipient of my job application email?

If you know the name of the recipient, address them as “Dear Mr./Ms. [Last Name]”. If you’re not sure of their gender, you can use their full name without the gender-specific title or use “Dear Hiring Manager”.

What is the appropriate length of a job application email?

Keep it short and concise. Your email should be brief, no more than a few paragraphs long. State your purpose, provide an overview of your qualifications and attach your resume and cover letter.

Is it important to personalize my job application email?

Yes, personalizing your email shows that you have done research on the company, know the hiring manager’s name and that you’re genuinely interested in the position. Personalization can increase the chances of getting invited to an interview.

Should I include my full resume and cover letter in the application email?

No, it’s best to attach your resume and cover letter as separate documents in PDF or Word format. Make sure to include a brief note to remind the recipient that you have attached the documents.

What should I write in the body of my job application email?

State your purpose of writing, mention the job position you’re applying for, provide an overview of your qualifications and express your interest in the job. Don’t forget to thank the recipient for their time and consideration.

When should I follow up after sending my job application email?

Wait for a week or two before following up. If you don’t receive any response, send a brief follow-up email or make a phone call to inquire about the status of your application.

Wrapping up!

Alrighty then, you lovely reader! That’s all for now. I hope my email sample has been helpful in your job application process. Remember, always put your best foot forward and never give up on your dream job. Thanks for stopping by and reading until the end. Feel free to visit again later for more fun articles and useful tips. Wishing you the best of luck in your job hunt!