Are you struggling to compose the perfect email for a job application? Look no further! I’ve got you covered with some stellar email samples that can serve as your guide. Whether you’re a fresh graduate or an experienced job-seeker, these email templates will help you make the right impression and increase your chances of being called in for an interview.
With the increasing competition in the job market, a well-written email application can make a world of difference. So why not take advantage of these tried and tested samples and edit them to your advantage? It’s really that simple!
By following these email templates, you’ll have a better chance to stand out among competitors and showcase your skills confidently. These templates are also helpful for professional cover letters, invitations, and more.
Why wait any longer? Let’s dive right into these email samples and make the most of your job application today!
The Best Structure for an Email Sample for Job Application
When it comes to applying for a job via email, there are a few key elements that can make all the difference. By following a structure that is clear, concise, and easy to read, you can ensure that your email stands out and makes a great first impression on potential employers.
The first thing to consider when crafting your email is the subject line. This is the first thing the recipient will see, so it’s important to make it clear and attention-grabbing. Keep it short and to the point, using keywords that quickly communicate the purpose of your email. For example, “Marketing Coordinator Application” is much clearer than simply “Job Application”.
Next, start your email with a formal greeting, such as “Dear [Hiring Manager’s Name]”, followed by a brief introduction of yourself. This should include your name, the position you are applying for, and how you found out about the job opening. If someone referred you, be sure to mention their name and any connections you have with the company.
In the body of your email, use a clear and concise writing style to communicate your experience, qualifications, and why you are a good fit for the job. Remember to keep it focused on the company’s needs, rather than your own. Highlight your relevant skills and experiences, and give specific examples of how you have added value to similar roles in the past. Keep it brief, no more than a few paragraphs, and make sure to use proper grammar and spelling throughout.
At the end of your email, include a closing statement that thanks the recipient for considering your application and expresses your eagerness to speak with them further. Provide your contact information, including phone number and email, so they can easily reach out to you if they want to schedule an interview or follow up with more questions.
Finally, make sure to attach your resume and any other relevant documents, such as a cover letter or portfolio. Double-check that all attachments open correctly before hitting “send”.
By following this structure, you can create an email that effectively communicates your qualifications and experience, and catches the attention of potential employers. Good luck with your job search!
Job Application Email Samples
Applying for a Position at a Startup
Dear Hiring Manager,
I am writing to express my interest in the open position at your startup. As a recent graduate with a degree in Computer Science, I am excited about the opportunity to work in the fast-paced and innovative environment of a startup. I am impressed by your company’s mission and the impact it is making in the industry.
During my time at university, I gained experience in coding, programming, and building software applications. In my previous internship, I developed a web application to automate a manual data entry process, which saved over 50 hours of work per week. I am confident that my skills in software development and problem-solving would make me a valuable addition to your team.
Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your company.
Best regards,
[Your Name]
Requesting a Referral
Dear [Referrer’s Name],
I hope this message finds you well. I am currently seeking new job opportunities and was hoping to inquire about any job openings at your company. I was impressed by your professionalism and work ethic when we worked together at [Previous Company Name], and I believe my skills and experience would be a good fit for your company.
If there are any open positions that you think I would be a good candidate for, I would be grateful if you could refer me to the appropriate hiring manager. Your recommendation would be greatly appreciated, and I believe it would increase my chances of getting an interview.
Thank you for your help and support. I look forward to hearing from you soon.
Best regards,
[Your Name]
Follow-Up Email after Submitting Application
Dear Hiring Manager,
I hope this email finds you well. I recently submitted my application for the position of [Job Title] at your company, and I wanted to follow up on my application status. I am very excited about the opportunity to work for your company, and I would like to express my continued interest in the position.
As a [Your field of expertise] with [Number of years] years of experience, I believe I am a strong candidate for the position. In my previous role at [Previous Company Name], I was able to successfully [Achievement/Benefit]. I am confident that my skills and experience would be a valuable asset to your team.
Thank you for taking the time to review my application. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Requesting Information on Open Positions
Dear Hiring Manager,
I am writing to inquire about any open positions at your company. As a [Your field of expertise] with [Number of years] years of experience, I am interested in exploring new career opportunities and I believe your company may have the perfect job for me.
I reviewed your company’s website and I am impressed by the [Company’s strength/mission/product/service]. If there are any open positions that match my skills and expertise, I would appreciate it if you could provide me with more information on those roles. I have attached my resume and cover letter for your reference.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Thank You Email after Interview
Dear [Interviewer’s Name],
Thank you for taking the time to speak with me regarding the [Job Title] position at [Company Name]. I appreciate the opportunity to learn more about the position and to discuss how my skills and experience align with the requirements of the job.
I enjoyed our conversation and the chance to learn more about your company and its culture. I believe that the [Company’s strength/mission/product/service] aligns with my values and career goals, and I would be excited to contribute to the team.
Thank you again for your time and consideration. Please do not hesitate to reach out if you require any further information from me.
Best regards,
[Your Name]
Declining a Job Offer
Dear [Hiring Manager’s Name],
Thank you for offering me the opportunity to join [Company Name] as a [Job Title]. I appreciate the time and consideration you and your team have given me throughout the interview process, and I have gained valuable insights into your company and its culture.
After careful consideration, I have decided to decline the job offer. Although the position aligns with my professional goals and interests, I have received another job offer that better meets my current career objectives and work/life balance expectations. I wish you and your team all the success in the future.
Thank you again for your time and consideration.
Best regards,
[Your Name]
Requesting Feedback after Rejection
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Job Title] position at [Company Name]. Although I was not selected for the role, I value the feedback that can help me grow professionally and understand what I need to improve on for future job applications.
If it is not too much trouble, I was wondering if you had any feedback for me on my application and interview. I am open to constructive criticism and would appreciate your honest evaluation in order to identify areas where I can improve.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Best regards,
[Your Name]
How to Write the Perfect Email Sample for Job Application
When applying for a job, your email is often the first thing the hiring manager will see. It’s important to make a good impression and ensure that your email stands out from the rest. Here are some tips for writing the perfect email sample for job application:
- Use a professional email address and subject line. Avoid using personal email addresses or email addresses with inappropriate wording. Make your subject line clear and concise, including the job position and your name.
- Start with a proper greeting. Address the hiring manager by name if possible, and make sure to spell it correctly.
- Introduce yourself and state your interest in the position. Be sure to mention where you found the job posting and why you are interested in this specific position.
- Provide a brief summary of your qualifications and relevant experience. Highlight your skills that are relevant to the job position and mention any achievements that set you apart from other candidates.
- Show your enthusiasm for the position and the company. Explain why you want to work for this company in particular and how you can contribute to its success.
- Include your resume and any other relevant documents. Make sure the files are properly labeled and attached to the email.
- End with a polite closing statement and your contact information. Thank the hiring manager for their time and consideration, and provide your phone number and email address for further communication.
By following these tips, you can create a professional and persuasive email sample for job application that will impress the hiring manager and increase your chances of getting hired.
Frequently Asked Questions about Email Sample for Job Application
What should be the subject line of the email when applying for a job?
The subject line of the email should be concise and specific, mentioning the job title and your name. For example, “Application for Sales Manager: John Doe”.
What should be included in the body of the email?
The body of the email should introduce yourself, state the job you are applying for, highlight your qualifications and relevant experience, and express your enthusiasm for the position.
Is it necessary to attach a resume and cover letter to the email?
Yes, it is necessary to attach your resume and cover letter to the email. Make sure they are in PDF format and are properly named.
What is the appropriate tone to use in the email?
The email should have a professional and polite tone. Avoid using slang or casual language.
Should I follow up after sending the job application email?
Yes, it is recommended to follow up after sending the job application email. You may send a polite reminder email a week or two after sending the initial application.
What if I don’t hear back from the employer after sending the job application email?
If you don’t hear back from the employer after a week or two, you may send a polite follow-up email to inquire about the status of your application. However, avoid sending too many follow-up emails as it may come across as desperate.
Is it okay to send the same job application email to multiple employers?
It is not recommended to send the exact same job application email to multiple employers. Tailor each email specifically to the job and company you are applying for.
Keep the Conversation Going!
We hope this email sample for job application has been helpful to you. Remember, your first impression matters, and a strong job application email can set you up for success! Don’t forget to personalize it to the job you’re applying for and triple check for any errors. Thanks for reading and good luck on your job search! Come back soon for more job hunting tips and helpful resources.