As the job market continues to remain competitive, standing out from the crowd is becoming increasingly more important. And, while a well-crafted resume is a valuable tool in securing your dream job, it’s often the email or cover letter that makes the first impression on potential employers.
That’s why I want to share with you an email sample when applying for a job that can help you get noticed. This email template is designed to be flexible and can be easily tailored to suit your specific needs. Whether you’re looking for a change of career or ready to take on your next challenge, this email sample can help you land the job.
In this article, you’ll learn how to craft the perfect email when applying for a job using the AIDA model (Attention, Interest, Desire, Action). But, I won’t bore you with technical jargon or complicated terms. Instead, I’ll show you how to write an email that captures the attention of the hiring manager, piques their interest, creates a sense of desire, and ultimately prompts them to take action.
The best part is that you can find examples of emails to use as a guide and customize them to fit your unique situation. So, let’s get started and create an email that will help you reach your career goals.
Are you ready to stand out from the crowd and land that dream job? Keep reading.
The Ultimate Email Structure for Job Applications: A Step-by-Step Guide
Are you tired of sending out job applications and never hearing back? Do you find yourself wondering if you’re doing something wrong? The truth is, the way you structure your job application email can make all the difference. In this article, we’ll break down the ultimate email structure for job applications, so you can maximize your chances of getting hired.
Step 1: Address the Hiring Manager by Name
When you’re applying for a job, it’s important to address the hiring manager by name. This shows that you’ve done your research and you’re invested in the position. If you don’t know the hiring manager’s name, take some time to do some online research. Check out the company’s website or LinkedIn profile to see if you can find any clues. If you’re still not sure, you can address the email to “Dear Hiring Manager” or “Dear Sir/Madam.”
Step 2: Introduce Yourself and Your Purpose
The first paragraph of your job application email should introduce yourself and your purpose. Let the hiring manager know who you are and what position you’re applying for. Be clear and concise, and avoid any unnecessary information. Remember, the hiring manager is likely receiving hundreds of applications, so you want to make sure your email stands out.
Step 3: Highlight Your Relevant Experience and Skills
In the next paragraph, you should highlight your relevant experience and skills. This is your chance to show the hiring manager why you’re the best fit for the position. Be specific and include examples of how your experience and skills align with the job you’re applying for. But be careful not to repeat your resume – instead, use this space to expand on your qualifications and explain why you’re the perfect candidate.
Step 4: Demonstrate Your Passion for the Company
In the third paragraph, you should demonstrate your passion for the company. Do some research and learn about the company’s mission, values, and goals. Then, explain why these resonate with you and how you can contribute to the company’s success. This shows that you’re invested in the position and you’ve thought carefully about what you can bring to the table.
Step 5: Close with a Strong Call-to-Action
The final paragraph of your job application email should close with a strong call-to-action. Let the hiring manager know that you’re excited about the opportunity and you’re looking forward to discussing how you can contribute to the company. Provide your contact information and request a follow-up meeting or call. Remember, you want to leave the hiring manager with a positive impression and a clear next step.
Conclusion
By following these five steps, you can create an email that stands out from the rest and maximizes your chances of getting hired. Remember to be clear, concise, and enthusiastic. Let the hiring manager know why you’re the perfect fit and how you can contribute to the company’s success. And don’t forget to close with a strong call-to-action that leaves a positive impression and sets you up for success.
Sample Email Applying for a Job After College Graduation
Dear Hiring Manager,
I am writing to express my interest in the [Position Name] role at [Company Name]. As a recent college graduate, I believe I have the skills and passion to excel in this role. During my time at university, I completed internships in [Industry/Function] and developed valuable skills in [Skill 1] and [Skill 2]. Additionally, I was involved in [Extracurricular Activity], where I honed my [Soft Skill]. I am excited to bring these experiences and strengths to [Company Name] and contribute to its success.
One of the key reasons I am drawn to [Company Name] is its [Company Value/Initiative]. This aligns with my personal values, and I believe it is an important aspect of a successful and fulfilling career. I am also impressed by [Specific Project/Product/Initiative], and I would be honored to be a part of the team responsible for its success.
Thank you for considering my application. I would be delighted to discuss my qualifications further in an interview.
Best regards,
[Your Name]
Sample Email Applying for a Job in a Career Change
Dear Hiring Manager,
I am writing to express my interest in the [Position Name] role at [Company Name]. Although my background is in [Previous Industry/Function], I am excited to make a career change to [New Industry/Function]. I believe that my skills in [Skill 1] and [Skill 2], as well as my ability to [Soft Skill], are transferable and would make me a valuable addition to your team.
One reason I am interested in [Company Name] is its reputation for [Company Culture/Values]. As I am embarking on a new career, it is important to me to work for a company with a positive and supportive workplace culture. I am also excited about the opportunity to work on [Specific Project/Product/Initiative], which aligns with my personal interests and goals.
Thank you for considering my application. I would be happy to discuss my qualifications and career change further in an interview.
Sincerely,
[Your Name]
Sample Email Applying for a Job After Being Laid Off
Dear Hiring Manager,
I am writing to express my interest in the [Position Name] role at [Company Name]. Unfortunately, I was recently laid off from my previous job at [Company Name] due to [Reason for Layoff]. However, I am excited about the opportunity to continue my career in [Industry/Function] and I believe that my skills in [Skill 1] and [Skill 2], as well as my experience in [Previous Job Responsibility], make me a strong candidate for this position.
I have always admired [Company Name] for its reputation as a leader in [Industry/Function]. I am particularly interested in [Specific Project/Product/Initiative] and I believe that my skills and experience would enable me to contribute to its success. I am also drawn to [Company Value/Initiative] and I believe that my personal values align with those of the company.
Thank you for considering my application. I would be happy to discuss my qualifications and my experience with being laid off further in an interview.
Best regards,
[Your Name]
Sample Email Applying for a Job as a Recent Immigrant
Dear Hiring Manager,
I am writing to express my interest in the [Position Name] role at [Company Name]. As a recent immigrant to [Country], I am excited about the opportunity to establish my career in [Industry/Function] and contribute to [Company Name’s] success. I believe that my skills in [Skill 1] and [Skill 2], as well as my ability to [Soft Skill], make me a strong candidate for this position.
I was attracted to [Company Name] because of its reputation as a diverse and inclusive company. As a newcomer to [Country], it is important to me to work for a company that values and supports diversity. I am also drawn to [Company Value/Initiative] and I believe that my personal values align with those of the company.
Thank you for considering my application. I would be delighted to discuss my qualifications and my immigrant background further in an interview.
Sincerely,
[Your Name]
Sample Email Applying for a Job After Taking a Career Break
Dear Hiring Manager,
I am writing to express my interest in the [Position Name] role at [Company Name]. After taking a career break to [Reason for Break], I am excited to return to [Industry/Function] and believe that my skills in [Skill 1] and [Skill 2], as well as my experience in [Previous Job Responsibility], make me a strong candidate for this position.
I have been following [Company Name] for some time and I am impressed by its reputation as a leader in [Industry/Function]. I am drawn to [Company Value/Initiative] and I believe that my personal values align with those of the company. I am also excited about the opportunity to work on [Specific Project/Product/Initiative], which aligns with my personal interests and goals.
Thank you for considering my application. I would be happy to discuss my qualifications and my career break further in an interview.
Best regards,
[Your Name]
Sample Email Applying for a Job at a Company You Previously Worked for
Dear Hiring Manager,
I am writing to express my interest in the [Position Name] role at [Company Name]. I previously worked at [Company Name] in [Previous Position] and I am now interested in returning to the company in a new role. During my time at [Company Name], I gained valuable experience in [Previous Job Responsibility] and developed skills in [Skill 1] and [Skill 2]. I believe that my experience and skills make me a strong candidate for this position.
One of the reasons I am interested in returning to [Company Name] is its reputation as a leader in [Industry/Function]. I am particularly impressed by [Specific Project/Product/Initiative], and I would be honored to contribute to its success. I also value [Company Value/Initiative] and believe that my personal values align with those of the company.
Thank you for considering my application. I would be happy to discuss my qualifications and my previous employment with [Company Name] further in an interview.
Sincerely,
[Your Name]
Sample Email Applying for a Job at a Company You Have Always Admired
Dear Hiring Manager,
I am writing to express my interest in the [Position Name] role at [Company Name]. I have long admired [Company Name] for its reputation as a leader in [Industry/Function], and I am excited about the opportunity to join the company and contribute to its ongoing success. I believe that my skills in [Skill 1] and [Skill 2], as well as my ability to [Soft Skill], make me a strong candidate for this position.
I am particularly drawn to [Company Value/Initiative], which aligns with my personal values and goals. I am also interested in [Specific Project/Product/Initiative], which I believe would provide a challenging and rewarding opportunity for me to grow and develop my skills.
Thank you for considering my application. I would be delighted to discuss my qualifications further and my admiration for [Company Name] in an interview.
Best regards,
[Your Name]
Email Sample Tips for Job Applications
When applying for a job, email is usually the first point of contact with the potential employer. It is therefore crucial to make a good impression and to ensure you stand out amongst numerous other applicants. Below are some tips to help you craft an outstanding email sample for job applications:
- Be professional: Treat your email as a formal letter and ensure it is free of grammatical errors and typos. Use a professional tone throughout the email and avoid using slang or informal language. Begin with a formal greeting such as “Dear [Hiring Manager’s Name],”
- Subject Line: Your email subject line is the first thing the hiring manager will see. It is important to grab their attention by using a clear and concise subject line. Use keywords such as “Application for [Job Title]” to ensure your email stands out from the rest.
- Personalization: Address the hiring manager by name if possible to show that you have done your research and are familiar with the company and the position you are applying for. Tailor your email to the specific job role and highlight your relevant skills and experience.
- Highlight your achievements: Use the body of your email to elaborate on your skills and experience. Highlight your achievements and how they align with the requirements of the job. Use bullet points to make it easier for the hiring manager to read and digest your achievements.
- Call to Action: Conclude your email with a clear call to action. Mention that you are available for an interview and provide your contact details. Thank the hiring manager for their time and express your excitement at the prospect of joining the company.
- Attach your Resume and Cover Letter: Remember to attach your resume and cover letter to the email. Ensure that the file names are clear and that the documents are in a professional format such as PDF.
By following these tips when crafting an email sample for a job application, you increase your chances of standing out amongst numerous other applicants. A carefully crafted email shows that you are serious about the job and that you have put effort into your application. Approach your email as an opportunity to sell yourself to the hiring manager and you will be on your way to landing your dream job.
Email Sample FAQs when Applying for a Job
What should I include in the subject line of my email when applying for a job?
You should include your name and the position you’re applying for in the subject line of your email, such as “John Doe – Marketing Manager Application”
How should I address the recipient of my email?
You should address the recipient by their name or the job title, such as “Dear Hiring Manager” or “Dear Ms. Johnson”
What should I include in the body of my email?
You should include a brief introduction about yourself, your interest in the position, your qualifications and experience, and your availability for an interview
Should I attach my resume and cover letter to the email?
Yes, you should attach your resume and cover letter as separate PDF attachments to the email
How should I format my email?
Your email should be professional and well-formatted with a clear and concise message. Use a simple font and avoid using colored or bolded text
What should I do if I don’t hear back from the employer after sending my email?
You can send a follow-up email after a week or two to inquire about the status of your application. Be polite and professional in your email
Are there any common mistakes to avoid when sending an email application?
Avoid using inappropriate language or jokes, sending mass emails without customizing them, or having spelling and grammatical errors. Also, ensure that you have the correct recipient and email address
Stay in Touch and Good Luck!
Thanks for reading this email sample and I hope it helps you during your job search. Remember to personalize your own email based on the job you’re applying for, and customize it to highlight your own unique skills and experiences. And don’t forget to spell check! Good luck with your application and future interviews. Make sure to come back to our website for more information and tips on job searching and career development. Keep in touch and stay positive!