10 Email Writing Samples for Students: Improve Your Communication Skills

Greetings, students! Are you struggling with writing emails that are both professional and effective? Look no further – we’ve got you covered! In this article, you will find email writing samples that you can use as templates for your own emails. These samples have been carefully curated to showcase the best practices for email writing. Whether you are sending an email to your professor, potential employer, or colleague, these samples will help you communicate your message clearly, concisely, and professionally. You can easily edit these samples to fit your specific needs, making the process of composing emails a much smoother experience. So, let’s dive in and improve your email writing skills today!

Exploring the Best Structure for Email Writing Sample for Students using Tim Ferris Writing Style

Emails are one of the most commonly used forms of communication, particularly in the academic setting where students are often required to reach out to their professors or colleagues. A well-written email can effectively convey your message, while a poorly written one might leave you with either no response at all or an unsatisfactory one. Students, therefore, need to know the best structure for email writing to increase the probability of getting the response they desire.

Tim Ferris, a well-known author, and entrepreneur, is famous for his approach to simplifying complex concepts. Ferris’s approaches to writing revolve mostly around clarity and formatting. Below are some of the best structure for email writing samples for students, utilizing Tim Ferris writing style.

1. Subject line: A well-written subject line will convey what your email is about, this is the very first aspect of your email that the recipient will see. Make sure it is straightforward and concise.

2. Salutation/greeting: Address the recipient of the email appropriately. Use their name with a Mr. or Ms. (or, if you are closer to the recipient, you can use their first name). Avoid using greetings like “Hey,” “Hello” or “Good Day”. Instead, opt for more professional options like “Dear” followed by the recipient’s name.

3. Introduction: Start with a clear, concise introduction explaining who you are, why you are writing, and your purpose. The first sentence should grab the recipient’s attention. Keep this brief and to the point to establish a positive tone for the rest of the email.

4. Main body: In the main body of your email, keep your message clear, concise and structured well. Ensure that your tone is polite and professional, and always stick to the point. Organize your thoughts into small and easily understandable paragraphs. Use bullet points and lists to reduce text blocks and make the email easier to read and comprehend.

5. Conclusion: The last paragraph of the email should be dedicated to closing remarks and a call to action. Bid the recipient farewell, express your gratitude and interest in hearing back from them. Be specific about the kind of response you are expecting. If, for instance, you are making an inquiry, request a reply to the email by a particular date or time. Ensure your signature contains all the necessary information about you.

Overall, the best structure for email writing sample for students involves structure, a professional tone, and the use of concise, easy-to-read sentences. Tim Ferris’s approach encourages using formatting that would make the email visually appealing and increases the probability of attracting engagement. Students can take advantage of this approach to write clearer, and more professional emails.

Request for Recommendation Letter

Recommendation Letter for College Application

Dear Professor Smith,

I am writing to request a recommendation letter for my college application. I have greatly appreciated your passion for teaching and your ability to challenge my thinking over the past two years in your classes. Your contributions to my growth as a student are immeasurable, and I believe you would be an excellent writer of my recommendation letter.

I am applying to several prestigious universities, and my goal is to major in biology and further my studies in medical school. I would be grateful if you could highlight my academic prowess, leadership skills, and my ability to think critically. I have attached my academic achievements and a personal statement for your review at your convenience.

Thank you for your time and your commitment to my success. I look forward to hearing from you soon.


Jane Doe

Recommendation Letter for Job Application

Dear Mr. Brown,

I am writing to request a recommendation letter for my job application. I remember our time together when you hired me to work as a marketing intern, and I enjoyed the opportunity to work alongside you. Your leadership, guidance, and support have made a great impact on my career path, and I truly appreciate everything you have done for me.

I am now applying for a full-time position at a marketing agency, and it requires a recommendation letter as a part of my application materials. I would be grateful if you could highlight my results-driven and detail-oriented approach, strong analytical skills, and my ability to work in a team. I have attached my resume, cover letter, and other relevant materials for your review.

Thank you again for everything you have done for me, and I look forward to hearing from you.

Best regards,

John Smith

Recommendation Letter for Scholarship

Dear Mr. Rodriguez,

I am writing to request a recommendation letter from you for my scholarship application. I had the privilege of taking your economics course during my freshman year, and your enthusiasm and knowledge for the subject matter were impressive, leaving a lasting impact on my academic journey.

I am applying for a merit-based scholarship, which requires a recommendation letter as part of the application process that highlights my academic achievements, leadership potential, and community involvement. I would be glad if you could mention my exceptional academic standing, my demonstrated leadership skills, and how I contribute to my community through volunteer work. I have attached my academic transcripts and scholarship essay for your review.

Thank you for your time and support. I look forward to hearing from you soon.


Susan Williams

Request for a Transcript

Dear Registrar’s Office,

I am writing to request a transcript of my academic record that includes my courses, grades, and other academic-related information. I am applying for graduate school in the coming months, and I require an official transcript from my previous undergraduate institution. I would appreciate it if you could process my request for an official transcript as soon as possible.

If there are any details that you need from me to proceed with my request, please let me know. At your request, I have prepared a signed consent form authorizing the disclosure of my academic information.

Thank you for your time and your assistance.

Best regards,

Robert Lee

Request for an Extension

Dear Professor Brown,

I am writing to request an extension of the deadline for the term paper due in your class on December 10. Unfortunately, my father is undergoing a medical procedure that is taking longer than expected, and I have to travel home to be with my family during this challenging time.

I would be grateful if you could grant me an extension of ten days so that I can submit my term paper on December 20. I understand that my request may cause an inconvenience for you, but it would allow me to fulfill my academic responsibilities while attending to my family’s needs.

Thank you for your understanding and your consideration. Please let me know if there is any additional information I can provide.

Best regards,

Mary Johnson

Request for Course Drop

Dear Academic Advisor,

I am writing to request a course drop for my calculus class this semester. Unfortunately, I have been experiencing significant difficulties in juggling my personal, professional, and academic commitments, especially after the sudden death of my grandfather.

I have been studying hard, which has resulted in a decline in my performance in the calculus class. I have considered dropping the class to focus on my other courses and work responsibilities, and I would appreciate your guidance on the process, implications and the timeline for a course drop.

Thank you for your time and your support.


William Davis

Request for Academic Appeal

Dear Academic Dean,

I am writing to appeal for the academic decision made by the committee regarding my academic standing. I was informed that I would be dismissed from the university due to my failure to achieve the minimum academic requirements expected.

I know I have underperformed in the past, and I regret that, but it was due to personal circumstances. I have since received counseling and support for these issues. I have worked hard to do well on my last set of final exams, which exemplified a significant improvement from my previous semester. I have high hopes of continuing my academic studies with renewed focus in the coming academic semester.

I am hoping that you will grant me another chance to prove myself academically and would appreciate any guidance or suggestions concerning what next steps are necessary to take in the appeals process.

Thank you for your time and consideration.

Best regards,

Anthony Roberts

Email Writing Sample Tips for Students

Email writing is an important skill that all students must possess in today’s digital age. Emails are crucial for communicating with teachers, classmates, and employers. The following tips will help students write effective and professional emails:

  • Start with a clear subject line: Your subject line should be specific and relevant to the content of your email. This will help the recipient prioritize and respond to your email quickly.
  • Use proper salutations: Always address the recipient by their proper title, such as “Dear Mr. Smith” or “Hello Professor Johnson.” This shows respect and establishes a professional tone.
  • Be concise and to the point: Keep your email brief and avoid rambling. Clearly state the reason for your email and any important details or questions you may have.
  • Proofread your email: Before hitting send, make sure to read over your email for spelling and grammar errors. Sloppy mistakes can make you appear careless and unprofessional.
  • End with a polite closing: Close your email with a courteous phrase, such as “Thank you for your time” or “Best regards.” This reinforces your professional tone and shows gratitude for the recipient’s attention.

In addition, it is important to be mindful of your tone while writing an email. Avoid using slang or abbreviations, as this can come across as unprofessional. Use a friendly yet respectful tone, and avoid sounding demanding or entitled. Remember to always express gratitude and appreciation for the recipient’s time and attention.

Finally, it is important to respond quickly to any replies you may receive. Be timely in your responses, and make sure to follow up on any action items or requests made in your email. This demonstrates your professionalism and responsibility.

Email Writing Sample FAQs

What is the importance of proper email writing?

Proper email writing is vital because it helps express your ideas effectively and professionally. It ensures that you are conveying the right message in the appropriate tone, which is essential for building good communication skills.

What should I include in an email?

A proper email should include a greeting, the main body of text, and a closing statement. It is also essential to keep your email concise and relevant, avoiding any unnecessary jargon or irrelevant information.

What are some common mistakes that students make while writing emails?

Some common mistakes that students make while writing emails include not addressing the recipient correctly, using inappropriate language, not using proper email etiquette, and not proofreading the email for any errors or mistakes.

How do I begin an email?

Begin your email in a polite manner with a relevant greeting such as “Dear [recipient’s name], or “Hello [recipient’s name]”. You can also use “Hi” or “Good Morning/Afternoon”, depending on the time of day and the formality of the email.

What is email etiquette, and why is it essential?

Email etiquette refers to the set of guidelines and rulesone follows while composing an email. It is essential to maintain as it reflects professionalism, respect for the recipient, and your level of attention to detail.

How long should my email be?

A well-written email should be brief and to the point. Typically, it should not exceed more than three to five short paragraphs. You want to ensure that you convey the intended message without losing the recipient’s interest.

Can I use contractions while writing an email?

While it is acceptable to use contractions in an email, it is better to avoid them if the email requires formal or business etiquette. However, if the email’s tone is casual or informal, using contractions to make it sound more conversational might work better.

Thanks for Stopping By!

I hope this email writing sample for students has helped you to better understand the fundamentals of email etiquette. Remember to always keep in mind the recipient when writing, use appropriate language, and keep it concise and clear. Make sure to visit us again for more tips and tricks on how to effectively communicate via email. Happy emailing!