Enclosed Herewith: Sample Email for Your Reference

Are you tired of spending countless hours crafting the perfect email, only to receive little to no response from your recipients? Look no further, because enclosed herewith is a sample email template that can take your email game to the next level. This template can serve as a starting point for your communication and can be edited as needed for your specific needs. With its clear and concise language, it will capture your recipient’s attention and prompt them to take action. From sales pitches to follow-up emails, this template is designed to make your email communication efficient and effective. So, why waste any more time struggling with emails when you can use the enclosed sample email to simplify your correspondence, increase your response rates, and achieve your communication goals? Try it out today and see the difference it can make for you!

The Ideal Email Structure for Maximum Effectiveness

If you’re like most people, you spend a significant portion of your workday reading and writing emails. As such, it’s essential to structure your emails in a way that maximizes their effectiveness and increases the likelihood of achieving your desired outcome. In this guide, we’ll explore the best structure for enclosed sample emails and how you can utilize it to increase your email productivity.

1. Subject Line: Your subject line is the first thing your recipient sees, so it’s crucial to make it clear and concise. It should give a general idea of what the email is about and encourage the recipient to open it. Avoid using vague or misleading subject lines, and always try to keep it within 5 to 7 words.

2. Salutation: Whether you’re writing to a colleague, client, or a potential employer, always begin your email with a personalized salutation. Addressing the recipient by their name can make a significant impact and show that you are invested in the relationship. If you’re unsure of the recipient’s gender or name, use neutral language such as “Dear Sir/Madam” or “To whom it may concern.”

3. Opening: In the opening of your email, you should briefly introduce yourself and state the reason for your email. Be clear and concise, and avoid lengthy introductions or digressions. Your opening should set the tone for the rest of your email and make your intentions clear.

4. Body: The body of your email should contain all the relevant information you need to convey. Be sure to use short and straightforward paragraphs, bullet points, and bolded text to make your email easy to read and understand. You should also aim to personalize your email and make it relevant to the recipient’s needs or interests. Try to keep your email focused on one topic or request, and avoid adding unrelated information.

5. Closing: Your closing should restate your request or offer a call to action, and thank the recipient for their time. Always be polite and courteous, and avoid any tone that may come across as demanding or aggressive. Be sure to include your contact information such as your email, phone number, and social media handles where necessary, so the recipient can quickly get back to you if needed.

6. Signature: Your signature should include your name, title, and any relevant links or information such as your website or company bio. This information can help establish your credibility and provide the recipient with additional resources to learn more about you or your company.

In conclusion, by structure your emails in this way, you can increase your email productivity, ensure your message is clear and concise, and achieve the desired outcome. So, take the time to craft the perfect email structure and watch your email game reach a new level of effectiveness.

7 Enclosed Herewith Sample Emails for Different Reasons

Sample Email for Recommendation Letter Request

Dear [Recipient’s Name],

I hope you are doing well. I am writing this email to request a recommendation letter for my job application for [Job Title] at [Company Name]. I have enclosed my resume and cover letter for your reference.

I have worked with you for [number of years] and during this time, I have learned a lot from you and your team. Your guidance and support have helped me to grow professionally. Your recommendation letter would provide a great value to my job application and I would be grateful for any positive remarks or insights that you can provide.

Thank you for your time and consideration. Please let me know if you require any additional information. I have also attached the information sheet for your reference.

Best regards,

[Your Name]

Sample Email for Cover Letter and Resume Submission

Dear [Recipient’s Name],

I am writing to apply for the position of [Job Title] at [Company Name] which I found advertised on [Job Board/Website] and have attached my cover letter and resume for your consideration.

I am confident that my skills and experience would make a valuable contribution to your team. I have worked in [Industry/Field] for [number of years], honing my skills in [Skill 1], [Skill 2] and [Skill 3]. I am excited about the opportunity to join [Company Name] and become a part of your ambitious team.

Thank you for considering my application. Please let me know if you require any further information or materials. I look forward to hearing from you soon.


[Your Name]

Sample Email for Business Proposal Submission

Dear [Recipient’s Name],

Please find enclosed herewith a business proposal regarding [Proposal Title]. We have carefully researched the market and have outlined a comprehensive plan for the successful implementation of this project.

Our proposal includes a detailed project plan, timeline, budget, and risk analysis. We have identified the key stakeholders and have developed a strategy for engaging them effectively. Our team is highly experienced and has a proven track record of success in similar projects.

We believe that this project will be highly profitable and add significant value to your business. We are open to any questions or suggestions you may have and are willing to modify the proposal accordingly.

Thank you for considering our proposal. We look forward to the opportunity of discussing it with you further.


[Your Name]

Sample Email for Requested Information Submission

Dear [Recipient’s Name],

Thank you for your email and for considering my request for [Requested Information]. As requested, I have enclosed the information that you require.

If you have any further questions or require any additional information, please feel free to contact me. I am more than happy to help in any way that I can.

Again, thank you for your time and assistance.

Best regards,

[Your Name]

Sample Email for Approval Request Submission

Dear [Recipient’s Name],

I hope this email finds you well. As part of our ongoing [Project/Program/Process], we require your approval to proceed with [Task/Action]. The details of this request are enclosed herewith.

This task is critical to the success of the [Project/Program/Process]. We have carefully assessed the risks and have developed a comprehensive plan for the successful completion of this task. All necessary resources have been allocated and all safety measures have been taken into consideration.

We request your approval to proceed with this task at the earliest convenience. If you require any further information or clarification, please do not hesitate to contact me.

Thank you for your time and consideration in this matter.


[Your Name]

Sample Email for Meeting Request Submission

Dear [Recipient’s Name],

I am writing to request a meeting with you to discuss [Purpose of Meeting]. I believe that your insights and expertise would be invaluable to our discussions.

I have enclosed my availability for your perusal. Please let me know a date and time that would be convenient for you. I am more than happy to meet in person, conduct a video-conference or have a telephonic meeting.

Thank you for considering my request for a meeting. I look forward to hearing from you soon.

Warm regards,

[Your Name]

Sample Email for Invoice Submission

Dear [Recipient’s Name],

I hope this email finds you well. As per our agreement, I have enclosed the invoice for services rendered to [Client/Company Name] for the period of [Month/Year].

The invoice has been calculated based on the agreed-upon rates and discount (if any). Please let me know if you have any concerns or require any further information regarding this invoice. Looking forward to your payment at your earliest convenience.

Thank you for your business and have a great day!

Best regards,

[Your Name]

Tips for Writing an Effective Enclosed Email

If you are sending an enclosed email, chances are you are attaching a document or file to your message. Here are some tips to help ensure that your email gets the attention it deserves:

1. Be Clear and Concise

Make sure your subject line accurately reflects the content of your email. Keep your message brief and to the point, and clearly state what you are enclosing and why. Use bullet points or numbered lists, if possible, to make your email easier to read.

2. Use Professional Language

When writing an enclosed email, it’s important to use a professional tone. Avoid slang, jargon, or emoticons, and be careful not to use words that may be confusing or inapplicable to your reader. Maintain a respectful tone in your message, and always proofread before sending to avoid any typos or grammatical errors.

3. Be Mindful of File Sizes

If you are attaching a large file to your email, be considerate of your reader’s time and resources. Compression tools like WinZip or 7-Zip can help you reduce file size, or you may consider uploading the file to a cloud service like Dropbox or Google Drive and sending a link instead.

4. Include Contact Information

In case your reader has any questions or concerns, make sure to include your contact information in your email. Include your name, company, email address, and any relevant phone numbers or social media handles.

5. Follow Up

If you don’t receive a response from your reader after a few days, don’t be afraid to send a follow-up email. Be polite and professional, and restate the contents of your original email to jog their memory. Always be respectful of your reader’s time and be patient if they are busy.

Frequently Asked Questions about Enclosed Herewith Sample Email

What does “enclosed herewith” mean?

Enclosed herewith means that something has been attached or included with the email. It is usually used to refer to a document or file that is being sent along with the email.

Why is it important to use “enclosed herewith” instead of just saying “attached” or “included”?

Using “enclosed herewith” is more formal and professional than using other words to refer to attachments. It also makes it clear that the document or file is an important part of the email and needs to be reviewed by the recipient.

What should I do if I can’t find the attachment that is enclosed herewith?

If you are having trouble locating the attachment that has been enclosed, check if it is in a different folder or if it has been saved under a different name. If you still can’t find it, reach out to the sender and ask them to resend the attachment.

When should I use “enclosed herewith” in my emails?

You should use “enclosed herewith” when you are sending an attachment along with your email and want to be formal and clear about the presence of the attachment. It is especially important to use “enclosed herewith” when you are sending important or sensitive documents.

Can I use “enclosed herewith” in informal emails?

You can, but it may sound too formal and stuffy for informal emails. It is best to reserve “enclosed herewith” for professional emails and use simpler language for informal emails.

What is the proper way to use “enclosed herewith” in an email?

When using “enclosed herewith,” it is important to place the phrase at the beginning of the sentence, followed by a comma. For example: “Enclosed herewith is the report that you requested.”

Do I need to use “enclosed herewith” every time I send an email with an attachment?

No, “enclosed herewith” is not necessary every time you send an email with an attachment. However, it is recommended to use it in formal and professional emails to ensure clarity and professionalism.

Thanks for reading!

I hope this sample email serves as inspiration for your own business communications. Remember, always keep it professional and concise, but don’t forget to infuse your personality and style into your writing. Thank you for taking the time to read this article, and please visit again for more helpful tips and tricks for your business needs.