Enclosed Letter Sample: Formats, Tips, and Examples

Dear Readers,

Are you tired of spending countless hours crafting the perfect letter, only to find yourself second-guessing every word and phrase? Do you struggle to strike the right tone and convey your message effectively? You’re not alone.

Fortunately, there’s a solution – enclosed letter samples. These tried-and-true examples can provide inspiration, guidance, and even give you the perfect words to use in your own correspondence. By using a sample letter as a starting point, you can save time and reduce stress while still achieving your desired outcome.

In this article, you’ll find a variety of enclosed letter samples – from business letters to personal notes – that you can use as-is or edit to fit your specific needs. Each sample presents a different tone and style, allowing you to select the best fit for your particular situation.

Whether you’re a seasoned writer or someone who struggles to put pen to paper, enclosed letter samples can be an invaluable resource. So don’t waste another moment agonizing over your next letter – take a look at our samples and start composing your perfect message today.


[Your Name]

The Best Structure for an Enclosed Letter

When writing an enclosed letter, structure is key. A well-structured letter not only conveys professionalism but also ensures that your message is clearly and effectively communicated to the intended recipient. In this article, we will discuss the best structure for an enclosed letter that will help you deliver your message in the most efficient and impactful way possible.

The first thing you need to consider when structuring an enclosed letter is the purpose of your message. Are you writing to request information, seek clarification, or make a complaint? Once you have identified your purpose, you can structure your letter accordingly.

The opening of your letter should be a brief introduction that includes your reason for writing. If you are writing to request information, for example, you could start with an opening sentence like “I am writing to request information on…” This will immediately grab the reader’s attention and set the tone for the rest of the letter.

After your introduction, you should move onto the body of your letter. This is where you convey your message in detail. When writing the body, be concise and clear. Use bullet points or numbered lists to break up large chunks of text and make it easier to read. Avoid using complex words or industry jargon as this may confuse the reader.

When you have finished writing the body of your letter, it is time to move on to the closing. This is where you thank the reader for their time and consideration. If you are requesting information or a response, be sure to include a call to action at the end of your letter. This could be something like “I appreciate your prompt attention to this matter and look forward to receiving your response.”

Finally, be sure to include any enclosures or attachments you have promised in your letter. This could be a copy of a document, a brochure, or any other material that supports your message. Include a brief explanation of what is enclosed and where the reader can find it.

In summary, the best structure for an enclosed letter is to start with a compelling introduction, followed by a concise body that conveys your message clearly and effectively, and end with a closing that expresses gratitude and includes a call to action. Be sure to include any enclosures or attachments you have promised, and use simple language and formatting to make your letter easy to read and understand. With these tips, you can ensure that your enclosed letter is professional, impactful, and achieves its intended purpose.

7 Enclosed Letter Samples

Letter of Recommendation for Graduate School

Dear Admissions Committee,

It is my pleasure to provide a recommendation for Jane Doe’s application to your graduate program. Jane was a student in my mathematics course and demonstrated exceptional analytical and problem-solving skills. Her ability to work under pressure and collaborate with her peers is noteworthy. I am confident that Jane will make a significant contribution to your program and pursue a successful career in the field of mathematics.

Thank you for considering Jane’s application. Please do not hesitate to contact me with any questions.


Professor John Smith

Employment Verification Letter

Dear Hiring Manager,

This letter is to confirm that John Doe was employed at XYZ Corporation from January 2018 to December 2019. His job title was Sales Associate, and his responsibilities included client management, lead generation, and sales reporting. During his tenure, John consistently achieved his sales targets and received outstanding feedback from his colleagues and clients.

If you require any further information or clarification, please do not hesitate to contact me.


HR Manager, XYZ Corporation

Letter of Interest for a Job Position

Dear Hiring Manager,

I am writing to express my interest in the open position of Marketing Manager at ABC Company. With my extensive experience in marketing strategy, communication, and digital campaigns, I am confident that I would make a valuable addition to your team. My ability to work effectively under pressure, lead a team, and deliver exceptional results aligns well with the requirements of this position.

Thank you for considering my application. I look forward to discussing my experience and qualifications further. Please find my resume enclosed for your review.

Best regards,

John Smith

Letter of Complaint to a Service Provider

Dear Customer Service Manager,

I am writing to express my dissatisfaction with the service provided by your company. On several occasions, I have experienced delays, mistakes, and poor communication from your team, which has caused significant inconvenience and frustration. Despite my attempts to resolve these issues, they persist and have led me to seek alternate service providers.

I expect prompt action to correct these problems and prevent them from occurring in the future. If you require further information or clarification, please do not hesitate to contact me.


Jane Doe

Letter of Resignation from a Job

Dear Manager,

It is with regret that I submit my resignation from my position as Project Manager at XYZ Company. My last day of work will be in two weeks’ time, effective from [date].

This decision was not an easy one, but I have accepted an offer from another company that offers me new challenges and opportunities for growth. I am grateful for the support and opportunities that the company has provided me during my tenure, and I wish my colleagues and the organization all the best for the future.

Thank you for your understanding.


John Smith

Letter of Appreciation to a Colleague

Dear [Name],

I would like to express my appreciation for your hard work and dedication during the [project name] project. Your leadership, attention to detail, and positive attitude were instrumental in making the project a success. I particularly appreciate the time and effort you invested in mentoring and guiding our team members, which has contributed to their professional growth and development.

Thank you for your contribution to the project and our team. I look forward to collaborating with you again in the future.

Best regards,

[Your Name]

Letter of Condolence to a Bereaved Family

Dear [Family Name],

I was deeply saddened to hear of your loss and wanted to extend my sincere condolences to you and your family. [Deceased Name] was a kind, generous, and well-respected person in our community, and their passing is a great loss to us all.

Please know that you are in my thoughts and prayers during this difficult time. If there is anything I can do to support you or your family, please do not hesitate to contact me.

With heartfelt sympathy,

[Your Name]

Tips for Writing an Enclosed Letter

When sending important documents or materials along with a letter, it is crucial to ensure that everything is done correctly. Here are some tips to keep in mind when writing an enclosed letter:

  • Be specific and clear: Start your letter by clearly stating what you are enclosing. Specify the type of document or material, as well as the number of items enclosed. This will reduce the chances of any misunderstandings or confusion.
  • Use appropriate language: Your language should be professional and polite. Avoid using any slang or informal words that may lessen the credibility of your letter. Use a tone that is respectful and appropriate for the recipient.
  • Address the recipient correctly: Ensure that you address the recipient appropriately, using their correct name, title, and address. This is important as it shows that you have taken the time to understand who the recipient is and what their role is.
  • Proofread carefully: Mistakes in your letter can affect its credibility and convey a lack of attention to detail. Therefore, always double-check your letter for spelling and grammatical errors before sending it.

Some additional tips include:

  • Organize your enclosure: Place the enclosure(s) behind your letter. Use paperclips or staples to hold them together if necessary. Ensure that you are not damaging the documents in the process.
  • Be strategic about formatting: Use appropriate spacing and font sizes. Highlight important information, such as the contents of the enclosure, by using bold or underlined texts. This can help the recipient quickly identify what is important.
  • Follow any specific instructions: In some cases, the recipient may provide instructions on how they want the enclosure to be sent or organized. Make sure to follow these instructions carefully to avoid any issues.
  • Keep a copy: Always keep a copy of the enclosed letter and the enclosure(s). This is important in case the recipient fails to receive your letter or if there are any disputes in the future.

By following these tips, you can ensure that you are conveying your message effectively, avoiding any confusion or misunderstanding, and maintaining a professional tone in your letter.

Enclosed Letter Sample FAQs

What is an enclosed letter?

An enclosed letter is a letter that is inserted inside another document or envelope before it is sent.

What should I do if I receive an enclosed letter?

You should open the letter and read its contents, as it may contain important information or instructions.

What types of documents are commonly enclosed with letters?

Documents that are commonly enclosed with letters include resumes, cover letters, contracts, invoices, and other important paperwork.

How should I format an enclosed letter?

An enclosed letter should be formatted like any other letter, with the exception that it must include a notation that something is enclosed, such as “Enc.” or “Enclosed: [Document Name].” Additionally, it should be folded neatly so that it can fit easily inside the envelope or document it is being sent with.

What should I do if I forget to enclose a document with my letter?

If you forget to enclose a document with your letter, you may need to send a follow-up letter or email with the missing document attached. Alternatively, you may be able to call or email the recipient to inform them of the missing document and arrange to have it sent separately.

Can I send multiple documents enclosed with a single letter?

Yes, you can send multiple documents enclosed with a single letter. However, it is important to make sure that each document is clearly labeled and that the recipient knows exactly how many documents they should be receiving.

How can I ensure that my enclosed letter is delivered to the correct recipient?

You can ensure that your enclosed letter is delivered to the correct recipient by double-checking the address and contact information on both the envelope and the enclosed document. Additionally, it can be helpful to include a cover letter or note that explains who the documents are intended for and what they contain.

Thank You for Checking Out Our Enclosed Letter Sample!

We hope that you found this article helpful in understanding how to create an effective enclosed letter. Remember to always consider the purpose of your letter and tailor it to your recipient’s needs. If you still have questions or need further assistance, don’t hesitate to reach out to us. As always, thank you for your time and attention, and we look forward to having you visit us again soon!