Enclosure Email Sample: Tips and Examples for Writing Effective Emails

Are you tired of sending out emails with attachments, only to have them lost in the abyss of overflowing inboxes? Enclosure emails might just be the solution you’ve been looking for. These emails allow you to attach files directly within the email, making it easier for your recipient to access and organize the information.

But how do you go about writing an enclosure email? Don’t worry, the good news is that you don’t have to start from scratch. There are plenty of enclosure email samples available online that you can use as a starting point and edit as needed. Whether you’re sending out an important presentation or just want to share some photos with a friend, the enclosure email sample can guide you in crafting a clear and concise message that gets your point across.

So why not give it a try? By using an enclosure email, you can streamline your communication process and ensure that your attachments get the attention they deserve. And with the help of enclosure email samples, you can do it all with ease and confidence.

How to Write an Effective Enclosure Email: The Ultimate Guide

Enclosure emails are a crucial part of modern communication, especially in business. It is an email that contains additional documents, files, or pieces of information that you are sending to the recipient. If you are looking for a way to enhance your enclosure email communication skills, then you are in the right place. In this guide, we cover everything you need to know about the best structure for your enclosure email and how to make it more effective.

The first thing you need to do when writing an enclosure email is to understand your audience. You need to think about the recipient’s needs, interests, and language. Keep the email professional and formal, but also make sure that it’s easy to understand.

The subject line of an enclosure email is essential, as it sets the tone for the entire conversation. It should be short, concise, and reflect the nature of your email content. A good example of a subject line would be “Enclosed: Sales Report for Q2 2021,” which is a clear indication of what’s inside the email.

When writing the body of your enclosure email, ensure it has an introduction, the main message, and a clear call-to-action. The introduction should be courteous and include a brief greeting, such as “Dear Ms. Brown” or “Hello Team.” In the main message, ensure the relevance and importance of the content and ensure that the recipient benefits from it. Finally, end your email with a call-to-action that prompts the recipient to take action or respond to your email.

The attachments or additional documents that you include in your enclosure email should be well-organized and labeled to avoid confusion. Use filenames that are descriptive, and avoid using generic terms such as “report” or “document.” Add a few details in the email’s body that can help the recipient understand what the attachment is or how it’s related to the email’s message.

Finally, proofread your enclosure email. Avoid any grammatical or spelling errors and make sure your message is clear and concise. Read through the email a few times before hitting the send button. A second set of eyes can also be beneficial in ensuring your email is polished before you send it.

In conclusion, writing an effective enclosure email is essential, especially in business. By adopting the above structure and following the tips outlined above, you can craft comprehensive and professional emails that meet the recipient’s needs and leave a lasting impression. Remember to keep it concise, relevant, and easy to read.

Enclosure Email Samples

Enclosing Recommendation Letter for Job Application

Dear Hiring Manager,

I am writing this email as I am enclosing a letter of recommendation for Mr. John Smith, who is applying for the position of Operations Manager in your esteemed organization. Having worked with John for over a year, I can confidently say that he has all the qualities needed for the job.

John is a dedicated and hard-working individual who always gives his best. His ability to lead a team and take quick decisions in any situation makes him a valuable asset to any organization. He was responsible for the successful completion of many projects during his tenure with us, and we are confident that he will excel in any role he takes up.

Once again, I would like to recommend John for the Operations Manager position. Please feel free to contact me if you have any further questions or need more information.

Thank you for your time and consideration.

Best regards,

Michelle Lee

Enclosing Invoice for Payment

Dear Customer,

This email is to inform you that we are enclosing an invoice for the services we provided to you last week. The total amount due is $450, and we request that you make the payment as soon as possible to avoid any delays.

We would like to remind you that timely payment is essential for the smooth functioning of our business, and we appreciate your prompt action in this matter.

If you have any questions or concerns regarding the invoice, please do not hesitate to contact us. We are always happy to assist you in any way we can.

Thank you for your business.

Best regards,

John Smith

Enclosing Resume for Job Application

Dear Hiring Manager,

I am writing to apply for the position of Sales Executive in your organization, and I am enclosing my resume for your consideration.

With over 5 years of experience in sales, I am confident that I can make a significant contribution to your team. My expertise in lead generation, relationship building, and closing deals will enable me to excel in this role.

I would appreciate the opportunity to meet with you to discuss my application further. Please find my contact information enclosed with my resume, and do not hesitate to reach out to me if you have any questions or require additional information.

Thank you for taking the time to consider my application.


Jane Doe

Enclosing Marketing Materials for Product Launch

Dear Valued Customer,

I am writing to inform you that our company is launching a new product, and we are enclosing marketing materials to introduce the product to you.

The product, XYZ, is a revolutionary invention that will change the way you perform your daily activities. It is designed with the latest technology and is guaranteed to make your life easier and more comfortable. We are confident that you will love this product just as much as we do.

Please take a few minutes to go through the enclosed materials, which consist of brochures, images, and product specifications. If you have any questions or require additional information, please do not hesitate to contact us. We would be happy to provide you with any assistance you need.

Thank you for your continued support and loyalty.

Best regards,

John Smith

Enclosing Legal Document for Signing

Dear Client,

This email serves as a notice that we are enclosing a legal document that requires your signature. The document is related to a legal matter that you have consulted us about, and it is crucial that you sign and return it to us as soon as possible.

Please read the document carefully, and if you have any questions or concerns, do not hesitate to contact us. Our team of legal experts will be happy to clarify any doubts you may have before you sign the document.

We appreciate your cooperation in this matter, and we look forward to serving you in the future.

Best regards,

Lawrence Green

Enclosing Academic Transcript for Admission

Dear Admissions Officer,

I am enclosing my academic transcript for your consideration in my application to your MBA program. As you will see from my grades, I have consistently performed well in my undergraduate studies, and I am confident that I have the qualifications and skills required for your program.

In addition to my academic achievements, I have also gained valuable work experience in the field of marketing, which I believe will be an asset to your program. My goal is to use the knowledge and skills gained through your MBA program to advance my career and contribute to the growth of the business world.

Thank you for your consideration, and I look forward to hearing from you soon.


David Lee

Enclosing Payment Receipt for Your Records

Dear Customer,

This email is to inform you that we are enclosing a payment receipt for the services we provided to you last week. We acknowledge that you have made a payment of $450 on the 22nd of June 2022.

We request you to keep this payment receipt in your records to avoid any confusion in the future. If you have any questions or concerns regarding the payment receipt, please do not hesitate to contact us. We will be happy to assist you with any information that you require.

Thank you for your business.

Best regards,


Tips for Enclosing Email Samples

When it comes to enclosing email samples, there are a few tips that can help ensure that your message is received and understood correctly. Whether you’re sending an attachment or including text within the body of your email, it is important to follow these guidelines:

  • Be Clear and Concise: Your email should be easy to read and understand. Use simple language, bullet points, and short paragraphs to make your message clear and concise.
  • Use a Professional Tone: Your email should reflect your professionalism and business-like approach. Avoid using slang, jokes, or anything that could be considered unprofessional.
  • Check for Errors: Spelling and grammatical errors can make your email appear unprofessional. Always proofread your messages before sending to ensure that there are no mistakes.
  • Include Relevant Information: When enclosing a sample, be sure to include any relevant information that the recipient may need to fully understand the content. This could be anything from context to instructions on how to access the attachment.
  • Consider File Size: If you are including an attachment with your email, make sure that it is not too large. Large files can take a long time to download and may be blocked by the recipient’s server.

By following these tips, you can ensure that your enclosed email sample is well-received and understood by the recipient. Keep in mind that your goal is to communicate your message clearly and effectively, so always prioritize clarity and professionalism in all of your business communications.

Enclosure Email Sample FAQs

What is an enclosure email sample?

An enclosure email sample is an example of an email message that includes an attachment or multiple attachments. It is used as a guide for individuals who want to send similar emails with attachments.

How do I write an enclosure email?

To write an enclosure email, start with a clear and concise subject line that describes the content of the email including attachments. Then, include a brief introduction and the main message. Next, indicate the attachment by writing “Enclosed” followed by the name of the attachment. Finally, end the email with a closing sentence and your contact details.

What should I include in the subject line?

The subject line should contain the keywords that best describe the content of the email. It should also include the word “Enclosure” or “Attachments” to make it clear that there are files embedded in the email.

How many attachments can I include in an email?

You can attach as many files as you need in an email, but it’s best to limit the number to 2-3 attachments. This ensures that the email doesn’t become too large and difficult to download for the recipient.

What types of files can I attach to an email?

You can attach any type of file to an email, including documents, images, videos, and audio files. However, it’s important to consider the file size and the recipient’s ability to open the file type.

What should I do if the file size is too large to attach?

If the file size is too large to attach, you can use a file-sharing service such as Google Drive or Dropbox to share the files with the recipient. Simply upload the files to the service and then send the recipient a link to download it.

What should I do if I forget to attach a file?

If you forget to attach a file, the best thing to do is to send a follow-up email with the attachment. In the follow-up email, apologize for the mistake and explain that the attachment was mistakenly omitted. It’s important to check the email for attachments before sending it to avoid this situation.

Wrap It Up!

And there you have it! A few enclosure email samples to help you communicate in style. We hope this article has been helpful to you in creating compelling and effective email messages. If there are any other topics or tips you’d like us to cover, please let us know. Thanks for reading and we’ll catch you again soon!