The Importance of Evaluation Letter for Students – How to Write and Request One

Are you a teacher or professor who frequently provides feedback to your students? If so, then you’re probably familiar with the evaluation letter for student, a document that contains a review of their academic performance. This type of letter can play a significant role in shaping the academic and professional trajectory of your students. But, writing an effective evaluation letter can be challenging, especially if you’re not sure what to include.

Luckily, you don’t have to start from scratch. You can find plenty of examples online that you can use as a guide or even edit them as necessary. In this article, we’ll discuss the key elements that should be included in an evaluation letter for student, and you can use this information to create effective letters for your own students.

So, if you’re a teacher who wants to improve your evaluation letters’ quality, then keep reading. This article will help you craft effective and constructive feedback that empowers your students while also illustrating how you can help them improve.

The Best Structure for an Evaluation Letter for Students

Writing an evaluation letter for a student can be challenging for educators. It is essential to be honest and clear about the student’s performance while also highlighting their strengths and areas of improvement. The structure of the letter is critical to communicate the information accurately and effectively. This guide outlines the best structure for an evaluation letter for a student.

1. Introduce yourself and your relationship to the student.

The first paragraph should identify who you are and your role in the student’s life. Briefly state the context of your relationship with the student, whether you are a teacher, advisor, or mentor. It is also useful to mention how long you have known the student to provide some background for the evaluation.

2. Describe the student’s performance.

The next section focuses on the evaluation of the student’s performance. Be sure to structure your evaluation based on objective criteria, such as grades, attendance, and participation, as well as subjective observations, such as their attitude, work ethic, and dedication. Avoid using absolutes and be specific by providing specific examples to support your statements. For example, instead of writing “the student performed poorly in math,” writing “the student struggled with algebraic equations and needs additional support to improve their skills” is more helpful.

3. Highlight the student’s strengths.

After providing a detailed analysis of the student’s performance, it is essential to highlight their strengths and talents. This section can help boost the student’s confidence and provide specific areas for them to focus on. Incorporating personal qualities such as resilience, creativity, or leadership abilities can be very beneficial for the student to recognize their unique capabilities.

4. Suggest areas of improvement and future goals.

The final section of the evaluation should focus on areas of improvement and future goals. It is essential to present these suggestions constructively and with actionable steps. Use this opportunity to offer suggestions on how to overcome academic or personal challenges while also inspiring the student to reach for new goals.


Writing an evaluation letter for a student may be daunting, but with a clear structure and informative content, it can be a fulfilling experience for both the educator and the student. Remember that the tone of the letter should be supportive and encouraging. With the right guidance and support, the student can reach their full potential.

Evaluation Letters for Students

Letter of Recommendation for Academic Excellence

Dear Admissions Committee,

I am writing to recommend Jane Doe for admission to your university. Jane was a student in my English class for two years and consistently demonstrated academic excellence. She had an outstanding GPA of 3.9 and was ranked in the top 5% of her class.

Jane was an exceptional student who always went the extra mile. She was willing to take on challenging assignments and demonstrated critical thinking and problem-solving skills beyond her years. In addition to her academic achievements, Jane was also involved in several extracurricular activities, showing her well-roundedness.

It is my pleasure to highly recommend Jane Doe for admission to your university. She is never one to shy away from a challenge, and I am confident that she will continue to excel in her academic pursuits.


John Smith

Letter of Recommendation for Scholarship Application

Dear Scholarship Committee,

I am proud to endorse John Doe for the scholarship you are offering. John was a student in my class for two semesters and consistently showed dedication and a strong work ethic. He maintained an average of 3.7 throughout his academic career.

John not only demonstrated excellence in the classroom but also was involved in several extracurricular activities. He was a member of the debate team and competed in several local and regional tournaments.

Overall, I strongly recommend John Doe for your scholarship. He is a hard-working individual with extraordinary intelligence and a capacity for critical thinking. I have no doubt that John will continue to achieve great things academically and otherwise.


Jane Smith

Letter of Recommendation for Internship Application

Dear Hiring Manager,

I am excited to recommend Susan Doe for your internship program. I have been her supervisor for the past 2 years, and during that time, she has shown exceptional professionalism and work ethic.

Susan was a quick learner and was always eager to take on new challenges. Her excellent multitasking skills and attention to detail made her an asset to my team. Furthermore, her communication skills were excellent with coworkers and clients alike.

I am confident that Susan will excel in your internship program and bring valuable contributions to your organization. I can honestly say that she is reliable, committed, and a great team player.

Thank you for considering Susan Doe for your internship program.

Best regards,

John Smith

Letter of Recommendation for Job Application

To Whom It May Concern,

This letter is my endorsement of Jack Doe for the open position in your company. I had the pleasure of working with Jack for two years at our previous employer and was impressed by his dedication and professionalism.

Jack consistently demonstrated strong analytical and problem-solving skills in his role and was always willing to help his colleagues. His communication skills, both oral and written, were also excellent and played a significant role in improving teamwork and coordination.

I have no hesitation in recommending Jack Doe for your open position. I believe he would make a valuable addition to your team and contribute to your organization’s success.

Best regards,

Jane Smith

Letter of Recommendation for Study Abroad Program

Dear Program Coordinator,

I am pleased to write a recommendation letter for Emily Doe, who is applying for your study abroad program. As Emily’s professor, I have witnessed her determination and dedication to her studies.

Emily is an exceptional student who consistently earns top grades in her coursework. She has also shown exceptional leadership, serving as the president of the student council. Emily actively put in many hours of volunteer work at our local library.

In conclusion, I highly recommend Emily for your study abroad program. She is a passionate and dedicated individual who is sure to bring her extensive knowledge and experience to your program.

Best regards,

John Smith

Letter of Recommendation for Graduate School

Dear Admissions Committee,

This letter serves as my recommendation for Michael Doe, who is applying to your graduate program in Business Administration. As Michael’s professor, I can attest to his academic excellence and dedication to his studies.

Michael was an exceptional student and displayed a clear passion for business administration. He excelled in various challenging courses and also actively participated in extracurricular activities, such as the finance club, and engaged in projects outside of the classroom.

In conclusion, I strongly recommend Michael for your graduate program in Business Administration. He is a highly motivated and knowledgeable individual who will make significant contributions to the program and his future career.

Best regards,

Jane Smith

Letter of Recommendation for Leadership Program

Dear Selection Committee,

I am pleased to write this letter of recommendation for David Doe, who is applying to your leadership program. David was a student in one of my psychology classes last year, and I can attest to his leadership skills and potential.

David demonstrated exceptional leadership skills in class, constantly challenging the status quo and coming up with innovative ideas. He also assumed leadership roles in several other extracurricular activities, such as the student council and environmental club.

In conclusion, I highly recommend David for your leadership program. He has the drive, determination, and leadership skills necessary to make significant contributions to your program and team in the future.

Best regards,

John Smith

Tips for Writing an Effective Evaluation Letter for Students

As a teacher or mentor, you may be asked to write an evaluation letter for a student. This can be a challenging task, as you want to provide an accurate assessment of their performance and potential while also being positive and encouraging. Here are some tips for writing an effective evaluation letter:

  • Be Specific: Provide concrete examples of the student’s strengths and weaknesses. Use specific incidents or projects to illustrate your points. This will give the letter more credibility and help the reader better understand the student’s abilities.
  • Avoid Generalizations: While you want to be positive and supportive, avoid making general statements that are not backed up by evidence. For example, instead of saying “the student is a hard worker,” provide examples of specific projects or tasks that demonstrate their work ethic.
  • Include Recommendations: If appropriate, include recommendations for how the student can improve or build on their strengths. This can be helpful for the student and the reader of the letter.
  • Focus on the Student’s Potential: While you want to provide an accurate assessment of the student’s current performance, also focus on their potential for growth and development. This can be especially important for students who may be struggling or have limited opportunities.
  • Be Professional: Remember that the evaluation letter will be seen by others, including potential employers or academic institutions. Keep the tone professional and avoid personal comments or biases.
  • Proofread and Edit: Before sending the letter, make sure to proofread and edit it carefully. Check for spelling and grammar errors, and ensure that the letter is well-organized and easy to read.

By following these tips, you can write an effective evaluation letter that provides a balanced assessment of the student’s performance, potential, and goals. This can be a valuable tool for helping the student continue to grow and succeed in their academic and professional pursuits.

Frequently Asked Questions about Evaluation Letter for Students

What is an evaluation letter for students?

An evaluation letter is a document that assesses a student’s performance and progress in academics or other areas. It is usually written by a teacher, counselor, or mentor who has supervised the student.

Why do students need an evaluation letter?

A evaluation letter is required for many purposes such as college admission, scholarship applications, and employment opportunities. It provides valuable insight into a student’s strengths, weaknesses, and achievements.

What should be included in an evaluation letter?

An evaluation letter typically includes the student’s academic performance, accomplishments, and behavior in-class and outside of class. It should also highlight the student’s skills, areas of improvement, and potential for future success.

How can students request an evaluation letter?

Students can request an evaluation letter from a teacher, counselor or mentor. They should approach the person by explaining the purpose and timeline of the letter, and provide any relevant information such as transcript and achievements.

When should students request an evaluation letter?

Students should request an evaluation letter at least 3-4 weeks before the deadline or due date for the application or opportunity. They should allow sufficient time for the person to write a thoughtful and comprehensive letter.

What should students do after receiving an evaluation letter?

Upon receiving the evaluation letter, students should read it carefully and verify that all the information provided is accurate. They should also express their gratitude and ask the person if they can be used as a reference or if they need any additional information from them.

Can students ask the evaluator to edit or revise the evaluation letter?

Yes, students can ask the evaluator to edit or revise the evaluation letter if they identify any inaccuracies or omissions in the letter. However, they should approach the person politely and provide specific details and reasons for the requested changes.

Wrapping Up

So, that’s it from me. I hope this article has given you an idea of what an evaluation letter for a student is all about. Remember, it’s all about providing constructive criticism that helps the student grow and develop their skills. Evaluating a student can be a tough task, but with the right approach and mindset, you can help them improve and achieve their full potential. Thanks for reading, and don’t forget to visit again later for more exciting articles!