As much as we don’t like to say goodbye, sometimes it’s just inevitable. Whether we’re moving on to a new job, retiring, or relocating, a farewell email is an excellent way to bid farewell to colleagues, friends, and associates. It’s a gesture that lets others know we appreciated their company and valued the time we spent with them. Perhaps, it’s just a little something that they can carry on and remember us by.
If you’re not sure how to say goodbye, don’t worry because there are plenty of farewell email sample templates that you can take inspiration from. With a few edits here and there, you can personalize these templates to cater to your situation and recipient’s personality.
In this post, we’ll be sharing with you some of the most heartfelt, sincere, and clever farewell email samples that you ever come across. They are perfect for any occasion, whether you’re leaving after years of service or a short-term contract. These templates cover formal and informal settings, and you’ll find that there’s something for everyone. We’ve compiled and curated the best of the best to ensure that you have an easy time putting together your farewell email.
So, let’s get to it and explore these farewell email sample templates.
The Best Structure for a Farewell Email
When it’s time to bid farewell to your colleagues, it’s essential to get the structure of your email right. The right structure will ensure that you communicate your message effectively and leave a positive impression on your colleagues. In this article, we’ll explore the best structure for a farewell email that you can use to create your own.
Opening Paragraph
The opening paragraph of your farewell email should be brief and to the point. Start by thanking your colleagues for the opportunity to work with them and highlighting some of the positive experiences you’ve had during your tenure. You can also express your appreciation for your colleagues’ support and encouragement during your time at the company.
Middle Paragraphs
In the middle paragraphs of your email, you can delve into some of the specifics of your departure. Mention the reason for your departure, such as a new job opportunity or a relocation, and express your excitement for what’s to come. You can also share some of the lessons you’ve learned during your time at the company and how they’ve helped you grow both personally and professionally.
Closing Paragraph
In the closing paragraph of your email, it’s essential to express your gratitude and appreciation for your colleagues’ friendship and support over the years. You can wish them all the best in their future endeavors and encourage them to stay in touch. Don’t forget to include your contact information, such as your personal email address or LinkedIn profile, so that your colleagues can stay connected with you.
Conclusion
In conclusion, a well-structured farewell email should follow the format of an opening paragraph, one or more middle paragraphs and a closing paragraph. Following this structure will help you to convey your message clearly and express your gratitude to your colleagues effectively. Remember to keep your farewell email positive and professional, and you’ll leave a lasting impression on your colleagues long after you’ve departed.
7 Farewell Email Samples for Different Reasons
Farewell Email Sample to Coworkers
Dear all,
As my time at this company comes to a close, I wanted to take a moment to express my gratitude for the amazing experience I’ve had working with all of you. Over the years, I’ve had the pleasure of collaborating with talented and inspiring people, and I will always cherish the memories and friendships I made during my tenure here.
While I’m excited for the next chapter in my career, leaving behind this wonderful team is bittersweet. I will miss our brainstorming sessions, Friday happy hours, and office banter. Please know that I am grateful for the kindness you have shown me during my time here, and I wish each and every one of you continued success in your roles.
Thank you for making my time at this company unforgettable.
Warmest regards,
[Your Name]
Farewell Email Sample to Boss
Dear [Boss’s Name],
It is with mixed emotions that I write to inform you of my departure from [Company Name]. I will be leaving my role as [Your Position] at the end of the month to pursue a new opportunity.
I wanted to take a moment to thank you for your guidance, support, and mentorship during my time here. Your leadership has been instrumental in shaping my professional growth and development, and I’m grateful for the opportunities you gave me to learn and contribute to the company’s success.
Although I’m sad to be leaving behind such a great team, I’m excited for what the future holds. I look forward to staying in touch and following the company’s continued growth and success under your leadership.
Thank you again for everything you’ve done for me during my time here. It’s been an honor to work for you.
Best regards,
[Your Name]
Farewell Email Sample to Clients
Dear valued clients,
It is with mixed emotions that I write to inform you that I will be leaving [Company Name] at the end of the month. Serving as your [Your Position] has been an honor and privilege, and it’s been a pleasure getting to know each and every one of you.
I want to reassure you that our transition plan is designed to ensure a smooth and seamless transfer of all ongoing work. My colleagues are equipped to provide the same level of exceptional service you’ve come to expect from [Company Name] and will undoubtedly surpass your expectations in the future.
Although I will miss our collaborations and opportunities to work together, I look forward to following your continued success and remaining in touch. Please don’t hesitate to reach out if you have any questions or concerns during this period of transition.
Thank you again for your confidence in me and your valued partnership. It’s been a pleasure serving you.
Warm regards,
[Your Name]
Farewell Email Sample to Customers
Dear valued customers,
It is with mixed emotions that I write to inform you that I will be leaving [Company Name] at the end of the month. Serving as your [Your Position] has been an honor and privilege, and it’s been a pleasure getting to know each and every one of you.
I want to reassure you that our transition plan is designed to ensure a smooth and seamless transfer of all ongoing work. My colleagues are equipped to provide the same level of exceptional service you’ve come to expect from [Company Name] and will undoubtedly surpass your expectations in the future.
Although I will miss our collaborations and opportunities to work together, I look forward to following your continued success and remaining in touch. Please don’t hesitate to reach out if you have any questions or concerns during this period of transition.
Thank you again for your confidence in me and your valued partnership. It’s been a pleasure serving you.
Warm regards,
[Your Name]
Farewell Email Sample to Suppliers
Dear valued suppliers,
I am writing to let you know that I will be leaving my position at [Company Name] at the end of the month. It has been a pleasure working with you and I wanted to express my gratitude for the support, service, and quality that you have provided to us throughout the years.
I want to assure you that our transition plan is designed to ensure a smooth and seamless transfer of all ongoing work. My colleagues are equipped to continue working with you in the same capacity and will undoubtedly maintain the high standards you’ve come to expect from us.
Thank you again for your valued partnership and contribution to our business. It has been a pleasure working with you and I wish you continued success in all your endeavors.
Sincerely,
[Your Name]
Farewell Email Sample to Vendors
Dear esteemed vendors,
As my tenure at [Company Name] comes to a close, I wanted to take a moment to thank you for the high-quality products and services that you have provided us. I am grateful for the leniency you have shown us and the outstanding partnership that we have developed with you.
Please know that I have appreciated your flexibility, leadership, and dedication to meeting our collective goals over the years. I have valued our business relationship and found our collaborative efforts satisfying. I trust that you will bring the same dedication and passion to those with whom you continue to work.
It has been an honor to work with such a dynamic and successful group of suppliers and I want to extend my heartfelt gratitude. We will certainly keep in touch and follow your continuing growth and success in the future.
Best regards,
[Your Name]
Farewell Email Sample to Teammates
Dear Teammates,
You are a major reason why I am feeling both happy and sad today as I leave this company. Thank you for always supporting me, listening to me, and collaborating with me. I never felt like an outsider because of you guys and that’s something I will always cherish.
You are the reason why I looked forward to coming to work every day, even when I was feeling low. Your skills, work ethic, and passion for what we do here are unparalleled, and I’m grateful to have had the opportunity to work alongside such extraordinary individuals.
Although I’m excited to start my new role, I’m sad to leave behind such an exceptional team. I will miss our weekly catch-ups, lunches, and jokes. Please know that I am grateful for the kindness you have shown me during my time here, and I wish each and every one of you continued success in your roles.
Thank you for making my time at this company unforgettable.
Warmest regards,
[Your Name]
Tips for Writing a Thoughtful Farewell Email
When leaving a job or moving on from a company, sending a farewell email can be a great way to express gratitude and say goodbye to colleagues. Here are some tips to keep in mind when writing a thoughtful farewell email:
- Be positive and thankful: Express gratitude for the opportunities and experiences while working at the company. Avoid making negative comments about the company or colleagues, even if there were challenges. Keep the tone positive and appreciate the experience gained during the tenure.
- Keep it brief and to the point: While it is tempting to write a long epistle, it’s usually best to keep the email brief and to the point. Keep it between three to four paragraphs. Focus on thanking the team, manager, and colleagues for their support, and share any takeaways gained from working at the company.
- Include contact information: Let colleagues know how they can stay in touch with you if they want to connect in the future. Share your personal email address or social media handles so that others can find you easily.
- Personalize the email: Address the farewell email to individuals you have worked closely with by name. Personalizing the email can leave a lasting impression and shows that you took the effort to remember each person.
- Share some memories: Reflect on some fond memories or experiences gained while working at the company to make the email more personal. Share some insights or learnings that you would take from the company and how they would benefit you in your career ahead.
- Proofreading: Before sending the email, make sure to proofread it and correct any spelling or grammatical errors. A farewell email is a professional email, and hence it should be free from any errors. Such emails are sent out to colleagues and hence are a reflection of one’s professionalism.
- Create a positive ending: End the email on a positive note, leaving the door open for future opportunities. Thank them for everything they have done for you and encourage them to keep in touch.
Following these tips will create a sensible and compelling farewell email that will leave a lasting impression with your colleagues. Remember, this email is not just an email but an opportunity to leave a long-lasting impression.
Farewell Email Sample FAQs
What should I include in my farewell email?
Your farewell email should include your gratitude towards the company, coworkers, and management, a brief summary of your achievements, contact information, and your future plans, if applicable.
When should I send my farewell email?
You should send your farewell email on your last day at work or a day prior to that. This way, it will give your coworkers and management enough time to process your departure.
Should I mention the reason for my departure in my farewell email?
You can choose to mention the reason for your departure in your farewell email but it’s not necessary. Keep it professional and brief.
Can I personalize my farewell email?
Yes, you can personalize your farewell email by addressing each individual that you worked with. You can thank them for their support and mention specific moments or achievements that you shared along the way.
How long should my farewell email be?
Your farewell email should be short and concise. You can limit it to 1-2 paragraphs.
Should I send individual emails to my coworkers or a group email?
You can choose to send individual emails to your coworkers or send a group email to the entire company. It depends on the size of the company and the level of interaction you had with your coworkers.
Can I include a personal note in my farewell email?
You can include a personal note in your farewell email, but keep in mind that it should be professional and appropriate for a work context.
That’s it for now!
So there you have it, a sample of a farewell email that gets the job done while keeping it friendly and memorable. We hope you found this article helpful and that you’ll come back to visit our blog soon. Thanks for reading!