Hey there, job seekers! You’ve done it! You’ve gone through the grueling process of applying for a job, acing the interview, and now you’re eagerly waiting for the employer’s response. The next step is sending a follow-up email.
Now, I know, some of you may be thinking, “But, what should I write?” “When’s the appropriate time to send a follow-up email?” “What tone should I use?” Well, have no fear, for I have some great follow-up email samples after the interview that you can use as a guide. Plus, you can easily edit them as per your requirement.
A follow-up email is your chance to reiterate your interest, thank the interviewer for their time and input, and hopefully, leave a lasting impression. It also shows that you’re serious about the job and eager to move forward in the process.
So, without further ado, scroll down to find some follow-up email samples after the interview that will help you craft the perfect message.
The Best Structure for Follow Up Email after Interview
After attending a job interview, one of the best things to do is to send a follow-up email to the interviewer within 24 hours. This will not only show your gratitude but also give you the opportunity to express your continued interest in the position. However, the structure and content of the email are very important and can make a significant difference in how you are perceived by the interviewer. In this article, we will discuss the best structure for a follow-up email after an interview.
Paragraph 1: Thank the Interviewer
The first paragraph of your email should be dedicated to thanking the interviewer. Start with a simple expression of gratitude for taking the time to meet with you. This not only shows that you appreciate their time, but also that you are courteous and professional. You can also use this paragraph to mention something positive about the interview, such as how insightful it was or how you enjoyed discussing a particular topic.
Paragraph 2: Reiterate Your Interest
The second paragraph of your email should be focused on reiterating your interest in the position. This is where you can remind the interviewer why you are the best candidate for the role. Highlight your skills and experience that align with the job description and express your enthusiasm for the opportunity to contribute to the company.
Paragraph 3: Follow Up Action
The final paragraph should be dedicated to the follow-up action. This is where you can express your eagerness to hear back from the interviewer regarding the next steps. You can also ask for an estimated timeline for when you could hear back from them. Lastly, you can suggest one final time for further discussion, such as a quick phone call or another interview.
In conclusion, a well-structured follow-up email after an interview can make a significant difference in how you are perceived by the interviewer. A professional and well-written email can showcase your interest and dedication towards the job position, giving you a better chance to land the job. Keep the guidelines mentioned above to ensure your follow-up email is well-structured and convey your message in the best possible way.
Follow up email sample after interview for job opportunity
Thank you for the interview
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me today and share information about the [Job Title] role at [Company Name]. I appreciated learning more about the company culture and the skills you are seeking in a candidate.
Since our meeting, I have thought extensively about how my experience and skills align with the position. One aspect of the role that particularly resonated with me was the [specific job responsibility discussed in the interview], and I am confident that my experience in [relevant experience] would enable me to make a significant contribution to the team.
Thank you for considering my candidacy, and I look forward to hearing from you.
Best regards,
[Your Name]
Follow up on the hiring timeline
Dear [Interviewer’s Name],
I want to thank you for the time you took to interview me for the position of [Job Title] at [Company Name]. It was a great experience learning about the company culture, and how my skills and experience align with your needs.
Given the mutual interest, I would be grateful if you could share an update on the status of my candidacy and the expected timeline for the hiring process. While I remain enthusiastic about the opportunity, I want to communicate that I am considering other options. Thus, an update would help me make an informed decision.
Thank you for your time and attention to this matter.
Best regards,
[Your Name]
Reiterate interest in the position
Dear [Interviewer’s Name],
Thank you for giving me the opportunity to interview for the position of [Job Title] at [Company Name]. It was great exploring how my skills and experience could contribute to the success of the company.
I wanted to follow up and express my continued interest in the position. The more I learn about the role, the more I believe that I am a strong match for the needs you have articulated. I am excited by the prospect of joining a company with such a strong reputation, and I would be honored to play a role in realizing its goals.
Thank you again for considering my candidacy. I would be happy to provide additional information or answer any questions you may have.
Best regards,
[Your Name]
Provide additional information
Dear [Interviewer’s Name],
Thank you for taking the time to interview me for the position of [Job Title] at [Company Name]. The conversation was informative, and I appreciated learning about the company’s mission, values, and strategic priorities.
I wanted to follow up and provide you with some additional information that may be helpful as you make your decision. In particular, I wanted to highlight the [part of my experience or skill] that I believe best qualifies me for the role. [Briefly describe your experience].
Thank you again for considering my candidacy, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Express gratitude for the opportunity
Dear [Interviewer’s Name],
I wanted to take a moment and thank you for giving me the opportunity to interview for the position of [Job Title] at [Company Name]. Conversing with you and getting to know about the company culture convinced me that [Company Name] is a great place to work.
I enjoyed our conversation and appreciated the opportunity to learn more about the skills and experiences you are looking for in a [Job Title]. I believe my background in [relevant experience] could contribute strongly to the success of the company.
Again, thank you for considering me for this position. I hope to hear from you soon.
Best regards,
[Your Name]
Request feedback on the interview
Dear [Interviewer’s Name],
I hope you are doing well and that the interview process is progressing well. I wanted to follow up and thank you for the opportunity to interview for the position of [Job Title] at [Company Name].
During our conversation, I mentioned my interest in receiving feedback to better understand how I could improve my performance for future interviews. If you have the time to provide some constructive comments, I would be grateful for the feedback.
Thank you again and I look forward to hearing from you soon.
Best regards,
[Your Name]
Follow up for the second interview
Dear [Interviewer’s Name],
Thank you for giving me the opportunity to interview for the position of [Job Title] at [Company Name]. Talking to you convinced me of the exciting opportunities that lie ahead, and I feel confident that my skills and experience align with the needs of the company.
Considering the engaging conversation we had during the first interview, I wanted to follow up and inquire about the next steps in the hiring process. Would it be possible to provide an update on the status of my application and potentially schedule a second interview?
Thank you again for your consideration, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Tips for Writing a Follow-Up Email After an Interview
Interviewing for a job can be a stressful experience, and following up with a thank you email afterwards can sometimes feel like an unnecessary added stress. However, sending a follow-up email is not only polite—it can also increase your chances of getting the job. Here are some tips for crafting a follow-up email that will leave a positive impression on your interviewer:
- Address the interviewer by name and express gratitude – Begin your email by thanking the interviewer for their time and expressing your appreciation for the opportunity to interview for the position.
- Recap your qualifications and interest in the position – Use your follow-up email as an opportunity to reiterate your qualifications and express your enthusiasm for the job.
- Include something memorable from the interview – If there was a specific topic or exchange that stood out to you during the interview, mention it in your follow-up email. This will demonstrate that you were attentive during the interview and made a personal connection with the interviewer.
- Ask about next steps – Inquire about the interview timeline and any next steps in the hiring process. This shows your eagerness and interest in the position.
- Proofread before sending – Be sure to proofread your email for typos or errors before hitting send. A well-written and professional email will make a strong impression on the interviewer.
Remember that a follow-up email is not only a way to show appreciation and make a connection with the interviewer, but it can also be a strategic tactic in the hiring process. Taking the time to craft a thoughtful and professional email can make you stand out from other candidates and increase your chances of getting the job.
Follow Up Email Sample after Interview FAQs
What is a follow-up email and why should I send one after an interview?
A follow-up email is a message you send to the interviewer or employer after your job interview to reiterate your interest in the position, thank them for their time, and showcase your professionalism. Sending a follow-up email can help remind the employers of your qualifications and help you stand out from other candidates for the position.
When should I send the follow-up email?
You should send the follow-up email within 24 hours of your job interview. This timely response will show that you are attentive and interested in the position. If possible, try to send the email during business hours to show that you are respectful of their time.
What should my follow-up email include?
Your follow-up email should include a brief message thanking the interviewer for their time and a reaffirmation of your interest in the position. You can also use this opportunity to discuss any additional information that may not have been discussed in the interview or ask any follow-up questions you may have. Keep the email short and professional.
How should I format my follow-up email?
Your follow-up email should be formatted professionally, just like any other business email. Use a clear and concise subject line, such as “Re: Job Interview Follow-Up,” and include a professional greeting. Use a formal tone throughout and avoid using any slang or acronyms.
What if I don’t hear back from the interviewer after sending a follow-up email?
If you don’t hear back from the interviewer within a few days of sending your follow-up email, it’s okay to send a polite reminder. Simply reply to your original email, thanking them again for their time and politely asking for an update on the status of the hiring process.
Is it okay to send a follow-up email if I’m no longer interested in the position?
If you’ve decided that the position isn’t a good fit for you after the interview, it’s still a good idea to send a follow-up email to thank the interviewer for their time and express your appreciation for the opportunity. Keep the email polite and professional and let them know that you will not be pursuing the position further.
What should I do if I receive a response from the interviewer?
If you receive a response from the interviewer after sending a follow-up email, be sure to respond promptly. Use this opportunity to continue the conversation and express your interest in the position. Keep the conversation professional and respectful, and avoid making any demands or asking for a response before the hiring process is complete.
Thank you for taking the time to read this article and learn about follow-up email samples after an interview. We hope that this information will help you craft a perfect follow-up email and land that dream job. Remember, don’t be afraid to show your personality and stand out from the crowd in your email. And if you want more tips and tricks on job hunting and career development, be sure to visit our website regularly. Best of luck in your job search and thanks for visiting!