Have you ever applied for a job and then heard nothing back from the company? It’s a frustrating experience that leaves you wondering if your application even made it to the hiring manager’s desk. The good news is that there’s a solution to this problem: follow-up emails.
In this article, we’ll share some examples of follow-up emails for job applications that you can use as templates. We also provide tips for crafting an effective message that shows you’re still interested in the position.
But wait, there’s more! We’ll explain why sending a follow-up email is essential and how it can improve your chances of landing an interview. Whether you’re new to the job market or a seasoned professional, this article will help you navigate the post-application waiting game and increase your odds of getting hired.
So, grab a cup of coffee and get ready to master the art of the follow-up email. With our samples and tips, you’ll be able to create a compelling message that shows your enthusiasm and commitment to the job. Edit the templates as needed, and you’re on your way to getting that long-awaited interview invitation.
The Ultimate Structure for a Follow-Up Email Sample for Job Application
If you’ve applied for a job that you really want, it’s understandable that you’d be eager to hear back from the employer. Unfortunately, not all companies have a quick turnaround time when it comes to reviewing resumes and hiring candidates. That’s why it’s important to follow up with the employer after a certain amount of time has passed.
However, crafting the perfect follow-up email can be tricky, especially if you’re not sure what to say or how to structure it. Luckily, with a little guidance and the right approach, you can create a follow-up email sample that will get noticed and increase your chances of landing the job. Here’s how:
1. Start with a Strong Subject Line
The subject line of your email is the first thing the employer will see, so you want to make sure it stands out and captures their attention. Make the subject line intriguing and personalized. Use your name, the position you applied for, and a variation of the word “follow-up,” such as “John Smith – Follow-up on Marketing Manager Application.”
2. Address the Employer Personally
Begin the email by addressing the hiring manager or recruiter by name. This shows that you’ve done your research and are invested in the position. It also humanizes the email and creates a connection between you and the employer.
3. Thank Them for Their Time
Regardless of whether the employer has responded to your application or not, it’s important to thank them for taking the time to review your application. This shows gratitude and professionalism. You can say something like, “I hope this email finds you well. I wanted to thank you for considering my application for the Marketing Manager position at XYZ Company.”
4. Provide a Brief Reminder of Your Qualifications
Next, provide a brief reminder of your qualifications and how they align with the position. Keep it relevant and concise. For example, “As a seasoned marketer with 5+ years of experience in both digital and traditional marketing, I am confident that my skills and knowledge could be an asset to your team.”
5. Express Your Continued Interest in the Position
Make it clear that you’re still interested in the position and would like to learn more about the next steps in the hiring process. You can say something like, “I am very interested in this opportunity and would be thrilled to discuss my application with you further. I hope to hear back from you soon regarding the next steps.”
6. Close with a Professional Signature
Finally, close the email with a professional signature that includes your name, phone number, and any relevant social media links. This makes it easy for the employer to contact you and learn more about you.
With these six steps, you can create a follow-up email sample that is both professional and compelling. Remember to keep it personalized, concise, and professional throughout, and you’ll increase your chances of getting noticed by the employer. Happy job hunting!
7 Follow-up Email Samples for Job Application
Follow-Up Email After Submitting Application
Dear [Hiring Manager],
I hope this email finds you well. I submitted my application for the [Position] role at [Company] on [Date]. I am very interested in the opportunity to work with your team and contribute my skills to the company.
I wanted to follow up and inquire if there are any updates regarding the status of my application. I am excited to learn more about the role and the organization, and would appreciate any additional information you can provide.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your name]
Follow-Up Email After Interview
Dear [Hiring Manager],
I want to thank you for taking the time to interview me for the [Position] role at [Company] on [Date]. It was a pleasure meeting you and discussing the position in depth with you.
I am writing to inquire if there are any updates regarding the status of my application. I am extremely interested in the opportunity to work with your company and would be excited to contribute my skills to the team.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your name]
Follow-Up Email for a Second Interview
Dear [Hiring Manager],
I am writing to thank you for the opportunity to interview for the [Position] at [Company]. I am enthusiastic about the position and believe that my skills would be a great match for the team.
As we discussed during our last meeting, I am eager to meet with you and learn more about the company’s vision. I am available [Date and time] for a second interview if that is possible with your schedule.
Thank you again for your consideration and I hope that we can schedule a second meeting soon.
Best regards,
[Your name]
Follow-Up Email After Receiving a Rejection
Dear [Hiring Manager],
I would like to take a moment to thank you for considering me for the [Position] role at [Company]. Although I am disappointed that I was not the selected candidate, I truly appreciate the time and effort you took to interview me and provide feedback.
I am still extremely interested in working with your company, and I would appreciate any feedback you could provide that could assist me in my job search. I would welcome any advice you may have regarding my resume or interview skills.
Thank you again for considering me for the role and for your consideration.
Best regards,
[Your name]
Follow-Up Email After Networking Opportunity
Dear [Contact’s first name],
I want to take a moment to thank you for the opportunity to connect at the [Networking event] on [Date]. Our conversation about [Specific topic] was extremely insightful and I appreciated your perspective on the matter.
As we discussed, I am currently seeking employment opportunities, and would be interested in any relevant position within your organization. If there are any openings or leads that you believe may be a fit for me, I would be grateful for your help.
Thank you again for your time and consideration, and I hope to stay in touch.
Best regards,
[Your name]
Follow-Up Email After a Referral
Dear [Referrer’s first name],
I hope this email finds you well. I wanted to take a moment to thank you for referring me to the [Position] role at [Company]. Your recommendation means a great deal to me, and I appreciate your confidence in my skills and abilities.
I am very excited about the opportunity to join the team and work with such a reputable organization. I wanted to check in and see if there are any updates regarding the status of my application and if there are any additional steps I should be taking in the hiring process.
Once again, thank you for your referral and I hope to keep in touch.
Best regards,
[Your name]
Follow-Up Email After a Job Offer
Dear [Hiring Manager],
Thank you for offering me the [Position] role at [Company]. I am very excited for the opportunity to join your team and contribute my skills and abilities to the company.
Before I accept the offer, I wanted to inquire if it would be possible to discuss some of the details of the offer. Specifically, I had questions regarding [Specific details].
Thank you again for your consideration and for providing me with this exciting opportunity. I am eager to work with your company and look forward to hearing from you soon.
Best regards,
[Your name]
The Art of The Follow-Up Email Sample for a Job Application
Sending a follow-up email sample for a job application can be a tricky business. On the one hand, you don’t want to come across as too needy or pushy; on the other hand, you don’t want to miss out on an opportunity simply because you didn’t follow up. In this article, we’ll take a look at some tips and strategies for crafting the perfect follow-up email sample that will help you stand out from the crowd.
Keep it Short and Sweet
When sending a follow-up email sample for a job application, it’s important to keep things concise and to the point. Remember, the hiring manager is likely very busy and doesn’t have time to read a long-winded email. Keep your email to two or three paragraphs at most. Start by thanking the hiring manager for their time and reiterating your interest in the position, then move on to briefly summarizing your qualifications and why you’re the best candidate for the job. Finally, close with a polite request for an update on the status of your application.
Emphasize Your Value Proposition
One of the keys to crafting an effective follow-up email sample for a job application is to emphasize your unique value proposition. In other words, why should the hiring manager choose you over all the other applicants? What makes you stand out? Be sure to highlight your relevant skills and experience, as well as any achievements or awards that demonstrate your abilities. Remember that the goal of your email is to convince the hiring manager that you’re the best candidate for the job, so make sure you’re highlighting your strengths.
Personalize Your Message
Another way to make your follow-up email sample stand out is to personalize it as much as possible. Avoid using generic language or form emails, and instead make an effort to personalize your message to the specific job and company you’re applying to. Refer to the job description and company website to get a better sense of what the hiring manager is looking for, and tailor your message accordingly. Finally, make sure you address the hiring manager by name rather than using a generic salutation like “Dear Sir/Madam.”
Don’t Be Too Pushy
While it’s important to follow up after submitting a job application, you also don’t want to be too pushy or aggressive. Avoid sending multiple follow-up emails or leaving voicemails that could be seen as harassing. Instead, send a polite follow-up email sample once or twice per week, and make sure you’re not coming across as too demanding. Remember, the hiring manager is likely receiving many applications, so be patient and respectful of their time.
End with Gratitude
Finally, it’s always a good idea to end your follow-up email sample with a note of gratitude. Thank the hiring manager again for their time and consideration, and reiterate your enthusiasm for the position. Let them know that you appreciate their efforts and that you’re looking forward to hearing back from them. A little bit of gratitude can go a long way and can help you make a positive impression on the hiring manager.
Crafting a strong follow-up email sample for a job application is all about balancing the right tone and message. Keep your email short and sweet, highlight your value proposition, personalize your message, don’t be too pushy, and end with gratitude. With these tips in mind, you’ll be well on your way to landing your dream job.
Follow Up Email Sample for Job Application FAQs
What is a follow up email?
A follow up email is a message sent to an employer or recruiter to check the status of a job application. It’s a way to express interest in the position, reiterate your qualifications, and remind them that you’re available for an interview.
When should I send a follow up email?
You should send a follow up email 1-2 weeks after your job application. This gives the employer or recruiter enough time to review your application and make a decision.
What should I include in a follow up email?
You should include a subject line that is clear and concise, a greeting, an opening line to express your interest in the position, a brief summary of your qualifications, and a request for an interview or update on the status of your application.
Is it appropriate to follow up multiple times?
It’s generally not appropriate to follow up more than once unless you receive a response from the employer or recruiter inviting you to do so. Multiple follow ups can come across as pushy or desperate, which may negatively impact your chances of getting the job.
Which tone should I use in a follow up email?
Use a professional and polite tone in your follow up email. Avoid using overly casual language or being pushy. Be respectful of the employer or recruiter’s time and decision-making process.
What should I do if I don’t receive a response to my follow up email?
If you don’t receive a response to your follow up email after a reasonable amount of time, it’s okay to follow up once more. If you still don’t receive a response, it’s best to move on and focus on other job opportunities.
Can a follow up email improve my chances of getting the job?
A follow up email can show the employer or recruiter that you’re enthusiastic about the position and interested in the company. It can also remind them of your qualifications and make you stand out from other candidates. However, a follow up email alone won’t guarantee that you get the job.
Thank You for Reading!
I hope that this follow-up email sample for job application has been helpful for you. Remember, it’s essential to follow up after submitting your job application, and doing so in a professional, polite way can set you apart from other candidates. Don’t forget to tailor your message to fit the company and position, and to keep it concise and clear. If you have any questions or comments, feel free to leave them below. Make sure to come back for more tips and advice on landing your dream job. Thank you again for reading!