10 Effective Follow Up Email Samples to Boost Your Response Rate

Oh, the dreaded follow-up email. We’ve all been there, staring at our computer screen with that cursor blinking back at us, wondering what to say to the person who hasn’t responded to our first email.

But fear not, my busy-bee friend. I have some follow-up email samples that will save you time and headache. These examples cover a variety of situations, from job inquiries to sales pitches. And the great thing is, you can personalize and edit them as needed to fit your specific scenario.

So, take a deep breath, copy and paste one of these samples, and hit send. Let’s get those replies flooding in!

The Best Structure for Follow-Up Email Sample – A Tim Ferriss-Style Guide

Writing follow-up emails can be nerve-wracking, especially when you’re unsure of how to structure them. But, with the right structure in place, you can increase your chances of getting a response.

Here are a few tips to help you structure your follow-up email like a pro, using Tim Ferriss’ writing style:

  • Start with a clear subject line: Make sure the subject line of your follow-up email is specific and concise. Keep it short and to the point, so the recipient knows exactly what the email is about.
  • Introduce yourself and remind the recipient who you are: Start off your email with a brief introduction, reminding the recipient who you are and how you know each other.
  • Reference your previous communication: Referencing your previous communication – whether it was a meeting, phone call, or email – can help jog the recipient’s memory and add context to your follow-up.
  • Get straight to the point: Don’t beat around the bush – get straight to the point of your follow-up email. Explain why you’re following up, what you’re hoping to achieve, and how the recipient can help you.
  • Provide value: If you’re asking the recipient for something – like a meeting or introduction – be sure to offer something of value in return. This could be as simple as sharing a relevant resource or offering your own expertise in a particular area.
  • End with a clear call-to-action: End your follow-up email with a clear call-to-action, explaining what you would like the recipient to do next. This could be scheduling a meeting, sending a response, or simply acknowledging receipt of your email.
  • Be professional and polite: Finally, remember to be professional and polite in your follow-up email. Use proper grammar and spelling, and avoid using overly casual language. If you’re unsure of how to address the recipient, err on the side of formality.

By following the above guidelines and adopting Tim Ferriss’ writing style, you can craft effective follow-up emails that get results. Remember, a well-structured follow-up email can make all the difference in maintaining a professional, productive relationship.

7 Follow-Up Email Templates

Following-up on Meeting Request

Dear [Name],

It was great meeting you last week and discussing potential business opportunities. As per our conversation, I would like to request a meeting with you and your team to further discuss how our companies can collaborate and mutually benefit from this partnership. I would like to know if there is any update regarding the scheduling of the meeting and if I can provide any more information before we meet.

Looking forward to your response and meeting in the near future.

Best regards,

[Your Name]

Following-up on Job Application

Dear Hiring Manager [Name],

I hope this message finds you well. I submitted my application for the [Position] role at [Company Name] a few weeks ago and I am following up to inquire about the status of my application. I am excited about this opportunity and would appreciate any information you can provide on the application review process.

Thank you for considering my application and I look forward to hearing back from you soon.


[Your Name]

Following-up on Request for Recommendation Letter

Dear Professor [Name],

I hope this email finds you well. I am writing to follow up on my request for a recommendation letter for my graduate school application at [University Name]. I understand that you have a busy schedule, but I would appreciate it if you could let me know the progress of the recommendation letter. Please let me know if there is any additional information that I can provide.

Thank you for your help and support. I look forward to hearing back from you soon.


[Your Name]

Following-up on Sales Proposal

Dear [Name],

Thank you for your time and consideration in reviewing our sales proposal for [Product/Service]. I am writing to see if you had any further questions or concerns about the proposal. Is there anything that we can provide or clarify that might be helpful? I would love to hear your feedback about it and explore how we can move forward with this opportunity.

Thank you for your time and I look forward to hearing back from you soon.

Best regards,

[Your Name]

Following-up on Interview Feedback

Dear [Interviewer Name],

Following our recent interview, I wanted to thank you for taking the time to talk to me about the [Position] role at [Company Name]. I am emailing to inquire if you have any feedback from the interview or any further questions that I can answer to help your decision-making process. It was a pleasure to discuss the opportunity with you and I remain excited about the role and the prospect of joining the company.

Thank you again for your time and consideration. I look forward to hearing from you soon.


[Your Name]

Following-up on Late Payment

Dear [Client Name],

I hope this email finds you well. I wanted to bring to your attention that I have not received payment yet for the [Product/Service] that I provided on [Invoice Date]. As the payment is overdue, I respectfully request that you make the payment as soon as possible. If there are any issues or concerns, please let me know so that we can resolve them together.

Thank you for your prompt attention to this matter. I look forward to continuing our business relationship.

Warm regards,

[Your Name]

Following-up on Customer Feedback

Dear [Customer Name],

I wanted to thank you for recently providing feedback about our [Product/Service]. Your input is highly valued and helps us improve our quality of services to our clients. I am following up to let you know that we have taken your comments into account and are working towards addressing them. We are committed to providing high-quality services and believe that your feedback will help us achieve our goals.

Thank you again for your support and partnership. We look forward to serving you in the future.

Best regards,

[Your Name]

Tips for Crafting the Perfect Follow-Up Email

The art of crafting the perfect follow-up email can be tricky, but it’s a crucial tool in your professional toolkit. Whether you’re following up on a job application, a sales pitch, or a networking opportunity, these tips will help you craft an effective and engaging follow-up email that keeps you top of mind.

First and foremost, make sure your follow-up email is personalized. Address the recipient by name and reference specific details from your previous interaction. This will show that you’re genuinely interested in their business and that you’re not just sending a generic mass email.

Next, make your email visually appealing. Break up the text with bullet points or numbered lists, use a clear and concise subject line, and make sure your email is formatted for easy reading. This will make it more likely that your recipient will read your message and respond.

When writing a follow-up email, make sure you’re not just asking for something. Add value by offering a helpful resource or suggesting a relevant connection. This will show that you’re invested in the relationship and that you’re not just looking to take something from them.

Finally, don’t be afraid to follow up more than once. If you don’t hear back after your initial email, try sending a polite reminder a few days later. Keep your tone friendly and professional, but don’t be afraid to be persistent. Sometimes it takes multiple attempts to get a response, but your persistence could pay off in the end.

In summary, crafting the perfect follow-up email requires personalized messages, visually appealing formatting, an offer of value, and persistence. With these tips in mind, you can build stronger relationships and increase your professional success.

Frequently Asked Questions about Follow Up Email Samples

What is a follow up email?

A follow up email is an email sent after an initial email or conversation to remind the recipient about the topic they discussed previously.

Why is a follow up email important?

A follow up email shows that you are interested in the recipient’s response and strengthens the relationship between you and the recipient. It also helps to ensure that important tasks are not forgotten.

What should be included in a follow up email?

A follow up email should include a reminder of the previous conversation or email, a summary of important points, and a request for action or response from the recipient.

When should you send a follow up email?

You should send a follow up email within a few days after the initial email or conversation, depending on the urgency of the matter.

How do you write an effective follow up email?

To write an effective follow up email, keep it concise and to the point, use a clear subject line, restate important points, and end with a call to action.

What are some examples of follow up emails?

Examples of follow up emails include sending a thank you email after an interview, following up with a potential client after a sales pitch, or reminding a coworker about a deadline.

What should you do if you don’t receive a response to your follow up email?

If you don’t receive a response to your follow up email, it is appropriate to send one more follow up email after a few days. If you still don’t receive a response, you may need to consider other forms of communication or assume that the recipient is not interested.

Wrap It Up!

And there you have it! A follow-up email sample that can help you land the gig you’ve been eyeing! I hope you found this article helpful, and that you’re now equipped with the knowledge to craft the perfect follow-up message. Remember, the key to success is patience and persistence. Keep at it, and you’ll soon find the opportunities rolling in. Thanks for reading, and be sure to drop by for more useful articles in the future. Until next time!