Have you ever heard the saying, “the squeaky wheel gets the grease”? This rings especially true in the job search process – following up after an interview can make all the difference. But what should you write in your follow up email to the hiring manager? Fear not, I’ve got you covered. In this article, you’ll find some great follow up email samples for various situations. You can use them as templates and edit them as needed to make sure you’re putting your best foot forward. So let’s get into it and boost your chances of landing that dream job!
The Best Structure for a Follow-Up Email to a Hiring Manager
Following up with a hiring manager after a job interview is essential if you want to stand out from the competition and increase your chances of getting hired. However, not all follow-up emails are created equal. To make sure your email is compelling and effective, you need to structure it in a way that captures the hiring manager’s attention and addresses their specific needs and concerns.
Here’s a step-by-step approach that you can use to structure your follow-up email:
Step 1: Start with a Greeting and an Expression of Gratitude
Begin your email by addressing the hiring manager by name and expressing your gratitude for the opportunity to interview for the position. This sets a positive tone and shows that you appreciate the hiring manager’s time.
Step 2: Recap Your Conversation
Next, summarize your conversation with the hiring manager and highlight the key points that you discussed in the interview. This demonstrates that you were paying attention and that you’re genuinely interested in the position.
Step 3: Address Any Concerns or Questions
If there were any concerns or questions that came up during the interview, make sure you address them in your follow-up email. This shows that you’re proactive and that you’re willing to take the initiative to resolve issues.
Step 4: Reiterate Your Skills and Qualifications
Remind the hiring manager of your skills and qualifications that make you the best fit for the job. This reinforces why you’re the right candidate for the role and sets you apart from the competition.
Step 5: Express Your Continued Interest in the Position
End your email by reiterating your enthusiasm for the position and your desire to move forward in the hiring process. This shows that you’re still interested in the position and that you’re committed to pursuing it.
By using this structure, you can create a follow-up email that is concise, effective, and persuasive. Remember to keep your tone positive and professional, and to tailor your message to the specific needs and concerns of the hiring manager. With a carefully crafted follow-up email, you can increase your chances of landing your dream job.
7 Follow Up Email Samples to Hiring Manager
Follow-up to Check Status of Application
Dear [Hiring Manager’s Name],
I hope this email finds you well. I just wanted to follow up on the status of my application for the [Position] role at [Company]. I remain very interested in this role and would love the opportunity to speak with you further about how my experience and skills align with the requirements of this position. Any updates or a timeline would be greatly appreciated.
Thank you for considering my application, and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Follow-up After an Interview
Dear [Hiring Manager’s Name],
Thank you for taking the time to meet with me [or “us” if there were multiple people in the interview] yesterday for the interview for the [Position] role at [Company]. I wanted to follow up and express my continued interest in this position. Our conversation further solidified my belief that my skills and experience are a good fit for this role.
If you need any further information or have any questions about my qualifications and how they could contribute to [Company], please let me know. I am excited about the opportunity to potentially join your team, and I thank you for considering me for the role.
Thank you again for your time, and I look forward to hearing back from you soon.
Sincerely,
[Your Name]
Follow-up After a Networking Event
Dear [Hiring Manager’s Name],
I hope you are doing well. It was a pleasure meeting you at the [Event Name] event last week. I wanted to take a moment to connect with you further and express my interest in joining [Company].
I was particularly impressed with [Something You Learned from the Conversation, e.g., the company’s innovative approach to sustainability]. This resonated with me, as I aspire to work for a company that prioritizes sustainability practices.
If there is an opportunity to discuss more about my skills and experience or potential positions at the company, I would be happy to chat further.
Thank you for taking the time to read my email. I look forward to hearing back from you.
Best regards,
[Your Name]
Follow-up to Submit Additional Information
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] role at [Company]. I appreciated the opportunity to discuss my qualifications and background during our previous interaction.
I wanted to follow up and submit additional information, such as my portfolio, certifications, or references, that may further demonstrate my qualifications and experience for this role.
Please let me know if there’s anything else I can provide to support my candidacy. I would be happy to answer any questions or provide any other supporting material that you may require.
Thank you again for your consideration, and I hope to hear back from you soon.
Best regards,
[Your Name]
Follow-up After a Career Fair
Dear [Hiring Manager’s Name],
I hope this email finds you well. I had the pleasure of meeting one of your representatives at the [Career Fair Name] last week. I was impressed with the company’s growth strategy and commitment to employee development and engagement.
I am particularly interested in the [Position] role at your company and would like to clarify any questions you may have or provide further information about my qualifications and experience.
If you are looking for any additional information or have any questions for me, please don’t hesitate to reach out. I look forward to hearing back from you soon.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Follow-up After a Referral
Dear [Hiring Manager’s Name],
I hope this email finds you well. I was referred to you by [Name] as someone who might be interested in my qualifications and experience for a particular job opening. I am excited about the opportunity to contribute to [Company] and would be thrilled to discuss my qualifications and experience further.
Please let me know if you need any additional information from me or if there is an opportunity to set up a time to chat.
Thank you in advance for your time and consideration, and I look forward to future communication with you.
Best regards,
[Your Name]
Follow-up after a Rejection
Dear [Hiring Manager’s Name],
I wanted to thank you for the opportunity to interview with [Company], and I appreciate your time and consideration during the interview process. Although I am disappointed not to be moving forward in the process, I respect your decision and understand that you had tough choices to make.
I am still interested in working for your company, and I appreciate the culture and values you embody. If there is any other opportunity in the future for which you believe my qualifications and experience would be a good fit, please let me know.
Thank you again for your time and consideration, and I wish you the best of success in your search.
Best regards,
[Your Name]
Mastering the Art of Follow-Up Emails to Hiring Managers: Tips and Tricks
Follow-up emails to hiring managers are an essential part of any job search process and can be the difference between landing your dream job or receiving another rejection notice. In this article, we’ll explore the tips and tricks to help you craft a compelling follow-up email to the hiring manager, whether it’s after an interview or in the early stages of the application process.
1. Timing is Everything
Timing is key when it comes to follow-up emails to a hiring manager. After an interview, it’s generally recommended you send a message within 24 hours expressing your gratitude and reiterating your interest in the position. After this, you can follow up again within a week if you haven’t heard back from the hiring manager, but avoid sending too many messages as this can look desperate.
2. Keep it Professional
While it’s essential to express enthusiasm and personality in your follow-up email, remember to keep it professional and free of typos or grammatical errors. Use a formal tone and address the hiring manager by their name to show you’ve done your research.
3. Highlight Your Unique Selling Points
Your follow-up email should reiterate why you’re the perfect candidate for the job. Use this opportunity to remind the hiring manager of your unique selling points and how they align with the company’s goals and objectives. Use specific examples of how your skills and experience can benefit the organization.
4. Show You’re Proactive
If you’re sending a follow-up email before an interview or in response to a job posting, use this opportunity to indicate your proactive nature. Express your enthusiasm and interest in the position and the company. If you have any ideas or suggestions related to the role or the industry, don’t be afraid to share them in a thoughtful and respectful manner.
5. Provide Value
Your follow-up email should show how you can provide value to the company. If you’ve done some research on the organization, mention a recent project or initiative they’ve undertaken, and how you can contribute to its success. Giving potential employers insight into your expertise can prove valuable and can help differentiate you from other candidates.
6. Keep it Short and Sweet
Avoid writing a lengthy follow-up email. Keep it short and sweet, with a clear and concise message. This shows your ability to communicate effectively and efficiently and indicates that you respect the hiring manager’s time.
In conclusion, follow-up emails are crucial to any job search, and with these tips and tricks, you can master the art of crafting a compelling message. Remember, take a professional approach, highlight your unique selling points, and show your proactive nature. With a little bit of effort and some strategic thinking, you can increase your chances of success in landing your dream job.
FAQs about Follow-up Emails to Hiring Managers
What is a follow-up email to a hiring manager?
A follow-up email to a hiring manager is a message sent after a job interview or application to check for updates on the hiring process or express continued interest in the position.
When should I send a follow-up email to a hiring manager?
You should send a follow-up email to a hiring manager 1-2 weeks after an interview or application, or according to any timeline the hiring manager may have provided.
How should I format a follow-up email to a hiring manager?
Your follow-up email should have a professional tone, a clear subject line that includes your name and the position, a greeting using the hiring manager’s name, a brief introduction and reminder of your interest in the position, and a call to action to encourage the hiring manager to respond.
What should I include in a follow-up email to a hiring manager?
You should include a thank you note for the interview or consideration, a recap of your strengths and qualifications, any additional information you may have forgot to mention during the interview, and a statement expressing your continued interest in the position.
How often can I send follow-up emails to a hiring manager?
You should avoid sending too many follow-up emails, as it can come across as pushy or impatient. In general, one follow-up email after an interview or application is sufficient, unless the hiring manager has indicated otherwise or provided a specific timeline.
What if I don’t receive a response to my follow-up email?
If you don’t receive a response to your follow-up email, you can send a polite reminder message after a few days or a week. However, if you still don’t hear back, it’s best to move on and continue your job search.
Can I use a follow-up email to negotiate salary or benefits?
A follow-up email should not be used as an opportunity to negotiate salary or benefits. These conversations are best left for later stages of the hiring process or negotiations, and should be addressed separately and professionally.
Wrapping it up!
Thanks for taking the time to read our guide on follow-up emails for hiring managers. We hope that you’ve found the sample emails useful and can now craft your own personalized follow-ups to potential employers. Remember to focus on keeping your communication clear and concise, and always add a touch of personality. If you have any questions or suggestions, please don’t hesitate to drop them in the comments section. We’d love to hear from you again soon, so come back and visit for more career tips and resources!