Are you tired of drafting formal letters with attachments? Don’t worry – we’ve got you covered! We have compiled sample formal letters with attachments that are sure to save you both time and effort. These samples are free to use, and you can edit them as needed to fit your purpose.
Whether you’re communicating with your boss, colleague, or a government agency, a formal letter can help you convey your message effectively. However, drafting a formal letter can be time-consuming, especially if it requires attachments. That’s why we have taken the initiative to compile sample letters that you can tweak and customize to your satisfaction.
To get you started, we have attached a formal letter example with attachment. This sample can act as a template for various formal letters, and with a few edits, you can have it ready in no time. Our formal letter with attachment sample covers all the essential components, from the header to the closing remark. By following this example, you can create your own tailored letter in minutes.
At [Company], we aim to make your life easier by providing you with resources to help you navigate the complexities of communication. This formal letter with attachment sample is one of the many tools we offer to help you communicate efficiently. Whether you’re a professional or a student, our sample letters can help you draft that perfect communication that conveys your message accurately and professionally.
So what are you waiting for? Download our formal letter with attachment sample and start editing it to fit your specific needs. We promise you’ll save yourself time and effort, allowing you to focus on what matters most.
The Best Structure for Formal Letter with Attachment Sample
When it comes to writing a formal letter with an attachment, it is important to follow a specific structure to ensure that your message is clear and professional. This structure will help you to organize your thoughts and present your ideas in a cohesive and logical manner. In this article, we will discuss the best structure for formal letters with an attachment and provide a sample to help you get started.
The first step in writing a formal letter with an attachment is to include an appropriate heading. The heading should include your name and contact information, the date, and the recipient’s name and address. Be sure to include the correct titles and honorifics, such as “Miss,” “Mrs.,” or “Dr.” if applicable. Here is an example of a properly formatted heading:
John Doe
123 Main Street
Anytown, USA 12345
January 1, 2022
Ms. Jane Smith
ABC Corporation
987 Business Road
Anytown, USA 54321
Once you have established the proper heading, begin your letter with a formal greeting such as “Dear Ms. Smith.” In the first paragraph, introduce yourself and state the purpose of your letter. This is where you should also mention that you have attached a document, and briefly summarize its contents. Be sure to keep this paragraph concise and to the point.
The body of the letter should include several paragraphs that expand upon the purpose of your letter. In this section, you should provide more detail about the attached document and explain why it is important. If you are writing to request something, be sure to explain the reasons behind your request and how it will benefit both parties. This section should be informative and persuasive, but avoid being overly verbose.
In the final paragraph, summarize your message and restate the purpose of your letter. If you are open to further communication or follow-up, make sure to express this in a courteous and polite manner. End your letter with a formal closing such as “Sincerely,” and include your name and contact information below it.
Here is an example of a formal letter with an attachment:
Dear Ms. Smith,
I am writing to provide you with a copy of the report on our latest product line that we discussed during our meeting last week. The report provides a detailed analysis of our sales performance over the past quarter and outlines several strategies for improving revenue in the future.
The report also contains a detailed breakdown of customer feedback and areas where we can improve our marketing and outreach efforts. We believe that this data will be invaluable to your team as you continue to develop your marketing and sales strategies.
If you have any questions or would like to discuss any of the findings in more detail, please do not hesitate to contact me. I look forward to hearing from you soon.
Sincerely,
John Doe
123 Main Street
Anytown, USA 12345
(555) 555-5555
[email protected]
In conclusion, following a clear and concise structure in your formal letters with attachment allows you to effectively communicate your message. Make sure that your letter is polished, professional, and easy to read. The sample above will serve as an excellent guide as your write your own formal letters with attachments.
Sample Formal Letter with Attachment for Job Application
Recommendation Letter for Job Application
Dear Hiring Manager,
I am writing this recommendation letter for Ms. Samantha Brown, who is applying for a position in your esteemed organization. Samantha is talented, hardworking, and reliable. I had the pleasure of working with her at ABC Company where she worked as a marketing executive for three years.
During her time at ABC Company, Samantha displayed an exceptional ability to work under pressure and deliver quality work within tight deadlines. She created innovative marketing strategies that helped the company expand its customer base and increase revenue. She was a key team player, regularly collaborating with colleagues to meet client demands and achieve company objectives.
Samantha has been an invaluable asset to ABC Company, and I have no doubt that she would bring the same level of enthusiasm and dedication to your organization. I write this letter wholeheartedly recommending her for the job.
Please find attached her resume and other supporting documents. If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
Complimentary Close
Recommendation Letter for University Admission
Dear Admission Officer,
It is my pleasure to recommend Mr. John Winters for admission to your esteemed university. I have known John for six years and have witnessed his growth and development, both academically and personally. He has been a dedicated student who always strives to achieve excellence in everything he does.
John is an outstanding student who consistently achieves academic excellence. He is intelligent and has a strong work ethic. He also has excellent communication skills and is able to work effectively in a team setting. During his time as a member of the debating team, he represented the school in regional and national competitions and emerged as the winner on several occasions.
I have no doubt that John would be an asset to your university. He is committed to his goals, and I am confident that he will make a significant contribution towards the growth and development of your institution. Please find attached his academic transcripts, certificates, and other supporting documents.
Sincerely,
[Your Name]
Complimentary Close
Recommendation Letter for Internship
Dear Internship Coordinator,
I am writing this recommendation letter for Ms. Emily Clark, who is seeking an internship in your organization. I had the pleasure of working with Emily last summer when she interned at our company. During her tenure, she displayed a strong work ethic, a willingness to learn, and a positive attitude.
Emily quickly proved herself to be a dependable and hardworking team member. She was responsible for handling a range of administrative tasks, from scheduling appointments to organizing files. She paid close attention to detail and was able to complete tasks accurately and efficiently.
In addition, Emily is a quick learner and was able to adapt easily to our company culture. She also demonstrated excellent communication skills, both written and verbal. I am confident that she will be an asset to your team and that she will be able to contribute effectively to your organization’s goals.
Please find attached her resume and other supporting documents. If you have any further questions, do not hesitate to contact me.
Sincerely,
[Your Name]
Complimentary Close
Recommendation letter for Graduate School Application
Dear Admissions Committee,
I am writing this letter of recommendation for Ms. Sarah Jones, who is applying for admission to your graduate school. Sarah was my student in several classes, and I had the pleasure to supervise her research work in the final year of her undergraduate program.
During her undergraduate studies, Sarah demonstrated extraordinary academic ability, consistently earning excellent grades. She is a bright student, curious, and always seeking to learn more. Conducting research under her supervision was a pleasure as she had great enthusiasm and insight into the subject.
Aside from academics, Sarah is also an excellent communicator. She regularly participated in class discussions, always articulating her ideas clearly and concisely. She brings tremendous value to any team she is part of, as she consistently collaborates effectively and respectfully.
I believe that Sarah has the qualities needed to succeed in your graduate program, and I wholeheartedly endorse her application. I have attached her transcripts, resume, and additional supporting documents. If you have any further questions, please feel free to contact me.
Sincerely,
[Your Name]
Complimentary Close
Recommendation Letter for Promotion
Dear HR Manager,
I am writing this recommendation letter for Mr. William Lee, who is being considered for a promotion in your organization. I have had the pleasure of working with William for two years in our sales department.
William has been an integral part of our sales team, and his contributions have helped the company achieve impressive growth rates. His exceptional sales skills and ability to lead his team towards achieving targets have led to many successful deals resulting in increased revenue for the company.
William is a team player who works well with others. His positive attitude brings out the best in everyone around him. He is also a quick learner and always seeks opportunities to develop himself personally and professionally.
I wholeheartedly recommend William for his promotion and believe that he would make an excellent team lead. Please find attached his resume, performance reports, and recommendations from other team members.
Sincerely,
[Your Name]
Complimentary Close
Recommendation Letter for Scholarship Application
Dear Scholarship Committee,
I am writing this recommendation letter for Mr. Jacob Smith, who is applying for a scholarship to pursue his higher education. Jacobs is an exceptional student who has displayed a remarkable level of academic excellence and strong leadership skills.
The first time I saw Jacob in class, I was impressed with his eagerness to learn and to contribute to class discussions. He consistently produced high-quality work and was always willing to help his peers. Jacob is not only smart but also an exceptional leader who has successfully led different teams of students on numerous occasions.
In addition to his academic achievements, Jacob has also been actively involved in extracurricular activities. He is a member of various organizations such as the debate club and volunteers regularly to help the community.
I strongly recommend Jacob for this scholarship. He is highly deserving of any form of assistance that would further his education, and I am confident that he will utilize this opportunity to make significant contributions to society. Please find attached his transcripts and other supporting documents.
Sincerely,
[Your Name]
Complimentary Close
Recommendation Letter for Volunteer Work
Dear Volunteer Coordinator,
I am writing this recommendation letter for Ms. Ashley Davis, who has recently volunteered with our organization. Ashley is an exceptional volunteer who has exhibited a strong commitment to making a difference in the lives of the people we serve.
During her time with us, Ashley went above and beyond to ensure that she is providing the best possible services to our beneficiaries. She displayed excellent communication skills, was punctual, resourceful, and consistently provided high-quality outputs.
Ashley approached her work with great enthusiasm, professionalism, and energy. She was willing and able to take on any task asked of her, and contributed positively to the overall goals of the organization.
I highly recommend Ashley for any volunteer opportunity she may be interested in, and I wholeheartedly endorse her application. If you have any further questions, do not hesitate to contact me.
Sincerely,
[Your Name]
Complimentary Close
Tips for Writing a Formal Letter with Attachments
When it comes to writing a formal letter with attachments, it is important to remember that the content and layout of the letter can greatly impact the overall tone and effectiveness of your message. Here are some tips to keep in mind as you draft your letter:
- Begin with a clear and concise introductory paragraph that establishes the purpose of the letter and provides any necessary background information.
- Use a professional tone throughout the letter and avoid using slang or informal language.
- Be specific in your language and avoid using vague or general terms that may lead to confusion or misinterpretation.
- Include all necessary details and information within the body of the letter, including any relevant dates, times, and contact information.
- When including attachments, be sure to clearly label and list them in the body of the letter, and also include a brief explanation of what each attachment is and why it is relevant.
- Use a formal closing to the letter, such as “Sincerely” or “Best regards,” and be sure to sign your name legibly beneath it.
- Proofread your letter carefully for spelling, grammar, and punctuation errors before sending to ensure it is clear, concise, and professional.
Overall, when writing a formal letter with attachments, it’s important to remember that the goal is to convey important information or make a persuasive argument in a clear, professional manner. By following these tips, you can ensure that your letter achieves its intended purpose and makes a positive impression on the recipient.
What is a formal letter with attachment?
A formal letter with attachment is a written communication that follows a specific format and is typically used in professional or business settings. The attachment refers to any additional documents or materials that are included with the letter.
What is the purpose of a formal letter with attachment?
The purpose of a formal letter with attachment is to convey information to the recipient in a clear, concise, and formal manner. The attachments may provide additional details or support for the information contained in the letter.
What should be included in a formal letter with attachment?
A formal letter with attachment should include the sender’s contact information, date, recipient’s contact information, salutation, body of the letter, closing, and signature. The attachment should also be referenced in the body of the letter and attached to the letter.
How should the attachment be referenced in the body of the letter?
The attachment should be referenced in the body of the letter by including a sentence or phrase that explains the purpose of the attachment and directs the recipient to it. For example, “Please see the attached brochure for more information on our new product line.”
What format should the attachment be in?
The format of the attachment will depend on its content and purpose. However, it is recommended to use a common format, such as PDF or Word, to ensure that the attachment can be easily opened by the recipient.
How should the formal letter with attachment be addressed?
The formal letter with attachment should be addressed using proper business etiquette. This includes using the recipient’s full name and appropriate title, such as “Dear Mr. Smith” or “Dear Dr. Jones.”
What is the proper way to end a formal letter with attachment?
The proper way to end a formal letter with attachment is by using a complimentary close, such as “Sincerely” or “Best regards,” followed by the sender’s signature and printed name.
Take The Next Step With Your Formal Letter!
Well, that about does it for our sample formal letter with attachment. We hope you found it helpful and informative! Remember, the key to a successful formal letter is to keep it clear, concise, and professional. Make sure to include all necessary attachments and double-check for any errors. If you have any questions or comments, feel free to leave them below! Thanks for reading, and be sure to check back for more helpful writing tips and tricks.