As professionals, we’ve all experienced those awkward moments of staring blankly at our computer screen, not knowing what to write in an email. Even more daunting is the task of crafting a “going forward” email – one that establishes clear expectations and sets the stage for productive communication in the future.
Whether you’re a seasoned email writer or just getting started, you’ll be happy to know that writing a going forward email doesn’t have to be a painful process. In fact, with the right guidance and some actionable examples, you’ll be able to craft a thoughtful and effective message in no time.
So, where can you find such examples? The good news is that there are plenty of resources out there for you to tap into. From professional templates to customizable frameworks, the internet is filled with a wealth of information that can help jump-start your going forward email writing process.
And the cherry on top? You don’t even need to be a seasoned writer to make the most of these resources. With a little bit of tweaking and editing, you can make any template or framework work for your specific needs and communication style.
In this article, we’ll explore a range of going forward email samples, complete with actionable tips and insights to help you craft the perfect message. Whether you’re reaching out to a new client, following up on a project, or simply looking to improve your communication strategy, you’ll find everything you need to know right here.
So grab your coffee, settle in, and get ready to master the art of the going forward email.
The Best Structure for Going Forward Email
Writing an email that gets the desired response requires more than just good grammar and proper punctuation. The structure of the email itself can greatly affect its overall effectiveness. If you want to create a compelling email that drives action, follow these tips.
First, start with a clear subject line. The subject line should be concise and descriptive, letting the recipient know exactly what the email is about. Use active language and avoid vague wording.
Next, begin with a personalized greeting. Addressing the recipient by their name shows that you are interested in communicating with them specifically, and not just sending out a generic message. This also helps create a connection and improve the chances of a positive response.
In the opening paragraph, clearly state the purpose of your email. Be direct and get to the point, as people are often busy and don’t have time to read lengthy messages. Use short sentences and bullet points to make the information easily digestible.
In the next paragraph, provide context and any necessary background information. This can help the recipient understand the importance of the request and why they should take action. Be sure to keep this section brief and relevant to the main message of the email.
Next, make your request or call to action. Be specific about what you need or what action you want the recipient to take. Use simple language and avoid any confusion. This is also a good opportunity to offer additional information or resources to help support your request.
Finally, end with a polite closing and a clear message of what to expect next. Thank the recipient for their time and consideration, and let them know what you plan to do next or when they can expect to hear back from you.
Overall, the best structure for going forward email is one that is clear, concise, and personalized. By following these tips, you can increase the chances of getting the desired response and achieve your desired outcome.
7 Sample Going Forward Emails
Follow-Up on Meeting
Hello [Name],
It was a pleasure meeting you yesterday to discuss our potential partnership. As promised, I wanted to follow up with a brief summary of our conversation and to give you some information on the next steps we should take to move forward.
Based on our discussion, it seems that our companies have a lot in common and could greatly benefit from working together. Specifically, we spoke about how your expertise in marketing could be leveraged to help promote our new product launch and how our technology platform could help streamline your internal processes.
To continue the conversation, I suggest setting up a call next week to discuss further details. I look forward to hearing back from you and am excited about the potential of this partnership.
Best regards,
[Your Name]
Job Application Status Update
Dear [Name],
I hope this email finds you well. I wanted to reach out and provide a status update on your job application for the [Position] role at our company.
After reviewing your application and conducting interviews, we have decided to advance other candidates in the hiring process. While we were impressed by your qualifications and experience, the competition for this position was extremely high and we had to make some tough choices.
I want to thank you for your interest in our company and for taking the time to apply. We keep resumes on file in case something comes up in the future that might be a better fit for your skills and experience, so please feel free to apply to any future positions that interest you.
Best regards,
[Your Name]
Recommendation for Promotion
Dear [Name],
I am writing to strongly recommend that [Employee Name] be promoted to [Position]. I have had the pleasure of working closely with [Employee Name] for [amount of time] years, and can confidently say that [he/she] is one of the most talented and hardworking individuals I have had the pleasure of working with.
[Employee Name] consistently goes above and beyond in their current role, taking on additional responsibilities and excelling in every task assigned to [him/her]. [He/She] is highly skilled in [specific skill] and always demonstrates a strong work ethic and a positive attitude. I have no doubt that [he/she] would excel in [Position] and continue to make valuable contributions to our organization.
I strongly urge you to consider my recommendation for [Employee Name] for the position of [Position]. Please let me know if you have any questions or need further information.
Best regards,
[Your Name]
Thank You for Your Business
Dear [Customer Name],
Thank you for choosing our company for your recent [product/service] purchase. We greatly appreciate your business and hope that you are satisfied with your purchase.
If you have any questions or concerns about your purchase, please do not hesitate to reach out to us. We are always here to help and want to ensure that you are completely happy with your experience with our company.
Thank you again for your business and we look forward to serving you in the future.
Best regards,
[Your Name]
Condolence Message
Dear [Name],
I am so sorry to hear of your recent loss. Please know that you and your family are in my thoughts during this difficult time.
If there is anything that I can do to help, please do not hesitate to let me know. Whether it be running errands, bringing over a meal, or simply lending an ear to listen, I am here for you.
Please take care and know that you have my deepest sympathies.
Sincerely,
[Your Name]
Invitation to Meeting
Dear [Name],
I would like to invite you to a meeting to discuss [Topic]. The meeting will take place on [Date] at [Time] in [Location].
At the meeting, we will be discussing [Agenda]. I believe that your perspective and expertise would be extremely valuable to the discussion and would greatly appreciate your attendance.
Please let me know if you are able to attend and if there is anything particular that you would like to see discussed. I look forward to seeing you there.
Best regards,
[Your Name]
Customer Service Follow-Up
Dear [Customer Name],
I wanted to follow up with you regarding your recent inquiry about [Issue]. Our customer service team has been working hard to resolve the issue and we wanted to check in and see if everything has been resolved to your satisfaction.
If you are still experiencing any issues or have any questions, please do not hesitate to reach out to us. We are committed to providing the highest level of customer service and want to ensure that you are completely satisfied with your experience with our company.
Thank you for choosing our company and we look forward to serving you in the future.
Best regards,
[Your Name]
Tips for Writing Effective ‘Going Forward’ Email Samples
Writing an email is one of the most common forms of communication. Be it for personal or professional purposes, emails have become an essential part of our daily routine. In professional settings, writing emails requires a certain level of professionalism, particularly when it comes to sending ‘going forward’ emails. These emails usually serve the purpose of setting expectations, summarizing a meeting, or detailing an agreement. Let’s take a look at some of the tips you can use to write effective ‘going forward’ emails.
1. Keep it simple: Simplicity is key when it comes to writing effective ‘going forward’ emails. Emails that are too lengthy and verbose can quickly become boring and lose the reader’s attention. Keep it short and sweet, straight to the point, highlighting the most critical bits of information.
2. Use bullet points: Bullet points help draw the reader’s attention to specific information and make it easier to skim through the email. Use them to highlight the most important takeaways from the email.
3. Address the recipient personally: Start the email with a personal greeting that lets the recipient know that you are addressing them specifically. This is a great way to show that you are speaking directly to the recipient and paying attention to their needs.
4. Summarize the key points: Use ‘going forward’ emails to summarize the most important points discussed in a meeting or agreement. This helps to ensure that everyone is on the same page and sets expectations for future interactions.
5. Be clear and concise: Make sure that the language you use is clear, concise, and to the point. Avoid using jargon or technical terms that the recipient might not understand, as this can make the email hard to read and lead to misunderstandings.
6. Provide a call-to-action: Provide a clear call-to-action that lets the recipient know what they need to do next. This helps to ensure that everyone is on the same page and sets expectations for future interactions.
7. Check for errors: Before sending the email, check for any spelling or grammatical errors. This is essential, as errors can make you appear unprofessional and careless.
In conclusion, writing effective ‘going forward’ emails requires a level of professionalism, clarity, and simplicity. By following the tips above, you can ensure that your emails are clear, understood, and received positively.
Going Forward Email Sample FAQs
What does it mean to send a “going forward” email?
A “going forward” email is a message sent to communicate the desired plan of action for future events or activities.
When is it appropriate to send a “going forward” email?
A “going forward” email is appropriate when there is a need to communicate a change in direction, strategy, or plan for a project or task.
How should I structure a “going forward” email?
A “going forward” email should have a clear subject line, include a brief summary of the current situation, explain the desired plan of action, and provide any necessary instructions or next steps.
What tone should I use in a “going forward” email?
A “going forward” email should be professional and positive in tone, while still addressing any concerns or issues that need to be resolved.
How can I ensure that my “going forward” email is effective?
To ensure that your “going forward” email is effective, be clear and concise in your communication, use bullet points or numbered lists to make important details stand out, and follow up with any necessary action steps or additional resources.
What should I do if I receive a “going forward” email?
If you receive a “going forward” email, make sure to read it carefully and understand any changes or new instructions that are being communicated. If you have any questions or concerns, reply to the email or schedule a meeting to discuss further.
What are some common mistakes to avoid when sending a “going forward” email?
Common mistakes to avoid when sending a “going forward” email include being too vague or unclear, not providing enough context or background information, and not giving clear directions or next steps for action.
All set to go forward with your email?
Thank you for reading! Sending out emails is an important task we all do daily and with these simple samples, it can be easier to get started. You can always come back and visit us for more updates and ideas to make your day more productive. We wish you all the best in your inbox challenges and hope this article has been helpful. Happy emailing!