Professional and Heartfelt Goodbye Email Sample to Coworkers: Tips and Examples

Have you ever found yourself struggling to put together a farewell email to your colleagues, unsure of the right tone and message to convey your gratitude for the time you’ve spent together? Perhaps you’re moving on to a new endeavor, or maybe it’s time to say goodbye after years of dedicated service. Whatever the reason, crafting the perfect goodbye email to your coworkers can be a daunting task.

Thankfully, there are countless examples and templates available online to help guide you through this process. Whether you’re looking for a heartfelt message of thanks or a lighthearted goodbye, there are numerous options to choose from. With a little inspiration and some editing, you can create a farewell email that perfectly captures your sentiments.

To make things easier, we’ve gathered some of the best farewell email samples to coworkers that you can use as a starting point. These examples range from simple and concise to more elaborate messages, each offering its own unique take on saying goodbye. From expressing your appreciation for the support and camaraderie you’ve enjoyed to sending your best wishes for the future, these email templates can help guide you through the process of crafting the perfect farewell message.

So take a deep breath, relax, and let these examples inspire you to create an email that reflects your personality and your gratitude for your time with your colleagues. With a little effort and some sincerity, you can create a farewell email that your coworkers will cherish for years to come. Good luck and happy writing!

The Best Structure for a Goodbye Email to Coworkers

As we leave a job or make a significant career move, it can be tough to bid farewell to the colleagues who have been a part of our daily routine. However, we can make our parting less daunting and more memorable by sending a goodbye email to coworkers. The key to composing a great farewell email lies in its structure. Here’s a guide on the best structure for a goodbye email sample to coworkers.

Opening Salutation

First impressions count, and the same is true with farewell emails. Open your email with a polite greeting, using a tone that’s appropriate for your work culture. Start with a simple “Hello,” or “Good morning/afternoon/evening, team,” followed by a polite expression of gratitude and acknowledgement for the individual’s contributions. This sets a positive tone and lets your colleagues know that you value their work.

Acknowledge Your Time at the Company

Explicitly state how you feel about leaving, and express some gratitude. Keep your words simple and straight to the point. It can be something as simple as “It has been an incredible experience working here, and I’m grateful for the opportunity to have been a part of the team.” You may go on to mention how you feel about leaving the company, such as a mix of excitement and sadness.

Reflect on Good Memories

Recalling the good times and memories that you and your colleagues shared can add a personal touch to your email and make it more meaningful. Perhaps you recall a hilarious joke shared with a colleague or the memorable moments working together. Sharing these moments not only makes the email more enjoyable to read but also helps you to forge a deeper connection with your colleagues.

Express Expectations for the Future

Your colleagues may wonder what your next steps are, so give them a glimpse of your future plans and goals. This gives your colleagues something to look forward to, and a sense of assurance that they can keep in touch with you and know how you’re doing. It’s also a fantastic way to keep your network growing.


Close your email with a warm message such as “Wish you all the best” or a quote that inspired you. You may also choose to include your contact information, in case some colleagues want to stay in touch. This is also an opportunity to express your gratitude to your team for being part of your professional journey.

Remember, a goodbye email should not be too long or too short. Try to keep it short, simple, and sweet, and sincere. A ‘thank you’ goes a long way in communicating that your team has been significant to you at work. So, use this opportunity to express your appreciation and reconnect with people you will always remember and admire.

Goodbye Email Samples to Coworkers for Different Reasons

Saying Farewell due to a New Job Opportunity

Dear Colleagues,

I am writing to inform you that I will be leaving my current position at [Company Name] due to a new job opportunity. It has been an incredible experience working with such a talented and supportive team for [amount of time]. I am grateful for the knowledge I have gained and the relationships I have formed during my time here.

Thank you for the memories, learnings, and laughs we shared. I will always treasure those moments with you. Please keep in touch, and hopefully, I will cross paths with you all in the future.

Best regards,

[Your Name]

Leaving Due to Relocation

Dear Team,

I want to inform you that I will be leaving [Company Name] due to my upcoming relocation. I have had an amazing time working with all of you and feel honored to have learned and grown professionally alongside such a fantastic group of people.

Having spent [amount of time], it has been a time full of positivity, innovation, and growth. Even though I am excited about what lies ahead, leaving is a difficult decision. I will always cherish the relationships I have built with you all and will miss being part of this incredible team.

Thank you for being a part of my professional and personal journey. Please stay in touch.

Warm regards,

[Your Name]

End of Contract

Hello Everyone,

It is with a heavy heart that I announce my departure from [Company Name]. My contract here has come to an end, and it is time for me to take on other challenges. It has been a wonderful experience working with such a talented and dedicated team. I am proud of the work we have accomplished and the milestones we have achieved together.

I would like to express my heartfelt gratitude to each one of you who have helped me during my time here. Thank you for your support, encouragement, and guidance. I cherish the moments and knowledge I have gained while working here. I will miss you all and hope that our paths will cross somewhere in the future.

Thank you again for the memories, and please keep in touch.


[Your Name]

Resigning due to Health Reasons

Dear Team,

It is with a heavy heart that I am resigning from my position at [Company Name]. Unfortunately, due to health reasons, I must take a step back from my current role. It has been a challenging decision, but I must focus on my well-being and recovery.

It has been an honor to learn, grow, and work with such a talented and dedicated team for [amount of time]. I am grateful for the opportunities I have been given, the knowledge I have gained, and the friendships I have formed. I will miss working with all of you and the office camaraderie.

Thank you for your understanding and kindness during this challenging time. Please keep in touch and take care.

Best regards,

[Your Name]

Goodbye Email for Retirement

Hello, Colleagues,

I am writing to let you know that I will be retiring from my current position at [Company Name]. After [amount of time], it is time for me to step away from the workforce and take on a new chapter in life.

It has been an incredible journey working with such a talented and innovative group of individuals. I am grateful for all the opportunities that I have received, the relationships that I have built, and the memories that I have created while working together. I will miss each and every one of you dearly.

Thank you for making my time here so fulfilling and memorable. Please continue the great work, and I hope to hear about the future successes of the company.

Wishing you all the best,

[Your Name]

Leaving Due to Personal Reasons

Greetings, Team,

It is with mixed emotions that I announce my departure from [Company Name]. Unfortunately, due to personal reasons, I must move on from my current position. It has been an incredible experience working with each one of you, and I am grateful for the mentorship, guidance, and friendship that I have received from this team.

It has been an incredible journey working with you all for [amount of time]. I am grateful for the knowledge and experience I have gained, and I will always value the relationships I have formed.

Thank you for your support and understanding during this challenging time. I will make sure to keep in touch.

Warm regards,

[Your Name]

Goodbye Email Due to Maternity Leave

Hello, Coworkers,

As I prepare for the arrival of my little one, I wanted to inform you that I will be taking an extended leave from [Company Name] to welcome my child into the world. It has been an honor to work alongside such a talented and dedicated team for [amount of time].

I want to take this opportunity to thank each one of you for your support and encouragement throughout my time here. It has been an enriching experience working with one of the most innovative, supportive, and friendly groups of individuals.

I look forward to eventually returning to work and continue to help the company grow. Until then, please keep in touch and take care of each other.

Warm regards,

[Your Name]

Tips for Writing a Goodbye Email to Coworkers

Writing a goodbye email to coworkers can be an emotional task. You may feel overwhelmed with your personal feelings and trying to express them in a professional manner. Whether you are leaving for a new job, relocating, or any other reason, your email should be clear, concise, and positive. Here are some tips to help you compose a well-written email.

Keep it Short and Sweet

Your email should be brief but informative. It is best to keep it to one page or less. You can include your contact information for those who want to get in touch with you, but avoid long explanations or personal stories. Remember, this email is not the place to share all your reasons for leaving the company. Keep it professional and focused on the future.

Show Gratitude

It is important to show gratitude in your email. You can thank your colleagues and the company for the opportunities, experiences, and relationships you have gained while working there. Be specific about the things you are grateful for and how they impacted your professional and personal growth. Showing appreciation will create a positive impression and highlight the positive relationships you have established while working there.

Stay Positive and Professional

Even if you are leaving the company under difficult circumstances, you should avoid expressing negative thoughts and emotions in your email. Stay positive and professional, and focus on the opportunities and excitement of your new chapter. You want to leave with a positive impression that highlights your professionalism and courtesy, especially if you need to work with your former colleagues in the future.

Provide Contact Information

Be sure to include your updated contact information in your email, including your phone number, personal email, and LinkedIn profile link. Provide your colleagues with the opportunity to keep in touch with you, either for future job opportunities, networking, or maintaining friendships. It will help to reassure them that while you are embarking on a new path, you still value their connections and relationships.

Proofread and Edit

Before sending out your email, make sure to check for spelling and grammatical errors. You want to make a good impression, and a poorly written email can detract from the professionalism of your message. Read through your email multiple times, and have a trusted colleague or friend edit it for you. Be especially careful with your use of tone and language, as they can greatly impact the impression you leave on your colleagues.

Writing a goodbye email to coworkers can be challenging, but it is also an opportunity to express your appreciation and strengthen your professional relationships. By following these tips, you can craft a clear, concise, and positive email that showcases your gratitude and professionalism, while also leaving the door open for future communication and opportunities.

Frequently Asked Questions about Goodbye Email Sample to Coworkers

What should I include in my goodbye email to coworkers?

A good goodbye email should include an introduction, a reason for leaving, a thank you message, a summary of the things you’ve learned, and your contact information.

When should I send my goodbye email to coworkers?

You should send your goodbye email at least a week before your last day, so that your coworkers have enough time to prepare and wish you well.

Should I send individual goodbye emails or a group email?

It depends on the size of your company or department. If you work for a big corporation, you may want to send a group email to save time. However, if you want to show appreciation to your colleagues individually, you can send individual emails.

What kind of tone should I use in my goodbye email?

You should use a positive and professional tone in your goodbye email. Avoid being too emotional or negative, and focus on expressing gratitude and well wishes for the future.

How can I personalize my goodbye email?

You can personalize your goodbye email by mentioning specific colleagues or teams who have made an impact on you, or by sharing a memorable experience during your time at the company.

Can I use humor in my goodbye email?

Yes, but be careful not to offend anyone or cross any professional boundaries. Keep it tasteful and appropriate.

Should I mention my future plans or job in my goodbye email?

You can mention your future plans or job in your goodbye email, but be mindful not to come across as boastful or self-promoting. Focus on expressing gratitude and well wishes for the future.

Wrap it up!

Well, that’s a wrap! We hope that these goodbye email samples have provided you with some inspiration and confidence to write your own farewell message to your coworkers. Saying goodbye is never easy, but by expressing your gratitude and sharing your well-wishes, your email will leave a lasting impression. Thanks for reading and be sure to swing by our website again soon for more great tips and resources!