A Grateful Resignation Letter Sample: How to Leave Your Job on a Positive Note

Are you thinking about resigning from your job? Perhaps you’ve landed a new opportunity, or maybe it’s time to move on to greener pastures. But before you officially say goodbye to your current employer, don’t forget the importance of the resignation letter.

Sending a resignation letter is a professional and polite way to let your employer know that you’re leaving. And if you want to leave a good impression, it’s essential to write a grateful resignation letter. It’s an opportunity to express your appreciation for the time you spent working with the company and the learning opportunities you received.

If you’re not sure where to start, don’t worry. You’ll find plenty of grateful resignation letter samples online that you can use as inspiration for your own letter. These samples will give you an idea of how to structure your letter, what to include, and the tone you should use.

One thing to keep in mind is that you should tailor the letter to your situation and your company’s culture. Make sure to edit the sample letter as needed so that it accurately reflects your experiences and your gratitude. Remember, the purpose of the letter is to show appreciation and leave on good terms, not to burn bridges.

So, whether you’re sad to go or ready for a change, take the time to write a grateful resignation letter. It’s a small gesture that can have a big impact on your career and your reputation. Happy writing!

The Best Structure for a Grateful Resignation Letter Sample

When it’s time to move on from a job, writing a resignation letter is an important step in leaving on a positive note. It’s important to show gratitude for the opportunities that were provided by the employer and to leave on good terms. Using Tim Ferris’ writing style, the structure for a grateful resignation letter sample can be broken down into several paragraphs.

The first paragraph should express gratitude and appreciation for the employer and the job. This can include a brief explanation of how the job has helped the employee grow and develop both personally and professionally. It’s important to keep this paragraph positive and avoid any negative comments or criticisms.

The second paragraph should include specific details about the resignation, such as the last day of work and any necessary details about the transition process. This can also include an offer to assist with the transition in any way possible, such as training a replacement or helping to document important processes.

The third paragraph can express appreciation for coworkers and colleagues. This can include thanking them for their support and help during the time at the company and expressing how much they will be missed. It’s important to keep this paragraph professional and avoid any personal feelings or emotions.

The final paragraph should express gratitude once again and formally end the letter. This can include wishes for the continued success of the company and a final thank you to the employer for the opportunity to have worked there.

By using this structure, a grateful resignation letter sample can be written that leaves a positive impression on the employer and colleagues. It’s important to remember to keep the letter professional and avoid any negative comments or criticisms. By expressing gratitude and appreciation for the employer and colleagues, the transition can be made smoother and leave a lasting positive impression.

Grateful Resignation Letter Samples

Sample 1: Grateful Resignation Letter Due to Personal Reasons

Dear [Manager’s Name],

It is with mixed feelings that I submit my resignation, effective in two weeks. I have been blessed to work with a dynamic and friendly team in the past [Insert number of years/months], and for that, I am forever grateful.

Unfortunately, due to some pressing personal issues, I have to take a different professional path that aligns with my current situation. Therefore, I have decided to resign my position at [Company Name]. I must thank you for granting me opportunities to learn and grow during my tenure.

I pledge my support to help achieve a smooth transition after my departure. Once again, thank you for your guidance, support, and patience during my tenure at [Company Name].


[Your Name]

Sample 2: Grateful Resignation Letter Due to Relocation

Dear [Manager’s Name],

Please accept this letter as my formal resignation from the position of [Your Position] at [Company Name], effective from two weeks from today.

Unfortunately, I am relocating to a new city due to familial obligations, and I have to resign my position. I am forever grateful to you and the company for providing me with a meaningful and satisfying work experience. During my tenure, I developed many professional and personal connections, which have been invaluable to me.

I will do anything possible to ensure my departure will create no disruption. I am confident that the team will continue to excel under your guidance.

Thank you again for the chance to work with such a dynamic and inspiring group of individuals. I will miss you all and wish the company continued prosperity and success.


[Your Name]

Sample 3: Grateful Resignation Letter Due to Better Opportunity

Dear [Manager’s Name],

After thorough reflection and deliberation, I have decided to tender my resignation as [Your Position] effective two weeks from today.

A better opportunity has presented itself to me, and it aligns with my professional goals and ambitions. These past [Insert number of years/months] with [Company Name] have been the most rewarding and satisfying experience of my professional career. I will never forget the valuable lessons and growth opportunities that you and the team members have provided me.

I will do my best to handover my duties to my successor, and if there is any assistance required during my remaining time, please let me know. I am willing to aid the company in any way possible.

Finally, I want to thank you and the company for providing me with a profound and enriching professional experience. I will always keep [Company Name] close to my heart and remember the valuable connections that I made.


[Your Name]

Sample 4: Grateful Resignation Letter Due to Health Issues

Dear [Manager’s Name],

I respectfully tender my resignation as [Your Position] from [Company Name], effective from two weeks from today.

Unfortunately, due to health issues, I am not capable of maintaining the rigorous work schedule. I want to take an extended break to focus on my health and well-being. For the past [Insert number of years/months], it has been a privilege to work alongside such an inspiring and supportive team.

I learned many skills and tools that will benefit me in any future endeavors. I will miss the challenge and interaction with all team players, and I am grateful to everyone for making me feel part of the team.

I will do everything possible for a smooth and seamless transition before my departure. Thank you for being the best manager and leader I have known and for positively impacting my professional growth.

Truly Yours,

[Your Name]

Sample 5: Grateful Resignation Letter Due to Family Obligations

Dear [Manager’s Name],

I want to announce my resignation as [Your Position] from [Company Name] effective from two weeks from today due to family obligations.

For the past [Insert number of years/months], I’ve had the honour to serve as a valuable contributor to the success story of [Company Name]. I am forever grateful for your mentorship, guidance, and leadership that helped me achieve professional goals and success.

My family obligations require relocation away from the city, which makes it impossible to continue working with the company. Please be assured I will do my best to ensure my duties are transferred smoothly to my successor.

I will cherish the memories and favourable experience I gained during my tenure here, and I will always hold the company in high regard. Thank you for being a special part of my professional journey.


[Your Name]

Sample 6: Grateful Resignation Letter Due to Retirement

Dear [Manager’s Name],

With deep respect, I offer this letter of resignation from my current position as [Your Position] at [Company Name], effective two weeks from today.

My retirement is near, and I want to spend time with my family, and pursue my hobbies and aspirations. I want to take this opportunity to thank you and the company for giving me the opportunity to contribute to the success of the company.

I will cherish the special memories, camaraderie, and professional growth that I have experienced while at [Company Name]. It has been an honour and privilege to be in a company that values integrity, quality, and innovation, core principles that have shaped me during my tenure here.

If there’s any requirement to ensure a smooth transition following my departure, please let me know. Thank you again for the tremendous opportunities and experiences that have contributed to my professional progression.


[Your Name]

Sample 7: Grateful Resignation Letter Due to Change in Career

Dear [Manager’s Name],

I am reaching out to inform you of my resignation as [Your Position] from [Company Name] effective two weeks from today.

My decision to resign is due to a profound transformation in my career for which I have already accepted an exciting opportunity. I would have never considered the job position had it not been for the knowledge and valuable skills gained while working with [Company Name].

During my tenure over the past [Insert number of years/months], I learned essential career-wise skills, built lasting relationships, and made long-lasting connections. Your exemplary leadership, guidance, and mentorship contributed immensely to my professional development.

I will miss the working environment and interacting with my colleagues but will always cherish the experiences and insights I gained while working with the company. I offer any assistance needed during the transition.

I am grateful for all the contributions made to my professional life and will hold the company in high regard.


[Your Name]

Tips for Writing a Grateful Resignation Letter

Are you planning to resign from your current job? Writing a resignation letter can be a tricky task as you want to leave with a good impression. A resignation letter that is well-thought-out can help you maintain professional relationships with your current employer and colleagues. Here are some tips to help you write a grateful resignation letter:

  • Express your gratitude: Begin the letter by expressing your sincere appreciation for the experiences and opportunities you have had during your time with the company. Thank your employer, your colleagues, and your team for everything that they have done to support your professional growth.
  • Provide a reason for leaving: It’s essential to be honest about your reason(s) for leaving the company but maintain a positive tone in the letter. Be professional when discussing your reasons for leaving and ensure that you focus on the opportunities that your new position brings.
  • Offer assistance with the transition: Make sure to offer your help for a smooth transition in your letter. You can include the specific tasks and activities you’re currently handling, your timeline for winding up your duties and your willingness to help train your replacement.
  • Be concise and straightforward: Keep your letter concise, two or three paragraphs are enough for resignation letter content, meaning that you get to the point quickly. Remember that your letter is part of your official work record, so it’s essential to be professional and concise.
  • Provide contact information: You can include your contact details at the end of your letter, including your email address, telephone number, and your LinkedIn profile. It’s a good opportunity to keep in touch with your past colleagues, who can vouch for your work and potentially lead to job opportunities.
  • Offer your appreciation and positive feedback: Before ending your letter, offer your appreciation to your employer and colleagues for their support. You can also acknowledge the company’s accomplishments and the positive working environment that you had. It will help to leave the door open for any future connection in your professional career.

In conclusion, resignation letters are essential to maintain a professional connection with your current employer and colleagues. Remember to keep the letter positive, straightforward, and to express your gratitude for the experiences and opportunities your current job has given you. Offer help for a smooth transition and keep the letter concise. Finally, provide contact details and offer your appreciation and positive feedback before you end the letter.

Grateful Resignation Letter Sample FAQs

What is a grateful resignation letter?

A grateful resignation letter is a letter written by an employee to their employer to express gratitude for the opportunities provided while giving notice of the employee’s intent to leave the organization.

Why is it important to express gratitude in a resignation letter?

Expressing gratitude in a resignation letter shows professionalism, gratitude, and respect towards the employer. It also leaves a positive impression on the employer, which can be beneficial for future job opportunities or references.

What are the key components of a grateful resignation letter?

The key components of a grateful resignation letter include expressing gratitude and appreciation, providing notice of resignation, offering to assist with the transition process and expressing regret for leaving the job.

Should I include the reason for my resignation in the letter?

It is not necessary to include the reason for your resignation in the letter. However, if you feel comfortable sharing the reason, you can mention it briefly and in a positive way.

What is the ideal length of a grateful resignation letter?

A grateful resignation letter should be brief and to the point, ideally not more than one page. Be sure to include all the essential components while keeping the letter concise and professional.

Should I handwrite or type my resignation letter?

A resignation letter should always be typed and printed or sent as an email for a professional presentation. Handwritten letters can be informal and difficult to read.

When is the ideal time to submit a resignation letter?

It is essential to submit a resignation letter at least two weeks before the intended date of resignation. Submitting the letter early allows the employer to make necessary arrangements for the transition process.

Thanks for Sticking with Us!

We hope you enjoyed our grateful resignation letter sample and found it helpful as you embark on your next adventure. Remember, resigning can be tough, but it’s always important to leave on a positive note. We believe that expressing gratitude in your resignation letter is a great way to show appreciation for the experience and opportunities presented to you. Thanks for reading, and be sure to visit again soon for more helpful tips and tricks!