10 Best Hotel Email Template Free Designs for Your Marketing Campaigns

Are you tired of sending emails to your guests using the same old plain and boring layout? Are you looking for a way to grab their attention and keep them engaged throughout their stay? Well, look no further because we have an amazing solution for you – hotel email templates free of cost!

With our hotel email templates, you can impress your guests with stylish design, catchy phrases, and relevant information that will make their stay all the more enjoyable. These templates are not only easy to use but also fully customizable to fit your hotel’s unique character and branding.

Now, you might be thinking, “Where can I find these templates?” Don’t worry, we’ve got you covered! There are plenty of hotel email templates available online that you can easily download and edit as per your requirements. From welcome emails to post-stay feedback, these templates cover all aspects of guest communication and help you build a strong relationship with your guests.

So why wait? Start exploring the vast array of hotel email templates free of cost today and give your guests an unforgettable stay experience!

The Perfect Hotel Email Template Structure

If you’re working in the hospitality business, you probably know that email marketing is one of the most powerful tools you have at your disposal. With more and more people relying on digital means for making purchases, it’s essential to have a well-structured hotel email template that converts. In this article, we’ll explore the best structure to follow for a successful hotel email template.

Keep it Simple: Your email template should be straightforward and easy to read. Avoid cramming too much content into one email – this will only confuse and overwhelm your readers. Instead, break up your content into bite-sized sections. Use headings and bullet points, too: this makes it easier for your readers to skim through your email to find what they are looking for.

Grab Your Readers’ Attention: Your email’s subject line should be compelling and concise, and it should entice your readers to open your email. Keep in mind that your subject line is the first thing your reader will see in their inbox, so make sure it stands out.

Focus on Benefits, Not Features: Your email content should focus on the benefits of your hotel instead of its features. For example, instead of listing your hotel’s amenities, frame them in a way that highlights the benefits it offers to your guests. Instead of saying “Our hotel has an indoor pool,” say “Relax in our heated indoor pool, the perfect way to unwind after a long day.”

Include Intriguing Visuals: Most people are visual creatures, and adding high-quality visuals to your email can make a massive difference in terms of engagement. Make sure your visuals – whether they are photos or videos – are high-quality, and clearly showcase your hotel’s amenities, unique offerings, and location highlights. You can also use visuals to break up your text and create a more visually appealing email.

End with a Clear Call-to-Action: Finally, include a clear call-to-action that directs your readers to the next step you want them to take. Whether it’s booking their stay, subscribing to your newsletter, or following you on social media, make sure the CTA is clear and unambiguous.

By following these guidelines, you’ll create a powerful hotel email template that will generate interest in your hotel and boost bookings. Remember: keep it simple, focus on benefits, and end with a compelling CTA. Happy emailing!

Hotel Email Templates

Thank you for staying with us!

Dear [Guest Name],

We hope your stay at [Hotel Name] was a comfortable and enjoyable experience. Thank you for choosing us as your accommodations during your travels. We appreciate your patronage and are grateful for the opportunity to serve you.

Everything we do at [Hotel Name] is designed to make your stay as pleasant as possible. We offer a range of amenities that cater to your every need, and our staff is always ready to assist you in any way they can. We look forward to having you as our guest again in the future.

Warm regards,

The Management of [Hotel Name]

Get the most out of your stay

Dear [Guest Name],

Thank you for choosing [Hotel Name] for your next trip. We are thrilled to have you as our guest and want to make sure you have the best experience possible. We’d like to offer some tips on how to make the most of your stay:

Firstly, take advantage of our complimentary breakfast buffet which includes a variety of hot and cold dishes to fuel your day. Secondly, make sure to check out our fitness center on the top floor which offers stunning views while you exercise. Lastly, join our loyalty program for exclusive discounts on future stays and additional perks.

If there’s anything else we can do to make your stay more enjoyable, please let us know. We look forward to seeing you soon.

Warm regards,

The Management of [Hotel Name]

We have a special offer for you

Dear [Guest Name],

As a loyal customer of [Hotel Name], we’d like to offer you a special promotion for your next stay with us. Book a room by [Date], and receive a complimentary breakfast for two each morning of your stay. This offer is available exclusively to our returning guests as a way to say thank you for your continued patronage.

We hope you take advantage of this offer and look forward to seeing you soon. As always, if you have any questions or concerns, please don’t hesitate to reach out to us.

Kind regards,

The Management of [Hotel Name]

Join our loyalty program

Dear [Guest Name],

We are excited to announce our new loyalty program which rewards our customers with exclusive benefits. As a member, you will receive point rewards for every stay at [Hotel Name], and our most frequent guests will receive special perks and discounts.

Joining is free and easy. Simply visit our website and sign up today to start earning points for your next stay.

Thank you for your continued business, and we look forward to rewarding your loyalty in the future.

Warm regards,

The Management of [Hotel Name]

Enjoy our latest amenities

Dear [Guest Name],

We are delighted to announce the addition of our newest amenities to [Hotel Name]: A rooftop lounge and a brand-new spa with a range of treatments.

The rooftop lounge offers a breathtaking view of the city and serves handcrafted cocktails, small plates, and live music. And our spa, located on the third floor, features a sauna, steam room, and an array of treatments like facials and massages to ensure a relaxing experience.

We hope you take advantage of our new amenities and elevate your stay with us. Thank you for your continued business.

Warm regards,

The Management of [Hotel Name]

A response to your feedback

Dear [Guest Name],

We appreciate your recent stay at [Hotel Name] and wanted to thank you for taking the time to provide feedback on your experience. Your feedback helps us improve our service for future customers and ultimately benefits you, our valued guest.

We are sorry to hear that your stay was not up to our usual high standards. If you have any additional feedback or concerns, please don’t hesitate to contact us so we can resolve the issue.

Thank you again for staying with us, and we hope to have the opportunity to serve you in the future.


The Management of [Hotel Name]

We want to hear about your stay

Dear [Guest Name],

At [Hotel Name], we take pride in providing the best customer service and accommodations. We’d like to hear about your most recent stay with us to keep improving our services. If you could take a few minutes to complete our survey, we’d greatly appreciate it.

Your opinion matters to us, and we’ll use your feedback to make sure future guests have the same positive experience you deserve. Thank you for choosing us as your accommodations, and we hope to see you again soon.

Warm regards,

The Management of [Hotel Name]

Tips for Creating Effective Hotel Email Templates for Free

If you want to create effective email templates for your hotel business, you need to start by understanding the nuances of email marketing. Here are some tips to help you create templates for free that are sure to grab your guests’ attention:

  • Make them visually appealing: No one likes reading plain, boring emails. Use images or pictures to create an aesthetically pleasing template that will help to engage the reader.
  • Be concise: Don’t include long paragraphs or too much information in your email templates. Keep them short, to-the-point and easy to read.
  • Personalize: Use the recipient’s name in the email and tailor the message to their specific needs or interests. This will help your email stand out and show the guest that you are paying attention to their needs.
  • Create a clear call-to-action (CTA): Make sure your guests know what to do after reading the email. Include a clear CTA and make it visible to grab the reader’s attention.
  • Use an eye-catching subject line: The subject line is what sets the tone for the email. Make it interesting and engaging to ensure the recipient will want to open it.
  • Segment your audience: Collect data on your guests and segment them into groups based on their preferences or demographics. This will allow you to send targeted emails that are more likely to resonate with the recipient.
  • Include social proof: Use guest reviews or testimonials in your email to provide social proof of your hotel’s quality and to reinforce the message.

By following these tips, you can create a hotel email template that is visually attractive, engaging and personalized to your guest’s needs. Remember to keep things simple and to-the-point, while always providing a clear CTA. By segmenting your audience, using social proof and crafting a catchy subject line, you’re guaranteed to see more success with your hotel email marketing campaigns.

Frequently Asked Questions about Hotel Email Templates

What is a hotel email template?

A hotel email template is a pre-designed and customizable email that is tailored to a hotel’s specific marketing needs. It includes a pre-written copy that can be edited to meet the hotel’s requirements, including images, fonts, and colors.

How do I use a hotel email template?

Using a hotel email template is easy. Simply download a template that meets your marketing needs and make changes to the text and graphics to match your brand. You can then save the template and start sending your emails to potential guests.

Are hotel email templates free?

Many hotel email templates are available for free on the internet, while others may charge a fee. It’s important to research the options available to you to find the best template that meets your marketing needs and budget.

What are the benefits of using a hotel email template?

Using a hotel email template can save you time and money by eliminating the need to create custom emails from scratch. Templates are also designed to be visually appealing and engaging, which can improve the chances of your email being opened and read by potential guests.

Can hotel email templates be customized?

Yes, hotel email templates can be customized to incorporate your hotel’s branding elements, such as logos, fonts, and colors. This will help ensure your emails match your brand identity and stand out from the competition

What types of hotel emails can be created with a hotel email template?

A hotel email template can be used to create a variety of emails, such as welcome emails, promotional emails, booking confirmation emails, and more. The content and design of the email will depend on your specific marketing goals.

How do I choose the right hotel email template?

When choosing a hotel email template, consider your marketing goals, brand identity, and budget. Look for templates that are visually appealing, easy to use, and customizable to meet your specific needs.

Say hello to stress-free guest communication!

That’s it, folks! We hope you found this hotel email template guide useful and practical. With these free templates, you can save time, streamline internal processes, and provide guests with excellent service that will wow them every time. If you have any questions or feedback, please don’t hesitate to reach out or leave a comment below. Thank you for reading, and we look forward to having you back soon for more hotel tips and tricks. Bye for now!