How to Ask for Overtime Pay via Email: Tips and Script Templates

Are you tired of working overtime without being compensated for your valuable time? Do you want to learn how to properly ask for overtime pay through email and ensure that you receive the compensation that you deserve? Look no further, as this article will provide you with helpful tips and examples to effectively communicate your request.

Asking for overtime pay through email may seem daunting, but it is a necessary step to ensure that you receive the compensation for the extra time and effort that you put in at work. It is important to approach this conversation professionally and assertively, and this article will guide you through each step of the process.

To begin, it is important to draft a clear and concise email that clearly states your request for overtime pay. You can find examples of such emails online, and customize them to suit your specific needs and situation. Additionally, it is important to provide evidence of the extra work that you have completed, such as your timesheets or work logs.

Overall, asking for overtime pay through email requires a certain level of assertiveness and professionalism. However, with the help of this article and the example emails provided, you can approach this situation with confidence and ensure that you receive the compensation that you deserve.

The Best Structure for How to Ask for Overtime Pay Email

Asking for overtime pay can be uncomfortable, but it’s a necessary conversation to have. If you’ve worked more than 40 hours in a given week, it’s important that you receive the compensation you’re entitled to. But when it comes to asking for overtime pay, the way you frame your request can make a big difference. Here, we’ll discuss the best structure for how to ask for overtime pay email, so you can make your case in the most effective way.

First, make sure you address all the necessary details. Start by stating the specific dates and times that you worked overtime, and how many extra hours you put in. It’s important to be as specific as possible, so there’s no confusion about which hours you’re seeking compensation for.

Next, be clear about your expectations. Explain that you believe you’re entitled to overtime pay and that you’d like to discuss how to proceed. It’s also a good idea to include any relevant company policies or labor laws that support your case. This will show that you’ve done your homework and provide additional justification for your request.

It’s important to strike the right tone in your email. Be professional, but also assertive. You’re asking for compensation that you’re legally entitled to, so there’s no need to be apologetic or timid. But at the same time, you don’t want to come across as confrontational or aggressive. Keep your tone respectful and confident.

Finally, be clear about your desired outcome. Whether you’re looking for overtime pay, compensatory time off, or some other arrangement, clearly state what you’re hoping to achieve. This will make it easier for your employer to respond and work with you to come to a mutually beneficial solution.

In summary, the best structure for how to ask for overtime pay email should include specific details about your overtime hours, a clear assertion of your entitlement to compensation, any supporting company policies or labor laws, a respectful and confident tone, and a clear statement of your desired outcome. By framing your request in this way, you’ll be more likely to get the overtime pay you deserve.

7 Effective Email Templates for Requesting Overtime Pay

Urgent Work Request

Greetings to the Manager,

I am writing to request for overtime pay for the extra hours I put in to complete an urgent job assigned by the Director. My regular work shift ended at 5 pm, but I had to work until 9 pm to complete the job by the next day’s deadline. I understand that overtime pay is not usually approved unless pre-approved otherwise, but I believe this particular circumstance warrants an exception. I have provided the necessary documentation regarding the urgent work in this email and would appreciate your approval for the overtime pay.

Thank you for your positive response.

Best regards,

[Your Name]

Last-minute Project Request

Dear HR Manager,

I am requesting overtime pay for the extra hours worked on a last-minute project requested by a client. We had a tight deadline to deliver the project, and I had to put in extra hours to ensure we completed it on time. I understand that overtime pay is reserved for pre-approved work, but in this case, the client’s request was sudden, and there was no time for prior approval. I provided my supervisor with the necessary details, and she approved the overtime hours. Kindly approve the overtime pay for the extra hours worked in this case. I have attached the necessary documentation in this email.

Thank you for your understanding and prompt attention to this matter.


[Your Name]

Inadequate Training Request

Hello Operations Manager,

I am writing to request overtime pay following the extra hours put in due to inadequate training in my current position. As you are aware, I recently transitioned into this new position from another role. Unfortunately, I have faced challenges in adapting to the new role due to inadequate training, leading to extra hours spent working on tasks that should have been easier. Given these circumstances, I believe that my overtime hours are justified, and I kindly request that you approve the overtime pay for the additional hours worked.

Thank you for your understanding and cooperation in this regard.

Best regards,

[Your Name]

Injury Compensation Request

Dear HR Representative,

This email is a request for overtime pay related to an injury I sustained while performing my duties at work. I recently sustained an injury while working for the company, leading to a temporary disability that required additional hours taken to complete tasks due to slowed down work pace. I have provided all necessary documentation regarding the injury’s impact on my productivity and the extra hours worked as a result. Kindly approve and finalize the authorization for the overtime pay in this situation.

Thank you for your prompt action in this regard.

Best regards,

[Your Name]

Long-term Project Request

Greetings to the Manager,

I am requesting overtime pay for the extra hours worked on a long-term project that required me to put in additional hours. As you are aware, I have been working on a project that has spanned several weeks, and as a result, I’ve had to work on weekends and overtime hours to ensure I met the project’s requirements. I have provided details regarding the extra hours logged in and examples of the work completed, and I kindly request your approval and authorization for overtime pay.

Thank you for your consideration and cooperation in this regard.


[Your Name]

Client Demand Request

Hello HR Manager,

This email is in response to the overtime hours worked due to client demand. I was recently assigned a project that required me to put in extra hours due to client demand. While I understand that overtime requests typically require prior approval, in this case, there was no time to obtain approval. I kept a detailed account of the hours worked, and my supervisor has approved the hours. I kindly request that you approve the authorization for the overtime pay based on this information.

Thank you in advance for your cooperation.


[Your Name]

Deadline Pressure Request

Dear Manager,

I am requesting authorization for overtime pay due to deadline pressure that necessitated extra hours on my part. I was recently tasked with a project that had an impossible deadline and required me to put in extra hours to complete. Despite my regular 8-hour work shift, I had to put in multiple extra hours each day to meet the project’s demands, leading to extra overtime hours worked. I have attached documentation of the hours worked and kindly request that you approve the overtime pay based on these circumstances.

Thank you for your prompt attention to this matter.

Best regards,

[Your Name]

How to Request Overtime Pay in an Email

Asking for overtime pay might be daunting, especially if you are not used to it. The good news is that with the right approach and a well-crafted email, you can increase your chances of getting the compensation you deserve. Here are some practical tips to help you draft an effective email requesting overtime pay:

Start with a Subject Line that Grabs Attention

Your subject line should be clear and concise to get the attention of the recipient immediately. For instance, ‘Request for Overtime Pay – [Your Name]’ communicates the purpose of your email to the recipient at a glance. Make sure you use a subject line that highlights your request without being overly aggressive.

Be Polite and Professional in Your Email

Your tone and approach are critical when requesting overtime pay. Avoid using negative language, blame, or criticism in your email. Instead, be polite, professional, and respectful. Begin by thanking your supervisor or employer for the opportunity to work overtime and state your reasons for requesting overtime pay. Make sure your email is devoid of grammatical and spelling errors, and always sign-off with an appropriate expression of gratitude.

State the Nature of Work and Timeframe

It would be best if you communicated the nature of work that necessitated the overtime and the period it took place. This information helps the recipient have a clear understanding of why you are requesting overtime pay. Additionally, it helps your employer or supervisor to determine the appropriate amount of overtime compensation to award based on the nature of work and time worked.

Highlight the Company Policy on Overtime Pay

If there is an existing company policy that regulates overtime compensation, make sure you mention it in your email. This serves to remind your employer or supervisor of their obligation to compensate you for overtime worked per the company policy. Additionally, it can expedite the decision-making process as the recipient already understands the company policy regarding overtime pay.

Provide Relevant Documentation

If you have any supporting documentation such as timesheets or work schedules that indicate the overtime hours worked, attach them to your email. This serves as evidence that you indeed worked overtime and can help expedite the payment process. Make sure the documentation is clear, understandable, and easy to read.

By following the above tips, you can compose an effective email that requests overtime pay in a professional and polite manner. Remember, proper communication is key when requesting overtime pay, and with a well-crafted email, you can increase your chances of getting compensated fairly.

FAQs on How to Ask for Overtime Pay Email

What is an overtime pay email and when should I send one?

An overtime pay email is a formal request for additional pay for work done beyond regular work hours. You should send an overtime pay email when you have completed additional work hours that are beyond your regular hours and want to get additional payment for them.

How do I write an overtime pay email?

An overtime pay email should be a formal and polite email addressed to your supervisor or manager. Start by explaining why you are sending the email, describe the specific additional work you have done in detail, and provide any necessary supporting documents before making a clear request for additional payment.

What information should I include in an overtime pay email?

You should include the dates and times when you worked extra hours, the tasks you completed, and the total number of additional hours you worked. You should also explain why the extra work was necessary, such as urgent deadlines or unexpected issues that arose. It is also helpful to attach any supporting documents such as timesheets, task lists, or emails that demonstrate your additional work hours.

How do I politely request overtime pay in an email?

You can politely request overtime pay in an email by opening the email with a formal greeting, stating the purpose of the email, and expressing appreciation for the opportunity to complete the additional work. Then, clearly and directly request payment for the additional hours worked and provide specific details and supporting documents as requested by the company’s policies.

What should I do if my employer denies my overtime pay request?

If your employer denies your overtime pay request, ask them to provide an explanation as to why they did so. If their explanation is not satisfactory, you can dispute the decision by contacting HR or a union representative if you belong to a union. You may also seek legal advice and file a complaint with your state’s labor department.

How long does it take to receive overtime pay after sending an email requesting payment?

The time it takes to receive overtime pay usually depends on the company’s payment policies. Some companies may pay overtime on the next regular payday, while others may require additional time to process the payment. In general, it’s a good idea to follow up your overtime pay email with a polite reminder after several days to check on the status of your payment.

Is it legal for employers to deny overtime pay?

Employers are legally obligated to pay eligible employees overtime pay for any additional hours worked beyond regular hours. However, there are some exceptions to overtime pay laws, such as for salaried exempt employees. If you work in an exempt position, your employer may not be required to pay you overtime. You can consult your company’s HR department or a knowledgeable labor attorney if you have questions about whether you are eligible for overtime pay.

That’s it folks!

There you have it! Asking for overtime pay doesn’t have to be awkward or uncomfortable. Just remember to be clear, concise and polite in your email. Make sure you outline your work and the exact amount of overtime you worked. Thank you for reading and I hope you found this article helpful. Be sure to visit our website again for more helpful tips and tricks!