How to Professionally Forward an Email Sample: Tips and Examples

Have you ever received an email that you wanted to forward to someone else but weren’t quite sure how to do it without it looking unprofessional? Fear not, because in this article, I’m going to share with you my tips on how to professionally forward an email sample.

First things first, it’s important to understand the etiquette of forwarding emails. Always ask for permission from the original sender before forwarding their email, as it shows respect and prevents any potential misunderstandings. Additionally, it’s crucial to edit the email sample appropriately to avoid any unnecessary content or personal information being shared.

But where do you start with editing the email? Don’t worry, I’ve got you covered. You can find examples of professionally forwarded email samples online and edit them as needed to fit your specific situation or audience. This not only saves you time but can also ensure that you’re sending out a polished and professional email to your colleagues or clients.

Remember, the way you present yourself through email can have a significant impact on your professional reputation. By following these tips and utilizing available examples, you can confidently forward emails while maintaining your professionalism and building strong relationships with those you work with. So, don’t hesitate to take advantage of these resources and take your email forward game to the next level.

The Best Structure for Professionally Forwarding an Email Sample

Forwarding an email sample can be an effective way to share important information or collaborate with others. However, it’s important to do so in a professional and organized manner. Here’s the best structure for professionally forwarding an email sample:

1. Start with a brief introduction: Before forwarding the email, take a moment to introduce the recipient to the purpose of the sample email. This can be a quick summary of the content or an explanation of why it’s important to review. This helps contextualize the email and ensures that the recipient understands its relevance.

2. Use a clear subject line: A clear subject line helps the recipient to quickly understand what the email is about. This can be as simple as “Email Sample for Review” or “Collaboration Opportunity”. A specific and concise subject line can also help recipients find the email later if they need to refer back to it.

3. Include a brief message: Adding a brief message before the forwarded email can help to establish context and set expectations for the recipient. This can include why you’re forwarding the email or any questions or requests you have for the recipient after they’ve reviewed the content.

4. Embed the forwarded email: Rather than simply forwarding the email as an attachment, take the time to embed it in the body of the email. This not only makes it easier for the recipient to read, but also ensures that any formatting or images remain intact. It also eliminates the need for the recipient to download and open an attachment.

5. Summarize the main points: After the forwarded email, take a moment to highlight any main points or important information. This helps to draw attention to the key takeaways and can also serve as a quick reference in case the recipient needs to revisit the email later.

6. End with a call to action: Finally, end the email with a clear call to action. This can be as simple as asking the recipient to review the email and provide feedback by a certain date or asking if they have any questions or concerns. A clear call to action helps to ensure that the recipient knows what to do next.

By following these guidelines, you can ensure that your forwarded email sample is professional, organized, and effective. It helps to set the tone for effective collaboration and communication, and fosters a sense of mutual respect and trust.

Professional Email Forwarding Samples for Different Reasons

Recommendation for a Job Position

Greetings [Name],

I am writing this email to recommend [Name of Applicant] for the job position of [Job Title]. [Name of Applicant] has been a colleague of mine for quite some time now and I have seen his/her dedication and hard work in [briefly mention the company/project].

[Name of Applicant] is an incredibly efficient team player and has always been able to deliver on the tasks assigned to him/her. He/She is a quick learner, resourceful, and has an excellent eye for detail. Moreover, he/she also has exceptional communication skills, which enables him/her to convey ideas and opinions effectively.

Overall, I strongly believe that [Name of Applicant] would be a valuable asset to your organization and help you attain future goals. Please feel free to contact me if you need further information.

Best Regards,

[Your Name]

Introduction Email

Dear [Name],

I hope this email finds you well. I am writing this email to introduce you to [Name of Person]. [Name of Person] has an impressive background in [briefly mention expertise], and I believe he/she could be an asset to your team.

Having worked with [Name of Person] in the past, I can affirm his/her commitment to high-quality work and collaboration with colleagues. I am confident that [Name of Person] would bring that same level of dedication to your organization.

If you are interested in learning more about [Name of Person], please do not hesitate to contact me or him/her directly.

Best Regards,

[Your Name]

Request for Information Email

Dear [Name],

I hope this email finds you well. I am writing to request some additional information about [briefly mention subject matter]. I have been given your email address as someone who may be able to assist me.

Can you please provide me with any relevant details or documentation related to [briefly mention specific information needed]?

I appreciate any help you can provide. Thank you in advance for your time and assistance.


[Your Name]

Follow up Email

Dear [Name],

I hope this email finds you well. I am following up on the message I sent on [date] regarding [briefly mention subject matter]. I have not yet received any response from you, and I wished to reiterate my request.

If there is anything unclear or needs clarification on my previous message, please do not hesitate to ask. I hope to hear back from you soon.


[Your Name]

Confirmation Email

Dear [Name],

Thank you for your email on [briefly mention subject matter]. I can confirm that I have received the information/materials that you have sent, and they have been added to our database.

Please let me know if you need any further information from me, and I will be happy to assist you.

Best Regards,

[Your Name]

Forwarding Email with Additional Comment

Dear [Name],

As per your request, I am forwarding you the email I received from [Name of Sender] on [briefly mention the subject matter]. In my opinion, the contents of the email express a deep understanding of [briefly mention the subject matter].

Also, I would like to add that [briefly mention any comment you may have]. I hope this information is helpful.

Best Wishes,

[Your Name]

Apology Email

Dear [Name],

I am sorry to have to write this email. It has come to my attention that [briefly state the problem] and for that, I would like to apologize for any inconvenience this may have caused you.

Please accept my assurance that we are doing everything in our capacity to resolve the issue as soon as possible. If there is anything further that I can do to help, please let me know.

Thank you kindly for your understanding, and again, my sincere apologies.


[Your Name]

5 Professional Tips for Forwarding Emails Like a Pro

Email forwarding is one of the most common and convenient ways to communicate with coworkers, colleagues, and business partners. Despite its ubiquity, forwarding an email is not as simple as hitting the forward button and clicking send. In fact, many people struggle with forwarding emails in a way that is both professional and effective. Here are five tips to help you forward emails like a pro and maintain clear, effective communication with your contacts.

First, make sure to provide context. When forwarding an email, it’s essential to explain why you’re forwarding it and what you expect the recipient to do with the information. Whether you’re forwarding a request for input, sharing a piece of news, or simply passing along a message, taking the time to explain why the email is relevant will help ensure that the recipient understands its importance and takes appropriate action.

Second, be selective about who you forward emails to. Don’t forward emails to everyone in your contact list or distribution list, unless everyone on the list needs to see it. Only forward emails to people who you think would be interested or who need to see the information contained in the email. Being selective ensures that you don’t clutter people’s inboxes with irrelevant emails and that you maintain a professional reputation.

Third, check for errors and formatting issues before forwarding an email. It can be tempting to forward an email as quickly as possible, especially if you’re busy, but taking a few extra minutes to proofread the email and ensure that the formatting is correct can save you time and hassle in the long run. Remember, you want to make a good impression on your recipients, and a poorly-formatted or error-ridden email can reflect poorly on you and your organization.

Fourth, consider adding your own commentary or thoughts to the email before forwarding it. Although it’s not always necessary, adding a brief note or comment to an email can help the recipient understand why you’re forwarding the email and what you think about the information contained within. This can be especially helpful if the email is complex or contains technical information that the recipient might not understand without additional context.

Fifth, be mindful of email etiquette. This includes using a clear, informative subject line, conducting yourself in a professional manner, and responding promptly to any replies or requests for additional information. Remember, email is often the primary means of communication in a professional setting, so it’s essential to use it correctly. By following these tips and remaining mindful of proper email etiquette, you can ensure that your recipients view you as a knowledgeable, professional colleague who is easy to work with.

In conclusion, forwarding an email is a simple task that requires a bit of extra effort to do correctly. By providing context, being selective, checking for errors, adding commentary, and being mindful of email etiquette, you can ensure that your forwarded emails are effective, professional, and well-received by your colleagues and partners.

FAQs Related to How to Professionally Forward an Email Sample

What is the proper way to forward an email?

The proper way to forward an email is to include a brief introduction highlighting why you are forwarding it, followed by the original email thread, and a courteous closing message.

What should I include in an introduction when forwarding an email?

You should include a brief explanation or reason for forwarding the email. This could be a request for feedback or clarification, sharing information or updates, or simply passing along a message of interest.

Should I include the original email thread when forwarding an email?

Yes, it is considered professional to include the entire email thread when forwarding an email. This ensures that the recipient has all the necessary context and information to understand the message.

Is it necessary to get the original sender’s permission before forwarding an email?

Generally, it is not necessary to get the original sender’s permission before forwarding an email. However, if the email contains confidential or sensitive information, it is best to check with the sender before forwarding it to someone else.

What is a courteous closing message when forwarding an email?

A courteous closing message could be something like, “Let me know if you have any questions or need further information. Thank you for your time.” or “I thought this would be of interest to you. Hope you find it useful.”

Can I edit an email before forwarding it?

Yes, you can edit an email before forwarding it. However, you should only edit it if it improves clarity or removes unnecessary information. Avoid changing the original sender’s words or context as it may lead to confusion or misinterpretation.

Are there any email forwarding etiquette rules I should follow?

Yes, some email forwarding etiquette rules are to only forward relevant and important messages, avoid forwarding chain emails or spam, and always ensure that the email content is appropriate and professional. Also, remember to credit the original sender if the email contains their ideas or content.

Time to Spread the Email Love!

And there you have it! You now know how to forward an email in a professional manner. Like anything, practice definitely makes perfect. Keep these tips in mind and don’t be afraid to test them out. It’s all about keeping your emails polished and pristine while spreading the email love. Thanks for spending time with us today, we’d love to have you back again for more helpful tips and tricks!