How to Write a Coworker Evaluation: Tips and Tricks You Need to Know

Are you tasked with writing a coworker evaluation but don’t know where to start? Fear not, for in this article, we’ll provide you with a step-by-step guide on how to create a well-crafted evaluation that accurately reflects your colleague’s performance while highlighting areas for growth and improvement.

Firstly, it’s important to note that you can find various templates and examples of coworker evaluations online. However, it’s vital to remember that each evaluation should be tailored to the individual being assessed. Generic templates may not accurately reflect the specifics of a particular role or company culture, so use these only as a starting point or guide.

When writing a coworker evaluation, begin by outlining the criteria and categories you’ll be assessing. Examples could include communication skills, teamwork, problem-solving abilities, and results achieved. By establishing clear metrics, you’ll provide a framework for measuring your coworker’s performance and determining achievement levels.

Once you’ve identified the areas you wish to assess, draft specific examples of how your colleague has demonstrated strength or weakness in each category. Be sure to focus on observable behaviors rather than generalization or opinion.

Finally, craft recommendations for how the coworker could improve in the areas identified as opportunities for growth. These suggestions should be specific and actionable, providing a clear roadmap for the team member to follow as they work to improve their skills.

By following these steps, you’ll be able to create a thoughtful, comprehensive coworker evaluation that accurately reflects performance and sets the stage for employee growth and development. Remember, each evaluation will be unique, so don’t be afraid to edit templates or examples as necessary to make them fit your specific needs. Good luck!

The Best Structure for Writing a Coworker Evaluation

Employee evaluation is an integral part of every organization. It helps managers to identify the strengths and weaknesses of their team members, provide constructive feedback, and set objectives for future improvement. Coworker evaluations are especially important since they offer valuable insights from colleagues who work in close proximity to the subject. Here are the steps to follow when writing a coworker evaluation.

Step 1: Introduction

The first paragraph of the evaluation should provide context and introduce the subject of the evaluation. Mention the role of the individual being evaluated, their team, and the duration of time that you have worked with them. This will help to establish credibility and set the tone for the rest of the evaluation.

Step 2: Strengths

In this section, describe the strengths of the individual being evaluated. Focus on specific examples of how they have excelled in their role and contributed to the team. Use metrics wherever possible to quantify their impact. This will help to reinforce the positive aspects of their performance and boost their morale.

Step 3: Areas for Improvement

No one is perfect, and everyone has areas where they can improve. This section should be approached with caution as negative feedback can be demotivating. Be specific about the issues that need improvement, but also provide suggestions on how to improve. Offer support, mentoring, or training to help the individual succeed.

Step 4: Goal Setting

The final section of the evaluation should be forward-looking. Work with the individual to set goals that align with the company’s objectives and their personal development. These goals should be SMART: Specific, Measurable, Achievable, Relevant, and Time-bound. By setting clear objectives, you can help the individual focus on improving their performance.


In conclusion, writing a coworker evaluation is an important task that requires careful consideration. By following the steps outlined above, you can provide valuable feedback to your colleague that will help them improve and grow in their role. Remember to be honest, constructive, and supportive throughout the process.

Coworker Evaluation Samples

Evaluation of John Doe’s Performance

Dear Manager,

I am pleased to provide a positive evaluation of John Doe’s performance during the last quarter. John has consistently displayed a positive attitude towards his work, and his dedication towards his responsibilities has proven to be an asset for the team.

John is proactive and takes initiative in his work. He has effectively managed his projects, meeting all deadlines and delivering results that are exceptionally high in quality. He also collaborates well with his colleagues, which makes him a valuable team player.

Based on his performance, I highly recommend John for a promotion or any other relevant opportunities that arise within the organization.

Best regards,

[Your Name]

Feedback on Sarah’s Contributions to the Team

Dear [Name of Manager],

I am writing to provide my feedback on Sarah’s contributions to our team. Since joining the team, Sarah has emerged as an exceptional performer who brings positivity, energy, and creativity to her work. She has displayed a strong sense of accountability, and her focus on delivering results is highly commendable.

Sarah consistently goes above and beyond what is expected of her, taking initiative and actively contributing her perspective and ideas to various projects. She is also proficient in overcoming challenges and resolving issues, ensuring that the quality of her work remains exceptional.

Based on her performance, I believe that Sarah deserves strong consideration for any growth opportunities and increased responsibilities that may arise in the near future.


[Your Name]

Recommendation for Sean’s Promotion

Dear [Name of Manager],

I am pleased to provide an enthusiastic recommendation for Sean’s promotion. Sean has proven himself to be an asset to our team since joining us, and I can attest to his outstanding work ethic, expertise, and collaborative skills.

Sean consistently demonstrates a strong understanding of our business goals and contributes to the various projects he is involved in. He is always willing to step up and take ownership of tasks and see them through to completion, even when this requires him to go beyond the scope of his role.

Based on his work, I am confident that Sean has the expertise, leadership qualities, and dedication required for a managerial position.

Thank you for considering this recommendation.

Yours sincerely,

[Your Name]

Feedback on Mary’s Interpersonal Communication Skills

Dear [Name of Manager],

I am writing to provide feedback on Mary’s interpersonal communication skills. While Mary is quite proficient in her work and has a great work ethic, I want to bring to your attention some areas where she can improve her communication skills for better collaboration in the team.

Mary has a tendency to interrupt colleagues while they are speaking, which can create communication breakdowns and impact the team’s productivity. Additionally, Mary sometimes comes across as abrupt when communicating with colleagues, which can be perceived as dismissive and rude.

Overall, I believe that Mary can benefit from training on effective communication to improve her interaction with her colleagues.


[Your Name]

Feedback on Jack’s Punctuality and Attendance

Dear [Name of Manager],

I am writing to provide feedback on Jack’s punctuality and attendance. While Jack is an efficient worker who produces quality work, I want to draw your attention to his consistent tardiness and missed days.

Jack’s tardiness and missed days have had an impact on the team’s productivity, and his actions have caused delays in some projects. I also fear that his behavior can have a trickle-down effect on other team members who may follow his lead.

I believe Jack needs to take his attendance and punctuality seriously, and I encourage you to take timely action to address this issue.


[Your Name]

Feedback on the Quality of Work of Richard

Dear [Name of Manager],

I am writing to provide feedback on the quality of work of Richard. While Richard is a talented worker who takes pride in his work, I have noticed some quality issues in his deliverables.

Specifically, there have been instances where Richard has missed key details or requirements, resulting in errors that needed to be corrected during review. These errors have caused delays in project deliveries and increased workloads for other team members.

I believe that with some mentoring and focus on quality control, Richard can improve his work so that it meets the required standards.


[Your Name]

Recommendation for Sophie’s Mentorship Role

Dear [Name of Manager],

I am excited to recommend Sophie for a mentorship role in our company. Over the months I have worked with Sophie, she has become an invaluable resource to me, consistently sharing her knowledge and insights on our company’s operations and environment.

Sophie’s positive attitude and can-do spirit have also been a positive influence on our team. She always takes the time to listen to her colleagues and offers advice and suggestions to help them overcome their obstacles.

With these qualities, I believe that Sophie would be an excellent mentor to new hires and even established employees who may need support to achieve their aspirations.

Thank you for your consideration.


[Your Name]

Tips for Writing a Coworker Evaluation

Writing a coworker evaluation can be a daunting task, especially if you haven’t done it before. However, with a few tips, you can write an effective evaluation that provides valuable feedback to your coworker. Below are some tips to help you write a coworker evaluation:

  • Start with a positive tone: Begin the evaluation by acknowledging your coworker’s strengths. This sets a positive tone for the rest of the evaluation. It also lets your coworker know that you appreciate their work and the efforts they’ve put in.
  • Be specific: Use specific examples to illustrate your coworker’s strengths and weaknesses. For instance, don’t just say that your coworker is a good team player. Instead, provide specific instances where your coworker demonstrated teamwork qualities.
  • Focus on behavior rather than personality: When evaluating a coworker, it’s essential to focus on their behavior rather than their personality. You may not like your coworker’s personality, but that’s not relevant to the evaluation. Instead, evaluate their behavior, work ethic, and how they interact with others in the workplace.
  • Provide constructive feedback: Make sure your evaluation includes constructive feedback. This means giving feedback that helps your coworker improve their work. Don’t just criticize them, but suggest ways they can improve.
  • Keep it professional: While writing the evaluation, remember to keep it professional. Use a formal tone and avoid using slang or offensive language. Avoid making personal comments that can be viewed as discriminatory or unprofessional.
  • End on a positive note: End the evaluation with words of encouragement and support. Let your coworker know that you believe in them and that you’re confident they can improve their work.

In conclusion, writing a coworker evaluation requires careful thought and consideration. Be specific, focus on behavior rather than personality, provide constructive feedback, keep it professional, and end on a positive note. By following these tips, you can write a thoughtful and effective evaluation that helps your coworker improve their work and meet their goals.

FAQs: Writing a Coworker Evaluation

What is a coworker evaluation?

A coworker evaluation is a process where you assess the performance and behavior of a colleague and provide constructive feedback that can help them improve their work performance. It helps to promote mutual learning and growth within the organization.

How do I prepare for writing a coworker evaluation?

Before you start writing a coworker evaluation, gather all relevant information about the colleague’s job responsibilities, performance metrics, and other key aspects of their work. Make sure you have clear examples of their strengths, weaknesses, and areas for improvement. You should also review your organization’s policies and guidelines for conducting coworker evaluations.

What should I include in a coworker evaluation?

A coworker evaluation should include a detailed assessment of the colleague’s job responsibilities, their adherence to company policies and procedures, and their ability to work collaboratively with others. It should also highlight their strengths and accomplishments, as well as areas where they need improvement. You should also include specific, actionable feedback that the colleague can use to improve their performance in the future.

How should I structure a coworker evaluation?

A coworker evaluation should be structured in a clear and organized manner, with an introduction that sets the tone for the assessment, a detailed assessment of the colleague’s job performance, and a conclusion that summarizes the feedback and provides actionable recommendations for improvement.

How should I provide feedback in a coworker evaluation?

When providing feedback in a coworker evaluation, be specific and objective in your assessments. Use concrete examples to support your feedback and make sure your tone is constructive and supportive. Focus on providing actionable recommendations for improvement rather than simply pointing out flaws or weaknesses.

How should I handle difficult feedback in a coworker evaluation?

If you need to provide difficult feedback in a coworker evaluation, it’s important to approach the situation with empathy and understanding. Provide specific examples and be clear that your feedback is intended to help the colleague improve their performance. Focus on solutions rather than problems and provide support and resources to help the colleague address their areas for improvement.

How often should I conduct coworker evaluations?

Coworker evaluations should be conducted on a regular basis, typically once a year or every six months, depending on your organization’s policies and guidelines. It’s important to review the colleague’s progress and provide ongoing feedback throughout the year to help them stay on track with their performance and development goals.

Wrapping it Up

In conclusion, writing a coworker evaluation can be an intimidating task, but with the right approach, it can become an excellent opportunity to provide feedback and help your colleagues succeed. Remember to keep it professional, objective, and specific, and don’t forget to acknowledge their strengths and achievements. Finally, I want to thank you for taking the time to read this article, and I hope you found it useful. Be sure to come back for more tips and tricks to improve your workplace relationship!