How to Write a Good Farewell Email: Tips and Examples

Saying goodbye is never easy, especially when it comes to leaving a workplace. Whether you’re stepping out in search of new ventures or moving on to greener pastures, leaving your coworkers and colleagues behind can be daunting. That said, one way to help make the separation a little easier is by writing a good farewell email. A well-crafted email can serve as a final goodbye to your colleagues and let them know you care about your time spent together. If you’re not sure how to go about crafting such an email, don’t worry. In this article, we’ll explore some tips and tricks on how to write a good farewell email. We’ll also share some examples that you can edit as needed to create your own personalized farewell message. So, let’s get started!

Structuring a Great Farewell Email

Writing a farewell email is not just as simple as typing a few goodbyes and pressing send. A well-crafted farewell email should leave your colleagues with a positive impression and help strengthen your relationship with them. Here is a recommended structure that you can follow when writing your farewells, inspired by the writing style of Tim Ferris.

1. Gratitude

Start with expressing gratitude. Show your appreciation for the time that you spent with your colleagues and for the opportunities that you had while working with them. Be specific and mention the things that you are grateful for. This can create a sense of goodwill and set a positive tone for the rest of the email.

2. Reflection

Reflect on the highlights of your time in the company. Share some of the memories that you had with your colleagues and highlight some of the accomplishments that you were part of. This allows your colleagues to get a sense of what you accomplished and what you enjoyed the most while working together. It also showcases your contributions to the team, making your farewell feel more like a celebration than a sad goodbye.

3. Future Plans

Share your plans for the future. Let your colleagues know why you are leaving and what your next steps will be. This shows that you are excited about your next adventure and that you are not leaving on a bad note. You can also encourage your colleagues to keep in touch and stay connected, especially if you anticipate future collaborations or networking opportunities.

4. Contact Information

Provide your contact information. Make sure to let your colleagues know how they can reach you after you leave. This gives them the chance to keep in touch with you and stay connected personally and professionally. You can also use this opportunity to promote your LinkedIn or other social media accounts.

5. Parting Blessing

End on a positive note by saying goodbye and wishing your colleagues well. You can use this opportunity to share a quote, a personal message, or simply express your best wishes. Keep it simple and sincere. You may end up back in the same team or company someday, so it’s important to leave on good terms.

In conclusion, farewell emails are an opportunity to express gratitude, showcase your accomplishments, connect with your colleagues, and leave a positive impression. By following this recommended structure, inspired by Tim Ferris writing style, you can craft a compelling farewell that allows you to part on good terms and maintain relationships with your colleagues even after you leave the company.

7 Farewell Email Samples for Different Reasons

Saying farewell before starting a new job

Dear [Colleague’s Name],

As you may already know, I will be starting a new job next week and leaving this company. Before I go, I wanted to take a moment to express my heartfelt thanks for the many years I’ve spent here. It’s been an amazing journey, and I’m grateful for all the experiences I’ve had and the people I’ve worked with.

Looking back, some of the highlights of my time here have been [insert specific examples]. I will always cherish these memories and the lessons I’ve learned. I’m leaving with a heavy heart, but I’m also excited about the opportunities ahead.

Please keep in touch, and I wish you all the best for the future!

Warmest regards,

[Your Name]

Saying goodbye to a colleague who’s retiring

Dear [Colleague’s Name],

As we count down the days to your retirement party, I wanted to write to let you know how much we will all miss you. It’s hard to imagine this place without you, but we’re thrilled for you to start the next chapter of your life.

I’m personally grateful for all the support and guidance you’ve given me over the years. Your contributions to our team have been immeasurable, and your positive attitude and infectious enthusiasm have made every day brighter.

We will all miss your jokes, [insert specific memories], and most of all, your kind and generous spirit. You’ve left a lasting impact on each and every one of us, and we wish you all the happiness and relaxation you deserve in your retirement.

Thank you for everything, and please stay in touch!


[Your Name]

Leaving a company due to relocation

Dear [Colleague’s Name],

It is with a heavy heart that I’m writing to let you know that I will be leaving the company at the end of the month. My family and I will be relocating [insert location] for [insert reason]. Although I’m excited for this new chapter in our lives, I’m also deeply saddened to leave behind the wonderful colleagues and friends I’ve made at this company.

Working with all of you has been a highlight of my career, and I will always remember the [insert specific memories and accomplishments]. I’m grateful for the support and encouragement I’ve received from you over the years, and I’m confident that you will continue to achieve great things in my absence.

Please keep in touch, and know that I will remember my time here fondly. Thank you for making it such a wonderful experience.


[Your Name]

Bidding farewell after completing a project

Dear [Project Team],

As our [insert project name] comes to a close, I wanted to take a moment to express my sincere thanks and appreciation for all the incredible work you’ve done. This has truly been a team effort, and I’m grateful for the countless hours, hard work, and dedication that each one of you has put into the project.

It has been an honor to lead this team and to work alongside you all. Together, we’ve accomplished [insert specific achievements], and we should all be proud of what we’ve achieved.

As we go our separate ways, I want to wish you all the best in your future endeavors. I’m confident that you will continue to achieve great things, both individually and as a team.

Thank you again for all your hard work, and here’s to a successful delivery!

Best regards,

[Your Name]

Sending farewell to a colleague who’s moving departments

Dear [Colleague’s Name],

As you prepare to leave our team and embark on a new journey in your new department, I wanted to take a moment to acknowledge all the incredible work you’ve done here with us.

When I think of your contributions to our team, I’m struck by your [insert specific qualities and strengths]. You’ve been a positive force on our team, and you will be dearly missed.

As you move into your new role, I’m confident you will bring that same level of dedication and excellence with you. We wish you all the best, and we know you will do great things.

Please keep in touch, and thanks for all you’ve done for us!


[Your Name]

Bidding farewell to a colleague who’s leaving the company

Dear [Colleague’s Name],

It’s with mixed emotions that I’m writing to bid you farewell as you leave our company. While I’m deeply saddened by your departure, I’m also excited for the opportunities that await you.

During your time here, you’ve made an impact on our team in so many ways, from your [insert specific strengths] to your positive attitude and infectious enthusiasm. Your contributions will be missed, and we’ll always remember the [insert specific memories] we shared together.

As you move on to your next adventure, we wish you all the best. Please keep in touch, and I hope our paths cross again soon.

Take care,

[Your Name]

Sending a farewell message to a team member who’s going on a sabbatical

Dear [Colleague’s Name],

As you prepare to embark on your sabbatical, I wanted to send you a quick note to wish you all the best and to let you know how much we will miss you while you’re away. Your contributions to our team have been invaluable, and we all look forward to your return.

We appreciate all the hard work and dedication you’ve brought to [insert specific projects or tasks], and we’re confident that you will come back ready to take on new challenges and bring fresh insights to our team.

Please take the time to relax, recharge, and enjoy your sabbatical. We’ll be eagerly waiting your return!

Best regards,

[Your Name]

How to Write a Good Farewell Email

Saying goodbye to colleagues and friends can be tough, but writing a good farewell email can make all the difference. Here are some tips to help you craft a memorable and gracious message:

  • Start with a warm greeting. Address your email to the people or team you’re leaving behind, and use a friendly and positive tone. Thank them for the time you’ve spent together and express your appreciation.
  • Keep it brief and to the point. Your farewell email doesn’t have to be too long or detailed. Stick to the key messages you want to convey, such as your gratitude, good wishes, and contact information for staying in touch.
  • Offer to help with the transition. If appropriate, you can offer to assist your colleagues or your replacement in the coming weeks to ensure a smooth transition. This shows your commitment to the team and can help ease any concerns your coworkers may have about your departure.
  • Express your future plans. Share your exciting plans for the future, whether it’s starting a new job, traveling, or pursuing a personal goal. This can help your colleagues feel happy for you and can also inspire them to pursue their own dreams.
  • Show your appreciation. Take the time to thank your colleagues and friends for their support, advice, and friendship during your time at the company or organization. Mention specific instances where they made a positive impact on your life or career.
  • End on a positive note. Conclude your farewell email with a positive message, such as wishing your colleagues continued success or expressing your hope that you’ll stay in touch. Consider adding a quote or memorable phrase that captures the essence of your time with the organization.

Remember, a heartfelt and authentic farewell email can leave a lasting impression on your colleagues and friends. By using these tips, you can write a message that reflects the gratitude, positivity, and kindness that define your character.

FAQs related to how to write a good farewell email

What is a farewell email?

A farewell email is a message sent to colleagues or coworkers when leaving a job or organization to thank them, say goodbye, and share contact information.

Why is it important to write a good farewell email?

A good farewell email can leave a lasting positive impression on colleagues and superiors. It shows professionalism and gratitude, and can be a valuable networking tool for the future.

What are some elements of a good farewell email?

A good farewell email should express gratitude, provide a brief summary of accomplishments, include contact information, and be positive and professional in tone.

When should I send a farewell email?

A farewell email should be sent on or shortly before your last day of work. This gives colleagues and superiors enough time to respond and say goodbye.

Should I mention the reason why I am leaving?

You can mention the reason why you are leaving, but keep it brief and professional. Avoid sharing negative or controversial reasons for leaving.

What should I avoid including in my farewell email?

Avoid including personal or sensitive information, negative comments, or anything that could be construed as unprofessional. Also, avoid using your farewell email as an opportunity to air grievances or complain about your job.

How can I make my farewell email stand out?

You can make your farewell email stand out by being heartfelt, personal, and genuine. Share anecdotes and memories, express gratitude, and use your farewell email as an opportunity to strengthen relationships and network for the future.

Say Goodbye in Style!

We hope these tips on how to write a good farewell email were helpful to you. Remember to keep it light and casual, but also heartfelt and genuine. Thank your colleagues for the memories you’ve shared and let them know you’ll stay in touch even after you part ways. It’s never easy to say goodbye, but with the right words, you can make it a little easier for everyone involved. Thanks for reading our article, and come back soon for more tips and tricks on navigating life’s bittersweet moments!