Writing a letter is a powerful way to communicate with others. It is an effective way to express your thoughts, ideas, and emotions in a clear and concise manner. But what if you need to include additional information or documents? That’s where writing a letter with an enclosure comes in. By adding an enclosure, you can provide your reader with additional context and details, making your communication all the more effective.
If you’re unsure of where to start when it comes to writing a letter with an enclosure, fear not. There are plenty of examples out there that you can use and edit as needed. With just a little bit of effort, you can craft a letter that not only gets your message across but also provides your reader with all the necessary information they need.
So, whether you’re writing a business letter, cover letter, or even a personal letter, adding an enclosure can be a game-changer. And with so many resources available to help you get started, there’s no excuse not to give it a try. So why not take a chance and make your next letter all the more effective by adding an enclosure?
The Best Structure for Writing a Letter with an Enclosure
When it comes to writing a letter with an enclosure, it is essential to have a clear and coherent structure. A well-structured letter not only ensures that your message is conveyed effectively but also conveys a professional image.
To begin with, the letter must have a clear and concise introduction that provides essential information about the sender and the purpose of the letter. This section should not exceed a few lines and should be written in a formal tone.
After the introduction, it is essential to communicate the main message of the letter in a clear and organized manner. This section should be divided into paragraphs, each addressing a specific topic. It is advisable to number each paragraph to make it easier for the recipient to respond to each point individually.
At the end of the letter, it is necessary to include a conclusion that summarizes the main message and emphasizes the desired action from the recipient. This section should also reiterate the sender’s contact information, including their name, job title, phone number, and email address.
If there are any enclosures attached to the letter, it is important to mention them clearly in the body of the letter. A mention of the enclosure should be made just before the closing line.
Finally, the letter should be closed with a courteous tone. The closing line should also be formal, and the sender should include their full name and signature.
In conclusion, a well-structured letter with an enclosure can be achieved by following the above guidelines. A professionally-structured letter will not only get your message across effectively but will also make a good impression on the recipient.
Sample Letter with Enclosure
Letter of Recommendation for Graduate School
Dear Admissions Committee,
I am writing to recommend Jane Smith for admission into your graduate program in education. Jane was one of my top students during her undergraduate studies, consistently earning excellent grades and demonstrating a deep passion for the field of education.
Throughout her time in my classes, Jane consistently displayed a strong work ethic, exceptional critical thinking skills, and a genuine interest in learning. She actively participated in class discussions and consistently produced outstanding work in her assignments and exams. Beyond her academic accomplishments, Jane also served as a mentor and leader to her peers, showing great skill in teamwork, communication, and problem-solving.
Overall, I have the utmost confidence in Jane’s ability to excel in your graduate program and to make significant contributions to the field of education in the future. Please do not hesitate to contact me if you have any further questions or require additional information.
Sincerely,
Professor John Doe
Enclosure: Letter of Recommendation
Letter of Recommendation for Job Application
Dear Hiring Manager,
I am writing to recommend John Smith for the position of Sales Manager at your organization. John has been an employee of my company for four years and has consistently demonstrated outstanding sales skills, strong leadership ability, and a genuine commitment to driving revenue growth.
During his time at our company, John has consistently exceeded his sales targets and has played a critical role in expanding our client base and increasing revenue. He has also demonstrated exceptional leadership skills in managing his sales team, providing valuable mentorship, and driving high levels of performance.
Overall, I believe that John would be an excellent fit for your organization and that he would make a valuable contribution to your team. Please do not hesitate to contact me if you have any further questions or require additional information.
Best regards,
Jane Doe
Enclosure: Letter of Recommendation
Letter of Recommendation for Graduate School Scholarship
Dear Scholarship Committee,
I am writing to recommend Sarah Jones for the scholarship program offered by your organization. I have known Sarah for three years and have had the pleasure of teaching her in multiple courses during her undergraduate studies in political science.
Sarah has consistently demonstrated a deep interest in the field of political science and a strong aptitude for research and analysis. She has consistently earned excellent grades in her courses and has demonstrated exceptional research and writing skills in her assignments and papers.
Overall, I have no doubt that Sarah would be an excellent candidate for your scholarship program and that she would make a valuable contribution to the field of political science. Please do not hesitate to contact me if you have any further questions or require additional information.
Sincerely,
Professor Jane Smith
Enclosure: Letter of Recommendation
Letter of Recommendation for Volunteer Work
Dear Volunteer Coordinator,
I am writing to recommend Mike Brown for a volunteer position at your organization. I have had the pleasure of working with Mike on multiple community service projects over the past year and have been consistently impressed with his commitment, work ethic, and leadership ability.
Mike has played a critical role in organizing and leading community service activities, and has demonstrated exceptional teamwork, communication, and problem-solving skills. He has also shown great compassion and dedication in his work with a variety of local organizations, always going above and beyond to ensure that the needs of the community are met.
Overall, I believe that Mike would be an exceptional volunteer for your organization and that he would make a valuable contribution to your team. Please do not hesitate to contact me if you have any further questions or require additional information.
Best regards,
Jane Doe
Enclosure: Letter of Recommendation
Letter of Recommendation for Business Partnership
Dear Business Partner,
I am writing to recommend Susan Lee and her company for a potential business partnership with your organization. I have had the pleasure of working with Susan for two years, during which time her company has consistently displayed exceptional professionalism, customer service, and a commitment to quality work.
Susan and her team bring a wealth of experience and expertise to their work, and consistently go above and beyond to ensure that their clients’ needs are met. I have no doubt that a partnership between our two organizations would be mutually beneficial and would result in exceptional outcomes for all parties involved.
Overall, I highly recommend Susan Lee and her company for a potential business partnership and am confident that they would be an excellent choice for your organization. Please do not hesitate to contact me if you have any further questions or require additional information.
Sincerely,
John Doe
Enclosure: Letter of Recommendation
Letter of Recommendation for College Admissions
Dear Admissions Committee,
I am writing to recommend Alex Hernandez for admission to your college. Alex was a student of mine during his junior and senior years of high school and demonstrated a deep commitment to academic excellence, exceptional leadership skills, and a passion for learning.
Alex excelled in his coursework, consistently earning excellent grades and showing a strong aptitude for critical thinking and problem-solving. He also served as an exceptional leader in a variety of extracurricular activities, displaying excellent communication skills, teamwork, and initiative.
Overall, I believe that Alex would be an excellent fit for your college and that he has the skills and passion required to make a valuable contribution to your academic community. Please do not hesitate to contact me if you have any further questions or require additional information.
Best regards,
Jane Doe
Enclosure: Letter of Recommendation
Letter of Recommendation for Personal Reference
Dear Recipient,
I am writing to recommend Emily Davis for a personal reference. I have known Emily for five years and have had the pleasure of working with her in a variety of contexts during that time.
Emily is a person of exceptional character, integrity, and compassion. She consistently demonstrates a willingness to help others, and always conducts herself with professionalism and respect. Her communication skills are exceptional, and she is skilled in navigating complex relationship dynamics with grace and humility.
Overall, I highly recommend Emily for any personal reference needs you may have. Please do not hesitate to contact me if you have any further questions or require additional information.
Sincerely,
John Doe
Enclosure: Letter of Recommendation
Tips for Writing a Letter with an Enclosure
When writing a letter with an enclosure, there are some key tips you should keep in mind to ensure that your message is clear, effective, and professional. Here are some important considerations to help you craft a great letter:
- Begin with a clear purpose. Before you start writing, make sure you know exactly why you are writing the letter and what you hope to accomplish. Whether you are sending a cover letter along with a resume, or enclosing additional documents to support your argument, your letter should have a clear focus and a strong, relevant purpose.
- Keep it concise and focused. Your letter should be short and to the point. Avoid rambling or including unnecessary information that could distract from your main point. Make sure every sentence serves a purpose and moves your argument or request forward.
- Include a polite and professional tone. Even if you are frustrated or angry, it’s important to keep your tone courteous and respectful. Use professional language and avoid any slang or casual language that could undermine your message.
- Mention the enclosure clearly. If you are enclosing additional documents with your letter, make sure you mention this clearly in the body of your message. Be specific about what you are enclosing, and if possible, include a list of the documents included.
- Make sure your enclosure is organized and relevant. Before you send your letter, make sure your enclosure is well-organized and contains only the most relevant and important documents. Double-check that you have included everything you need, and that each document is easy to read and understand.
- Close with a clear call to action. Finally, make sure your letter ends with a clear call to action. Whether you are requesting a meeting, asking for a response, or simply thanking the recipient for their time, make sure your closing statement is clear and actionable.
By following these tips, you can write a letter with an enclosure that is clear, professional, and effective.
FAQs about Writing a Letter with an Enclosure
What is an enclosure in a letter?
An enclosure refers to any additional document or material that you include with your letter.
How do I mention an enclosure in my letter?
You can mention an enclosure by writing “Enclosure” or “Encl.” at the bottom of your letter after your signature.
Can I use “Attachment” instead of “Enclosure”?
Yes, you can use “Attachment” interchangeably with “Enclosure” to refer to any additional document or material included with your letter.
Do I need to mention the number of enclosures in my letter?
Yes, if you have more than one enclosure, you should mention the number of enclosures in your letter to avoid confusion.
Can I include confidential information in my enclosure?
Yes, you can include confidential information in your enclosure, but make sure to mark it as “Confidential” and indicate who it is intended for.
What is the proper format for an enclosure?
The proper format for an enclosure includes labeling it at the bottom of your letter, using the appropriate noun (Enclosure or Attachment), and listing the name of the enclosed document(s).
Do I need to include an enclosure in my letter?
No, including an enclosure is optional, and you should only include it if it is relevant to your letter’s topic and adds value to its intended recipient.
Sincerely Yours, Enclosed with Affection
Well, there you have it! Writing a letter with an enclosure is as easy as 1-2-3. Remember to choose appropriate enclosures and formats, address your letter properly, and proofread before sending it off. Oh, and don’t forget to put a stamp on it! Thanks for reading, and I hope you found this article helpful. Come back soon for more tips and tricks to improve your writing skills. In the meantime, keep writing and expressing yourself!