Have you ever had to reconnect with someone you haven’t spoken to in a while? Maybe it’s a former colleague, old friend, or even a family member. It can be daunting to know where to start and what to say. But don’t worry – in this article, we’ll discuss how to write a reconnecting email that feels natural and will help you rebuild that connection. And the best part? We’ve included examples that you can edit and make your own. So, take a deep breath and let’s jump in.
The Best Structure for Writing a Reconnecting Email
Writing a reconnecting email can be challenging, especially if you have not been in communication with the recipient for a significant period. However, with the right structure, you can craft a compelling and effective message that will grab their attention and encourage them to engage with you once again. Here are some tips on how to structure your reconnecting email:
Start with a friendly greeting
The first part of your email should be a friendly greeting that acknowledges the recipient and their situation. Use their name and let them know that you have been thinking of them and want to reconnect. Mention any shared experiences or connections that you have to show that you know and care about them. This will make the recipient feel valued and more likely to respond to your message.
Explain your reason for reaching out
In the body of your email, explain why you are reconnecting. Be specific about your reason for reaching out and how it relates to the recipient. Let them know that you have something to offer or that you want to catch up and hear about what they have been doing. This will give them a sense of purpose and make them more inclined to respond positively to your message.
Offer value or an incentive
If you want the recipient to take action, such as meeting with you or responding to your message, you need to offer them something of value. This could be an opportunity to work together, share your knowledge or expertise, or simply catch up on old times. Make sure that the value you offer is personalized and relevant to the recipient to increase your chances of getting a response.
Closing and call-to-action
The final part of your email should be a closing and call-to-action. Thank the recipient for their time and let them know that you are looking forward to hearing back from them. Be polite and respectful, and avoid coming across as pushy or aggressive. Provide your contact information and suggest a specific time for a follow-up call or meeting. This will give the recipient a clear sign of what to expect and make them more likely to take action.
In conclusion, the best structure for a reconnecting email includes a friendly greeting, a clear explanation of your reason for reaching out, an offer of value, and a polite and respectful closing. Use these tips to craft an effective message that will encourage the recipient to engage with you once again. With some effort and a personalized touch, you can successfully reconnect and build stronger relationships with your contacts.
7 Reconnecting Email Templates for Different Reasons
Reconnecting with a former colleague
Dear [First Name],
It’s been a while since we last spoke and I hope everything is going well for you. I was reminiscing about our time working together and it got me thinking about how nice it would be to catch up.
How has life been treating you since we last spoke? I’d love to hear about what you’ve been up to and if you’ve taken on any new projects.
Looking forward to reconnecting after all these years,
[Your Name]
Reconnecting with a potential client
Dear [First Name],
I hope this email finds you well. We had the pleasure of speaking a few months back regarding my company’s services. I wanted to follow up and see if you’ve had any new developments in your business that would make our services a perfect solution for you.
If you would like to learn more about how we can help support your company, I would be happy to schedule a call at your convenience.
Looking forward to the opportunity to work with you,
[Your Name]
Reconnecting with a past employer
Dear [First Name],
I hope this email finds you well. I have been thinking about our time working together and the lessons I learned from you. I wanted to thank you for the opportunity to work for such a great company and for the guidance you provided me throughout my employment.
If you have any upcoming projects that you could use my expertise on, please don’t hesitate to reach out to me. I would welcome the chance to work together again.
Best regards,
[Your Name]
Reconnecting with a friend
Dear [First Name],
I hope this email finds you doing well. It’s been a while since we last spoke, and I miss catching up with you and hearing about your latest adventures.
Are you available for a quick chat or catch-up this week? It would be nice to hear about everything that has been going on in your life.
Take care,
[Your Name]
Reconnecting with a prospect
Dear [First Name],
I hope this email finds you well. It’s been some time since we spoke regarding your interest in our products. I wanted to touch base and answer any remaining questions you may have about our offerings.
If you’re still interested in learning more about our products or services, I would be happy to provide any additional information you may require.
Thank you for your time and consideration,
[Your Name]
Reconnecting with a former customer
Dear [First Name],
I hope you’ve been doing well since our last interaction. At [Company Name], we’re always looking to ensure our customer’s are satisfied with our products and services.
If there are any issues or concerns you had in our previous interaction, or if there’s anything more we can do for you, please don’t hesitate to reach out. We value your opinion and would love the chance to make things right.
Best regards,
[Your Name]
Reconnecting with a former mentor
Dear [First Name],
I hope this email finds you in good health. It’s been a while since I last reached out to you and I’d like to take a moment just to thank you again for the guidance and support you provided when we last spoke.
If you have time for a quick chat or just to catch up, that would be great. I look forward to hearing about any updates and developments in your field.
Best wishes,
[Your Name]
How to Write a Reconnecting Email: Tips and Strategies
Reconnecting with someone you haven’t spoken to in a while can be a daunting task. Whether it’s a former colleague, friend, or business associate, it’s important to approach the situation with sensitivity and tact. Here are some tips for crafting a well-written, effective reconnecting email that will help you get back in touch with someone and rekindle your relationship.
1. Start with a friendly, personal tone. The first few sentences of your email should be warm and welcoming, expressing your excitement to reconnect with the person. Avoid being too formal or business-like, as this can make the email seem less personal and genuine.
2. Remind them of how you know each other. This is especially important if it’s been a while since you last spoke. Give them a brief reminder of your relationship or how you met. This will help jog their memory and make them more receptive to your email.
3. Share news or updates. Let the person know what you’ve been up to since you last spoke. This could be work-related, personal, or a combination of both. Be sure to keep your message positive and engaging, and avoid being too self-promoting.
4. Ask about their life. This is a great way to show that you’re interested in the person beyond just reconnecting. Ask about their work, family, or any recent updates. This will help get the conversation flowing and build rapport.
5. Suggest meeting up. If appropriate, suggest meeting up in person to catch up further. This could be for a coffee, lunch, or something else that’s low-key and casual. Make it clear that you understand if they’re busy and that you’re happy to work around their schedule.
6. Close on a positive note. End your email by thanking the person for their time and expressing your enthusiasm to reconnect. Be sure to include your contact information and invite them to reach out if they have any questions or want to connect further.
By following these tips, you can craft a thoughtful and engaging reconnecting email that will help you rekindle your relationship with someone you haven’t spoken to in a while. Remember to keep your tone warm and friendly, and be open and engaging in your message. With a little effort and persistence, you can successfully reconnect with old friends, colleagues, and business associates.
FAQs on How to Write a Reconnecting Email
What is a reconnecting email?
A reconnecting email is an email you send to someone you have not communicated with in a while to restart the conversation or relationship. It could be to an old friend, colleague, or potential business partner.
How do I start a reconnecting email?
Begin with a friendly greeting and ask how they are doing. Mention something you know about them that shows you have been paying attention and that you care about what is going on in their life.
What should I include in a reconnecting email?
Introduce yourself briefly and remind them of how you know each other. Explain why you are reconnecting and invite them to continue the conversation. Be genuine and try to establish a common ground to build on.
How do I make my reconnecting email more engaging?
Use a friendly and conversational tone that shows your personality. Avoid using jargon or being too formal. Add a personal touch, such as a joke or a reference to a shared experience, to make the email more memorable.
Should I use a template for my reconnecting email?
It’s okay to use a template to guide your writing, but try to make it unique to the person you are reaching out to. People can tell when an email is generic, and it’s unlikely to get a response.
How soon should I follow up if I don’t get a response?
Wait for at least a week before following up. Send a brief and friendly reminder that you are still interested in reconnecting and that you are looking forward to hearing from them.
What should I do if I get a negative response?
Respect the other person’s decision and thank them for their time. Don’t take it personally and remember that it’s not the end of the world. Keep an open mind and stay positive for future opportunities.
Thanks for Reading!
So there you have it, folks! I hope these tips will help you craft the perfect reconnecting email that will make your recipient feel valued and special. Remember, when writing a reconnecting email, it’s all about being sincere, empathetic, and respectful. Don’t be afraid to show your personality and let your true self shine through. Keep practicing and soon enough, you’ll be a pro at handling any type of awkward conversation. Thanks again for reading and don’t forget to come back for more fun and helpful content!