How to Write an Addendum to an Offer Letter: Guidelines and Examples

If you’re involved in a job offer and you’re not thrilled with the terms presented in the original offer letter, you should take heart in knowing that all is not lost. There is a solution that could help you get what you want, and it all starts with crafting an addendum to that original offer letter.

Writing an addendum could be the perfect way to negotiate better compensation, benefits, or other details that weren’t initially presented in the offer letter. This strategy is beneficial for both the employer and employee, as it increases transparency and communication between both parties.

But how do you actually write an addendum to an offer letter? Where do you start? Luckily, there are plenty of examples and templates available online that can be edited to fit your specific needs.

Whether you’re looking to request additional paid time off, a salary increase, or specific job duties, an addendum to your offer letter could be the tool that unlocks the potential of your position.

With a little guidance and creativity, you can draft an addendum that works for both sides and results in a more favorable outcome. So, get to work and take your next steps towards negotiating the best possible offer.

The Optimal Structure for Writing an Addendum to an Offer Letter

When you receive an offer letter for a job but want to negotiate some of the details, adding an addendum to the offer letter can be an effective way to request changes and communicate your needs. However, to ensure that your addendum is clear, concise, and professional, it’s important to follow a structured format that covers all the essential information and persuasively presents your case.

A great way to structure your addendum is to begin with a clear introduction that briefly explains the purpose of your document. This should be followed by a section that provides a detailed explanation of your proposed changes, providing reasoning and evidence wherever possible. It’s important to clearly state what you’re requesting and to not leave any room for confusion.

After you have presented your proposed changes, you should include a section that responds to any potential objections or concerns that the employer may have to your requests, and explain why your proposed changes are reasonable and beneficial for both parties. If possible, provide examples or evidence to support your response in this section.

Lastly, your addendum should end with a closing that thanks the employer for the initial offer and for considering your requests. Close with a positive and professional tone to show your appreciation for the opportunity and your eagerness to work with the company.

By organizing the addendum into these sections, and writing in a clear and concise manner, you can effectively communicate your needs and negotiate for a better job offer. Remember, when it comes to negotiating, you need to be assertive, yet professional, and not be scared to ask for what you want. A well-structured and professionally-written addendum can go a long way, increasing your chances of receiving a favorable response from the employer.

Addendum to Offer Letter Samples

Salary Adjustment Addendum


With reference to the offered employment, we would like to submit an addendum to the original offer letter pertaining to a salary adjustment. After considering the responsibilities of the position and current market conditions, we humbly request a salary increase of 10%. This adjustment will better align with industry standards and allow us to attract and retain top talent.

We sincerely hope this adjustment will be considered and look forward to your response. Thank you.

Best regards,

Start Date Delay Addendum

Dear Hiring Manager,

This addendum is to inform you of a delay in my start date as outlined in the original offer letter. Unfortunately, I have been held up with unforeseen personal circumstances that require immediate attention and resolve before I can commit fully to joining the team. I have every intention of starting with the company as soon as the situation is resolved and anticipate a new start date of [insert date].

I understand any inconvenience this delay may cause, and I appreciate your patience and understanding. Please let me know if there are any concerns or questions. Thank you for your time.

Best regards,

Relocation Assistance Addendum

Dear [Hiring Manager’s Name],

Thank you for offering me the position with your company. I am excited about the opportunity to contribute to your team and look forward to joining soon. This addendum serves to request financial assistance for relocation to [new location]. The cost of moving, renting, and other expenses associated with relocating is a significant burden, and I would appreciate any support the company could provide.

I am willing to work out an agreement regarding repayment terms or other requirements for the assistance provided. Let me know if there are additional steps to take or documentation needed. Thank you for your consideration.

Best regards,

Working Hours Modification Addendum

Dear [Hiring Manager’s Name],

After reviewing the original offer letter for the position, I would like to add an addendum regarding working hours modification. I have personal commitments that would require alternative scheduling throughout the week to ensure I can balance both priorities effectively. I am willing to be flexible and work around the needs of the company while accommodating my needs as well.

Please let me know if there are any questions or if this modification is not possible to ensure we can discuss any concerns together. Thank you for your understanding. I look forward to contributing to the team soon.

Best regards,

Benefit Package Adjustment Addendum

Dear [Hiring Manager’s Name],

With reference to the employment offer, I would like to submit an addendum to request an adjustment to the benefit package. Although the original offer is generous, I have specific health needs that require additional coverage. I am requesting additional health insurance coverage to cover [specific condition/medication], and I appreciate your consideration on this matter.

Please let me know if there are any documentation or requirements to fulfill this request. Thank you for your understanding and flexibility.

Best regards,

Job Title Amendment Addendum

Dear [Hiring Manager’s Name],

This addendum is to request an amendment to the job title included in the original offer letter. After further consideration and review of the responsibilities outlined in the position, I would like to propose an updated job title of [insert new job title]. This new title better represents the tasks and duties assigned to the role and aligns with industry standards.

Please let me know if there are any concerns or questions regarding this amendment. Thank you for your understanding and support for this change.

Best regards,

Performance-Based Compensation Addendum

Dear [Hiring Manager’s Name],

Thank you for offering me the position with your company. I am excited about the opportunity to contribute to your team, and I would like to propose an addendum to the original offer letter regarding performance-based compensation. I think it would be mutually beneficial if instead of a traditional compensation package, my salary is structured around performance and results achieved.

I am willing to work out the details and agree to specific goals and metrics to receive this compensation. This structure incentivizes me to perform at my best and guarantees a more productive and dynamic work experience for the company. Please let me know if this arrangement is possible, and I look forward to discussing this in detail.

Best regards,

Tips for Writing an Addendum to an Offer Letter

It’s not uncommon for an offer letter to require an addendum. In fact, it shows that both parties are committed to transparency and honesty in the employment agreement. However, it’s important to approach this addendum with care and thoughtfulness. Here are some tips to ensure you write a well-written addendum.

  1. Be Clear and Concise

    The addendum should be written in a clear and concise manner so that it’s easy to understand. Avoid using jargon or buzzwords that might confuse the reader. Instead, state the facts in plain language.

  2. Identify the Purpose of the Addendum

    Before you start writing the addendum, identify the purpose of it. This will help you to stay focused and on-topic. The purpose might be to clarify a specific term in the offer letter, add additional information that was left out of the original offer letter, or to modify an existing term.

  3. Include all Relevant Information

    It’s important to include all relevant information in the addendum. This might include specific dates, numbers, or other details that help to clarify the agreement. Make sure to include any additional information that was discussed during the negotiation process.

  4. Use a Professional Tone

    The addendum should be written in a professional tone. Avoid using casual or informal language, and keep the tone respectful and courteous. This will help to maintain a positive relationship between the parties involved.

  5. Get Legal Advice

    It might be a good idea to consult with a legal professional before submitting the addendum. They can review the language to ensure it’s legally sound and protects both parties. This ensures a fair and transparent relationship between the employer and employee.

  6. Revise and Proofread

    Before submitting the addendum, be sure to revise and proofread it carefully. Make sure that all the information is accurate, and that the language is clear and concise. This will help to avoid any misunderstandings or confusion down the line.

By following these tips, you can create a well-written and effective addendum that enhances the transparency and integrity of the employment agreement.

Writing an Addendum to an Offer Letter

What is an addendum to an offer letter?

An addendum to an offer letter is a document that clarifies or modifies some of the terms presented in the original job offer letter.

When should I write an addendum to an offer letter?

Write an addendum to an offer letter if there are some conditions that you want to negotiate or alter after receiving the initial job offer.

Can I negotiate salary in an addendum to an offer letter?

Yes, you can negotiate salary, benefits, access to professional development, or other key terms of the job offer in an addendum to the offer letter.

How long should an addendum to an offer letter be?

An addendum to an offer letter could be as long or as short as necessary to cover the new terms or conditions. Generally, it’s recommended to keep it brief and concise, and to focus only on the proposed changes.

Do I need to consult a lawyer to write an addendum to an offer letter?

You’re allowed to write an addendum to an offer letter without consulting a lawyer, but if you’re not sure about the legal implications or potential risks involved, you might want to seek legal counsel to avoid any misunderstandings.

How do I present an addendum to an offer letter?

You should submit your addendum to an offer letter in writing, either in an email or a mailed letter to the hiring manager or recruiter. Make sure to be clear, professional and polite.

What should I do once I’ve submitted my addendum to an offer letter?

Once you’ve submitted your addendum to an offer letter, be patient and wait for the hiring manager or recruiter to review it. Then, be prepared to negotiate or discuss the proposed changes and, if both parties come to an agreement, sign the updated offer letter.

Happy addendum writing!

I hope this guide has helped you create an addendum that perfectly complements your offer letter. Remember to proofread your addendum and ensure that it is clear, concise, and free of any errors. Thank you for taking the time to read this article, and I hope you found it informative and helpful. Be sure to come back soon for more writing tips and tricks. Happy writing!