Are you on the lookout for a new job? Are you tired of sending out countless resumes without any responses? Well, it could be time to switch up your approach and start crafting emails that grab the attention of hiring managers. In this article, we’ll share with you a job template for writing emails that give you the best chance of landing the job you want.
First off, let’s set the scene. The average recruiter receives hundreds of emails from job seekers each week, so you need to make sure yours stands out from the crowd. That’s where our job template comes in.
We’ve created a job template that you can use as a starting point for crafting your own email. With this template, you can easily personalize your message and demonstrate to potential employers that you’re the ideal candidate for the job.
What’s more, we’ve included several example emails that you can edit and adapt as needed for your specific job application. These examples are intended to be a guide, so don’t be afraid to make them your own and tailor them to your unique situation.
At the end of the day, writing an email for a job application is all about effectively communicating your skills and experience to the hiring manager. With our job template and examples in your arsenal, you’ll be well on your way to securing your next position.
So, if you’re ready to take your job search to the next level, dive into our job template and start crafting emails that will make a lasting impression on potential employers.
The Best Structure for Writing a Job Application Email
If you are applying for a job, one of the first steps is to craft a clear and concise email expressing your interest and qualifications. Writing a job application email may seem like a simple task, but it can make the difference between getting an interview or being passed over. Here are some tips on how to structure your job application email:
Subject Line
Your subject line should make it clear that you are applying for a specific job. Use keywords from the job listing to grab the employer’s attention. Keep it short and to the point. Examples include “Application for [Job Title] Position” or “Experienced [Field] Candidate Applying for [Job Title]”. Avoid using generic subjects such as “Job Application” or “Resume”.
Greeting
Address your email to the hiring manager or recruiter by name. If you don’t know their name, do some research or use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern”.
Introduction
Begin your email with a brief introduction, stating your name, the position you are applying for, and where you found the job listing. This is also a good place to mention any shared connections or referrals from employees within the company.
Body
The body of your email should be concise and focused on your qualifications and experience. Use bullet points or paragraphs to highlight your relevant skills, accomplishments, and education. Be sure to tailor your email to the specific job and company you are applying to.
Closing
End your email by thanking the employer for their time and consideration and express your interest in the position. Provide your contact information and mention any attachments such as your resume or portfolio. Sign off with a professional closing such as “Best regards” or “Sincerely”.
Proofread
Before hitting send, take the time to proofread your email for grammar and spelling errors. Make sure all links are working and that your email is formatted correctly. A well-crafted email can make a great first impression.
By following this structure and keeping your email concise and professional, you can increase your chances of getting noticed and landing the job you want.
Email for Job Template
Template for Job Inquiry
Dear Hiring Manager,
I hope this email finds you well. My name is [Your Name], and I am writing to express my interest in the [Position] role that [Company Name] is currently hiring for. As someone with [X years] of experience in [relevant experience], I believe I would be an asset to your team.
During my career, I have developed a strong skill set in [relevant skills], and I am confident that my expertise would help me excel in this position. I have always been impressed by [Company Name]’s mission statement and commitment to [relevant values]. I am eager to contribute my talents and grow professionally alongside your team.
Thank you for considering my application. I would appreciate the opportunity to further discuss my qualifications with you in an interview. Please let me know if there are any next steps I should take in the application process.
Best regards,
[Your Name]
Template for Job Referral
Dear [Recipient Name],
I hope this email finds you well. I am writing to recommend [Candidate Name] for the [Position] role at [Company Name]. As their [current or former job title] at [Current or Former Company], I have had the pleasure of working with [Candidate Name], and I can attest to their [relevant skills and experience that make them a strong fit for the position].
During their time at our company, [Candidate Name] consistently demonstrated their ability to [relevant strengths or achievements]. They are a diligent and resourceful employee who works well both independently and as part of a team. Their communication skills are exceptional, and they are committed to [relevant values or objectives].
I am confident that [Candidate Name] would be an asset to your organization and would make an excellent addition to your team. Thank you for your time and consideration.
Sincerely,
[Your Name]
Template for Job Acceptance
Dear [Hiring Manager’s Name],
Thank you for extending the offer of [Position] at [Company Name]. It is with great pleasure that I accept this exciting opportunity and look forward to contributing my skills and experience to your organization.
Throughout the interview process, I was impressed with [Company Name]’s mission, vision, and commitment to [relevant values or objectives]. I am excited to join a team that embodies such a strong work ethic and dedication to excellence.
I am grateful for your confidence in my abilities and am eager to begin working with [Department/Team Name] to achieve our shared goals. Please let me know if there are any next steps I should take before my start date.
Thank you again for this opportunity. I look forward to joining the [Company Name] team.
Sincerely,
[Your Name]
Template for Job Rejection
Dear [Hiring Manager’s Name],
Thank you for offering me the [Position] role at [Company Name]. I appreciate the time and consideration you and your team put into reviewing my application and interviewing me.
After careful consideration, I have decided to decline your offer. While I was impressed with [Company Name]’s reputation and commitment to [relevant values or objectives], I have decided to pursue another opportunity that better matches my career goals and aspirations.
It was a pleasure getting to know your team during the interview process, and I appreciate the feedback you provided. I hope we can keep in touch in the future as I continue to build my career.
Thank you again for your time and consideration.
Best regards,
[Your Name]
Template for Job Follow-up
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to reach out and follow up on the [Position] role at [Company Name] that I interviewed for on [Interview Date].
I remain very interested in this opportunity and wanted to inquire if there were any updates on the hiring process or if there were any next steps I should take. I am still confident that I would be a valuable asset to your team, and I am eager to contribute my skills and experience to help achieve your organization’s objectives.
Thank you again for your time and consideration. I look forward to hearing back from you and discussing my qualifications further.
Best regards,
[Your Name]
Template for Job Promotion
Dear [Manager’s Name],
I am writing to express my interest in the recently opened [Position] role within our organization. As someone who has been with [Company Name] for [X years], I have developed deep knowledge of our operations and have a strong track record of achieving [relevant results].
In my tenure here, I have continuously demonstrated my ability to [relevant skills and achievements]. I take pride in my work and am committed to [relevant values or objectives]. I am excited about the possibility of taking on additional responsibilities and expanding my skill set within this position.
If there is anything I can do to support my consideration for this promotion, please don’t hesitate to let me know. Thank you for your time and consideration, and I look forward to discussing this opportunity further.
Best regards,
[Your Name]
Template for Job Resignation
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name], effective [Resignation Date]. I have appreciated the opportunities presented to me during my time here, but I have decided to pursue other opportunities for my personal and professional growth.
It has been a pleasure working with you and the rest of the team at [Company Name]. I am proud of the contributions I have made to the department and will work with you to ensure a smooth transition of my responsibilities. Please let me know if there is anything else I can do to support during the remainder of my time here.
Thank you again for the support and guidance you have provided me throughout my tenure here. I will do all that is needed to ensure an easy transition during this change.
Sincerely,
[Your Name]
Tips for Writing a Professional Email for a Job Template
Writing a professional email for a job can be daunting, especially when you are competing with several talented candidates. However, with some careful planning and attention to detail, you can craft an email that sets you apart from the crowd. Here are some tips for writing a professional email for a job template:
- Keep your subject line clear and concise: The subject line is the first thing the recruiter sees, so make sure it gives a clear idea about what your email is about. You can include your name, the job title, and your application status to make it more informative.
- Address the recruiter formally: Begin your email by addressing the recruiter formally, using their name or title. Avoid using slang or informal language as it can create an unprofessional impression.
- Introduce yourself briefly: In the first paragraph, introduce yourself briefly and mention the job you are applying for. You can also include a sentence or two on why you are interested in the job and the company.
- Highlight your skills and experience: In the second paragraph, highlight your skills and experience that make you suitable for the job. You can provide examples of your past achievements and how they align with the job requirements.
- End with a call to action: End your email with a call to action, requesting the recruiter to consider your application and provide feedback. You can also express your willingness to schedule an interview or provide additional documents if required.
- Proofread and edit: Before hitting the send button, make sure to proofread and edit your email for grammar and spelling errors. You can use online tools like Grammarly to ensure your email is error-free.
By following these tips, you can write a professional email for a job template that showcases your skills and experience and sets you apart from the competition. Good luck!
What should be the subject line of the email?
The subject line should be specific and concise, mentioning the job position, your name, and the purpose of the email. It should also grab the attention of the recruiter.
What should be the opening sentence of the email?
The opening should be polite and professional, addressing the recruiter by their name if possible. You should also introduce yourself and mention how you came across the job opportunity.
What should be included in the body of the email?
The body of the email should highlight your skills, experience, and qualifications that match the job requirements. It should also convey your interest in the job and the company. Additionally, you should provide your contact information and availability for an interview.
Should I attach my resume and cover letter with the email?
Yes, it is recommended to attach your cover letter and resume with the email. However, make sure the file size is not too large and the file name is easy to understand. Also, mention in the email that you have attached the documents.
What style and tone should I use in the email?
You should use a professional tone and language throughout the email. It should be concise and to the point. Avoid using slang or informal language. Use proper grammar, spelling, and punctuation.
Should I follow up after sending the email?
Yes, you should follow up after a few days to ensure the recruiter has received your email. You can mention that you are looking for an update on the status of your application. However, avoid following up too frequently as it can be seen as a sign of impatience.
When is the best time to send the email?
The best time to send the email is typically on a weekday between 10 am to 12 pm or 2 pm to 4 pm. Avoid sending the email over the weekend or late in the evening as it can be overlooked.
That’s how it’s done!
Congratulations! You now have the tools to compose an email that will get you noticed by potential employers. Remember, keep it short and sweet, and customize it to fit the job you’re applying for. Don’t forget to proofread before hitting send! Thanks for reading and good luck on your job search. Be sure to check back for more helpful tips and tricks. Cheers to your success!