How to Write an Email for Observership: Tips and Examples

Are you looking to gain experience in your field of interest and expand your network of professionals? One way to achieve this is through an observership. Observerships provide an opportunity to shadow experts in their field and learn from their experiences. However, the first step in securing an observership is writing a compelling email.

Writing an email for observership can be daunting, especially if you’re not sure where to start. But fear not! There are many resources available online that can help guide you through the process. In fact, you can even find examples of emails that have worked in the past, and edit them to fit your specific needs.

When writing your email, it’s important to be clear and concise. Introduce yourself and explain why you’re interested in the observership. Be sure to include your relevant experience and qualifications, as well as any specific areas you’re interested in learning more about. Finally, ask if they would be willing to meet with you to discuss the possibility of an observership.

Remember, the key to a successful email is to be professional, yet personable. You want to showcase your enthusiasm for the field, but also demonstrate that you have the skills and experience necessary to make the most of the observership opportunity.

So what are you waiting for? Start writing that email today and take the first step towards learning from the best in your field!

The Best Structure for Writing an Email for Observership

As someone seeking an observership in a medical setting, it’s important to make a great impression with your email in order to secure the position that you’re after. Crafting a well-written email takes time and effort, but by utilizing certain strategies and following a solid structure, you can make your email stand out from the rest.

The first thing you should consider is the subject line of your email. This is the first thing your potential employer will see, so you want to make sure it’s clear and concise. Your subject line should include the purpose of your email and your name. For example, “Request for Observership – Jane Smith”. This way, the reader immediately knows what your email is about.

Next, you should begin your email with a brief introduction that includes your name, your educational background, and your interest in the position. Be sure to highlight your qualifications and why you think you’d be a good fit for the observership program. You can also mention any relevant experience you have that would make you stand out.

The body of your email should focus on what you hope to gain from the observership program, as well as your goals and objectives. You should clearly state the area of medicine you’re interested in and explain how the observership will help you achieve your goals. Be specific and give examples of what you hope to learn and the skills you hope to develop.

It’s also important to mention the length of time you’re available for the observership, as well as your availability and flexibility. If you’re willing to work weekends or longer shifts, make sure to mention that as well. Employers appreciate applicants who are willing to go above and beyond.

Finally, be sure to close your email with a polite and professional statement of gratitude, and include your contact information. Thank the employer for their time and consideration, and let them know that you’re looking forward to hearing from them. Make sure to double-check your email for any typos or grammatical errors before hitting the send button.

In summary, by following this basic structure – starting with a clear subject line, introducing yourself and your qualifications, outlining what you hope to gain from the program and your availability, and closing with a polite and professional statement – you can write a well-crafted email that stands out to potential employers. Remember to focus on your strengths and what you can bring to the table, and be confident in your abilities. With the right approach, you can increase your chances of securing the observership you’re after.

Email Templates for Observership Applications

Requesting an Observership in Internal Medicine

Dear Dr. Smith,

I hope this email finds you well. I am interested in your Internal Medicine rotation and would like to apply for an observership position starting in July 2021. I have completed my medical degree, and I am eager to gain further experience and knowledge in the field of Internal Medicine.

I am a hardworking, dedicated learner, and I am confident that I will thrive in your program. Thank you for considering my application, and I look forward to hearing from you soon.

Best regards,

John Doe

Requesting an Observership in Surgery

Dear Dr. Johnson,

I hope this email finds you well. I am writing to ask for an observership position in the Department of Surgery in your hospital. I am a final year medical student looking forward to a career in surgery, and I am determined to gain more knowledge under the tutelage of experienced surgeons like yourself.

As an aspiring surgeon, I am well-aware of the rigorous demands that come with the job. Nonetheless, I am confident that I have what it takes to succeed, and I know my experience under your supervisions will take me a long way.

Thank you for considering my application. I look forward to hearing from you soon.

Warm regards,

Jane Smith

Requesting an Observership in Pediatrics

Dear Dr. Lee,

My name is Michael Johnson, and I am a recent medical graduate with a keen interest in pediatric medicine. I am writing to request an observership position in Pediatrics department at your hospital.

During my training, I gained exposure to a variety of fields from surgery to internal medicine, but none seem to have captured my attention in the way pediatrics did. I found the field to have a perfect mix of challenge and excitement, and I believe that observing in your department will provide me with valuable experience in diagnosing and treating young patients.

Thank you for considering my application. Please let me know if there is any additional information I can provide to support my application.


Michael Johnson

Thank You for Providing Obsersvership Experience

Dear Dr. Perez,

I wanted to take a moment to say thank you for allowing me to complete my observership in the Pediatrics department of your hospital. I got a lot out of my experience with your team, and I feel like it has helped me immensely in furthering my career goals in pediatrics.

Throughout my time at your hospital, I was able to observe a variety of procedures and gain valuable insight into the diagnosis methods and treatment options for pediatric patients. All of the team members were kind, patient, and generously shared their knowledge with me, and I left with a strong sense of admiration for the work you and your team do.

Thank you again for your generosity with your time and knowledge.


Jennifer Kim

Requesting an Extension for Observership

Dear Dr. Johnson,

I am writing to request an extension for my current observership at your hospital. I have been observing in the Department of Surgery with your team for the last two weeks, and I feel that my experience has been extremely valuable.

I am eager to continue learning from your team, and I feel confident that an extension would allow me to gain even more knowledge and experience in the field of surgery. I would be happy to provide additional information or work with your team to create a more tailored observership plan to better align with your departmental goals.

Thank you for your consideration, and I look forward to hearing from you soon.

Best regards,

Christopher Lee

Requesting a Letter of Recommendation for Future Program

Dear Dr. Kim,

I am hoping you could provide me with a letter of recommendation for my residency application cycle this year. I had the privilege of completing my observership in Pediatrics department at your hospital, and it was an experience that truly stood out for me as a highlight of my training thus far.

In your supervisions, I was able to learn valuable skills in diagnosis and treatment that have become integral aspects of my career goals. I think it would be incredibly beneficial to have your recommendation as I pursue my next step in my medical career- my residency program applications.

Thank you for considering my request, and I look forward to hearing from you soon.


Danny Kim

Requesting a Recommendation for Fellowship Program

Dear Dr. Brown,

I am writing to request a recommendation letter for my upcoming fellowship program application in the Department of Anesthesia. I had the pleasure of completing my observership position at your hospital, where I gained skills and knowledge that were fundamental in guiding my career towards anesthesiology.

I am confident that my experience in your department better prepared me for this upcoming milestone in my career, and I feel that your endorsement would lend great weight to my fellowship application.

Thank you for your time and support, and I look forward to hearing from you soon.

Warm regards,

Tom Jones

Tips for Writing an Email for Observership

When it comes to securing an observership, writing an email that effectively communicates your interest and qualifications is key. Here are some tips to help you craft an email that stands out:

  • Address the recipient appropriately: Begin your email with a professional greeting that addresses the recipient by their proper title and name.
  • Introduce yourself: Briefly explain who you are, what you are currently studying, and why you are interested in pursuing an observership at their institution.
  • Highlight your qualifications: Share your relevant academic and professional experience, highlighting any specific skills or knowledge that make you a strong candidate for the observership. Be sure to also mention any previous research or clinical experience that may be applicable to the field.
  • Discuss your goals: Explain what you hope to gain from the observership and how it fits into your overarching career plans. This will help the recipient understand your motivations and whether you would be a good fit for the program.
  • Show appreciation: End your email by thanking the recipient for taking the time to read your message and consider your application. Be sure to express your enthusiasm for the opportunity and your eagerness to learn and contribute.
  • Follow up: If you don’t receive a response within a few weeks, it’s okay to follow up with a polite email to inquire about the status of your application.

By following these tips, you can increase your chances of securing an observership and gaining valuable experience in your desired field.

FAQs related to how to write an email for observership

What should be the subject line of the email?

The subject line of the email should be concise and informative. It should clearly indicate your intention and purpose, for example, “Request for Observership Opportunity in Cardiology Department”.

How should I address the recipient?

It’s important to address the recipient formally, using their professional title if possible. If you are not sure about their title, you can use “Dear Sir/Madam” or “To Whom It May Concern”.

What information should I include in the introduction of the email?

In the introduction, you should briefly introduce yourself, state your current academic/professional affiliation, and explain your purpose for requesting the observership opportunity. It’s helpful to mention any background or experiences that make you a good candidate for the observership.

What are the main contents that I should include in the body of the email?

In the body of the email, you should provide more information about your skills, interests, and goals, and explain how the observership will help you achieve them. You can also request any specific information or requirements related to the observership, such as the duration, timing, and expectations.

How should I end the email?

End the email with a polite closing, such as “Thank you for your time and consideration”. Include your contact information, including your phone number and email address, so that the recipient can contact you easily if they have any further questions or concerns.

Should I attach my CV to the email?

Yes, it’s recommended to attach your CV to the email. This will provide more detailed information about your academic and professional background and experiences in the relevant field.

How long should my email be?

Your email should be concise and to the point, usually no longer than 2 to 3 paragraphs. Avoid using jargons and technical terms, and focus on expressing your goals, interests, and expectations in a clear and professional manner.

Wrap Up Your Observership Email Like A Pro

That’s it folks! It’s time to put these tips into practice and start writing a killer email for your observership application. Don’t forget to proofread before hitting send, and make sure to follow up after a few days to ensure your email was received. Thanks for reading, and I hope to see you back here soon for more tips and tricks on navigating the medical field. Good luck with your observership!