How to Write a Letter of Instruction: Step-by-Step Guide and Examples

Is writing a letter of instruction becoming a burden for you? Maybe you’re not sure where to start or what information to include?

No need to worry anymore. In this article, I will show you how to write a letter of instruction with ease. Whether it’s to provide guidance to a family member or to communicate your wishes to a lawyer, you will find all the tips and tricks you need to get started.

But, before we delve into the details, let’s first define a letter of instruction. It is a document that contains information about your personal and financial matters. Essentially, it outlines any specific instructions you want to provide for your loved ones or a designated party to follow.

This document can cover a wide range of topics from funeral arrangements to legal matters. However, the way you structure and word your letter depends on the purpose and the recipient. That’s why we’ve included a few examples and templates to make it easier for you to edit and personalize.

So, are you ready to take the task of writing a letter of instruction with confidence? Let’s roll up our sleeves and get into the details.

The Best Structure for Writing a Letter of Instruction

When writing a letter of instruction, it is paramount to convey the information necessary for the recipient to complete the desired action. Whether it is a business letter, personal letter, or any other correspondence, structuring the letter in a clear and concise manner is essential. Here are Tim Ferris’s tips for creating a structured letter of instruction that will help you get your message across effectively.

Begin with an introduction that clearly states the purpose of the letter. The introduction should include a brief explanation of what you hope to accomplish, as well as any necessary background information. This will help the recipient understand the context of the letter and what actions they need to take.

The next section of the letter should include any specific instructions or requests. Be sure to use clear language when communicating these instructions and provide as much detail as possible to ensure the recipient understands what is required of them. It is also helpful to break down the instructions into small, manageable steps, making it easier for the recipient to follow along.

After outlining the specific instructions, it is essential to include any additional information that the recipient may need. This can include contact information, deadlines, or any other relevant information. It’s best to use bullet points or a clear list format when providing this information to ensure the recipient can easily access and understand the details provided.

Finally, wrap up the letter with a polite and professional closing statement. This can include expressing gratitude for their assistance or contacting them in the future if needed. Be sure to sign the letter and leave your contact information should they need to reach you in the future.

In conclusion, writing a structured letter of instruction is essential for ensuring clear communication with your recipient. A well-written letter will help you achieve your goals while also being easy for the recipient to follow. Following the above structure, provided using Tim Ferris’s style, will help you achieve these objectives. Good luck!

Sample Letter of Instruction for New Hire Orientation

Welcome to Our Team!

Dear [New Hire],

We are excited to have you join our team here at [Company Name]. As you prepare for your first day, we wanted to provide you with some important information and guidelines that are essential to your success.

Firstly, your orientation will begin at [time and location]. During this session, you will receive an overview of our company’s history, mission, and values. You will also receive a detailed tour of our facility and meet various department heads.

Secondly, you will be provided with a company handbook. This manual contains all the policies, procedures and guidelines that you need to know as an employee of [Company Name].

Lastly, as you begin your new role, we highly recommend that you familiarize yourself with our company culture. We are a team-oriented company, and we value open communication and collaboration. If you have any questions or concerns, please do not hesitate to reach out to your supervisor.

We wish you a successful and rewarding career at [Company Name]. We look forward to seeing the positive impact you will bring to our team.


[Your Name]

Sample Letter of Instruction for Fitness Plan

Congratulations on Starting Your Fitness Journey!

Dear [Name],

Congratulations on making the decision to embark on a fitness journey! We are delighted to hear that you have chosen to work with us to achieve your goals. In order to get the best results, here is what you need to know about the fitness plan:

Firstly, we recommend following a mix of resistance and cardio training to help you meet your goals. Resistance training focuses on building muscle and increasing strength, while cardio is effective in burning calories. Therefore, we recommend scheduling a balanced combination of both in your weekly routine.

Secondly, we recommend tracking your daily macronutrient intake to ensure that you’re fueling your body with the energy and nutrients that it needs. We have provided you with a nutrition plan with daily calorie targets, macronutrient goals, and meal suggestions to help you get started.

Lastly, rest and recovery play a significant role in achieving your fitness goals. We recommend ensuring that you are getting adequate sleep and incorporating rest days into your program.

With a positive attitude and dedication, we are confident that you will achieve your fitness goals.

Best Regards,

[Your Name]

Sample Letter of Instruction for Travel Request

Request for Business Travel

Dear [Manager],

I am writing to request approval for business travel from [Date] to [Date]. The purpose of my travel is to attend a conference for [Industry] in [City, State].

During my trip, I will be attending the conference, meeting with potential clients, and participating in networking events. Attending this conference will provide valuable insights and networking opportunities that will be beneficial to our company.

I have researched airfare, hotel accommodations, and other expenses and have found that the total cost of the trip will be within our allocated budget.

Attached, please find a copy of the itinerary, as well as a detailed breakdown of the expected expenses during the trip.

Thank you for considering my request for travel approval. If you need any further information, please do not hesitate to reach out to me.

Best Regards,

[Your Name]

Sample Letter of Instruction for Reporting an Incident

Report of Incident at [Location]

Dear [Supervisor],

I am writing to report an incident that occurred at [Location] on [Date]. The incident involved [Description of Incident].

Upon noticing the incident, I promptly reported it to [Name], who is responsible for managing safety protocols in the workplace. [Name] took immediate action to resolve the situation.

I am submitting this report to ensure that all necessary protocols are followed and to ensure that we maintain a safe and secure work environment.

If you have any questions or concerns, please do not hesitate to reach out to me.

Best Regards,

[Your Name]

Sample Letter of Instruction for Introducing a New Policy

Introduction of New Policy

Dear [Team],

I am writing to introduce a new policy that will be effective from [Date]. This policy is related to [Description of Policy] and is necessary to ensure that we are in compliance with [Applicable Law or Regulation].

The new policy outlines the responsibilities and procedures that we all need to follow. We have provided a copy of the policy for your review and have scheduled a meeting on [Date] to discuss the new policy and answer any questions you may have.

As members of our team, it is our collective responsibility to ensure that the new policy is implemented successfully and efficiently. We appreciate your cooperation and support in making this happen.

Thank you for your attention to this matter.

Best Regards,

[Your Name]

Sample Letter of Instruction for a Reference Letter

Reference Request for [Name]

Dear [Reference Requested],

I am writing to request a reference letter for [Name] who has applied for [Position] at our company. As someone who has worked closely with [Name], I believe that he/she would be an excellent asset to our team.

The reference letter should focus on [Skills and Qualifications] and should include specific examples of how [Name] has demonstrated his/her abilities in previous roles.

Attached, please find a copy of [Name’s] resume for your reference. If you have any questions or need further information, please do not hesitate to reach out to me.

Thank you in advance for your time and consideration.

Best Regards,

[Your Name]

Sample Letter of Instruction for Providing Feedback

Request for Feedback on [Project/Job Performance]

Dear [Recipient],

I am writing to request your feedback on [Project/Job Performance] that I recently completed. As a valued colleague, your input is important to me, and I would appreciate any feedback that you might have.

Specifically, I would appreciate feedback on [Specific Areas for Improvement], as I am always seeking ways to improve and enhance my skills.

Thank you in advance for taking the time to provide your feedback. I look forward to continuing to work with you.


[Your Name]

Tips for Writing Effective Letters of Instruction

Letters of instruction are an important tool that can help to ensure that your wishes are properly documented and followed. Whether you are creating a personal will, outlining the responsibilities of an executor, or outlining the procedures for running a business, there are a few key tips that you should keep in mind to ensure that your instructions are clear, comprehensive, and effective.

Start with a clear overview

One of the most important tips for writing a letter of instruction is to start with a clear overview of what the letter will cover. This should include a brief introduction of yourself and your goals for the letter, as well as a summary of the key topics that will be covered. This overview should be concise, easy to understand, and should provide readers with a clear idea of what they can expect to learn from reading the letter.

Be specific and detailed

Clarity is key when it comes to writing letters of instruction. Be sure to include specific details and instructions that are relevant to the topic at hand, such as names, dates, and important deadlines. If there are any tasks or steps that need to be completed, be sure to outline them in a clear and concise manner, using a step-by-step approach if necessary. Don’t make assumptions about what the reader already knows – be as detailed as possible to ensure that your instructions are properly followed.

Use simple and direct language

When writing letters of instruction, it’s important to use language that is simple and direct. Avoid using complex terms or technical jargon that could confuse the reader, and always strive to be as clear and concise as possible. This will make it easier for the reader to understand and follow your instructions, and will ultimately help to ensure that your wishes are properly carried out.

Consider the reader’s perspective

Finally, it’s important to consider the reader’s perspective when writing letters of instruction. Put yourself in their shoes and try to anticipate any questions or concerns they may have when reading through your letter. This will help you to identify any potential ambiguities or issues with your instructions and address them proactively. By taking a reader-centered approach and ensuring that your instructions are clear and comprehensive, you can help to ensure that your wishes are properly documented and followed.

Frequently asked questions on How to write a Letter of Instruction

What is a letter of instruction?

A letter of instruction is a document that contains an individual’s wishes regarding the distribution of their assets after death.

What should be included in a letter of instruction?

A letter of instruction should include detailed information about the individual’s heirs and beneficiaries, account numbers, important contacts, funeral arrangements, personal messages and special instructions.

Is it necessary to have an attorney draft a letter of instruction?

No, an attorney is not required to draft a letter of instruction. It can be written by the individual who wishes to document their last wishes, and be updated as needed.

When should a letter of instruction be written?

A letter of instruction should be written as soon as possible to avoid leaving important decisions to loved ones in a time of stress and grief. It should be updated as changes occur in life circumstances or wishes.

Is a letter of instruction a legally binding document?

No, a letter of instruction is not legally binding. However, it can be an important guide for the executor and heirs as they make decisions about managing and distributing the individual’s assets and honoring their wishes.

How should a letter of instruction be stored to ensure it is easily accessible when needed?

A letter of instruction should be stored in a safe place that can be easily accessed by the executor and heirs. This could be a safe deposit box, a filing cabinet, or a digital storage platform with password protection and accessibility rights granted to the appropriate individuals.

Can a letter of instruction be updated?

Yes, a letter of instruction can be updated as needed to reflect changes in circumstances or wishes. It is important to keep the document current to ensure it reflects the individual’s wishes at the time of their passing.

Sending Your Letter of Instruction like a Boss

Well, there you have it! I hope this article has helped you master the art of writing a letter of instruction. Remember, always be clear and concise with your language, and make sure you cover all the necessary details so your recipients can easily execute your instructions. Thanks for reading, and if you have any questions or comments, don’t hesitate to leave them below. Come back soon for more tips and tricks on how to boss up your communication game!