Informal Email Sample in English: How to Write an Informal Email Easily

Are you struggling to write informal emails in English? Do you find yourself constantly questioning your word choice and sentence structure? Well, fret no more – I have got you covered! In this article, I will provide you with a range of informal email samples in English that you can use as a template or edit as you please. Gone are the days of feeling overwhelmed and uncertain when composing an email. With these examples, you will be able to craft effortless and effective emails in no time. So, keep reading and let’s dive into the world of informal emails.

The Best Structure for an Informal Email Sample in English

Emails have become an essential method of communication in today’s world. With the rise in popularity of instant messaging and social media platforms, email is still a preferred way to communicate for professional and personal purposes. However, unlike formal emails, informal emails require a different structure to convey the intended message effectively.

When writing an informal email, the first step is to establish a rapport with the recipient. Start your email with a friendly greeting. For example, “Hey Joe,” “Hi there,” or “Hello friend.” This sets the tone for the rest of the email and makes the recipient feel comfortable reading your message.

The next part of your email should be the body. Keep in mind, when it comes to informal emails, it is okay to get personal and add some humor. However, stay away from any offensive or controversial topics that can be misinterpreted. Make sure to keep it simple and concise. Use bullet points or numbered lists to organize your thoughts.

Additionally, include a call to action at the end of your email. This could be an invitation to catch up over coffee, a request for a favor, or a simple goodbye. Whatever the case, make sure you end your email with a clear, actionable statement.

Finally, end your email with a closing statement and sign-off. A simple “Cheers,” “Take care,” or “Talk soon” can work perfectly at the end of your email.

In conclusion, the best structure for an informal email sample in English is a friendly greeting, followed by a concise and organized body, a clear call to action, a closing statement, and sign-off. By following this structure, you can convey your message effectively without coming across as too formal or unapproachable.

7 Different Informal Email Samples in English

Invitation to a Weekend Getaway

Hi there!

I hope you’re doing well. I wanted to reach out and invite you to a weekend getaway in the mountains this summer. We’ll be hiking, cooking, and relaxing in a gorgeous cabin with friends.

It would be great to have you join us and catch up. Let me know if you’re interested and available that weekend. I’ll send you more details once you confirm.

Take care!

Congratulating a Friend on their New Job

Hey there!

I heard the great news about your new job and I just wanted to take a moment to congratulate you! You worked hard for it and I’m so happy for you.

I’m sure you’ll do an amazing job and I can’t wait to hear all about it. Let’s celebrate soon over dinner or drinks.


Apologizing for Missing a Friend’s Party

Hi, friend!

I hope you had a blast at your party over the weekend. I’m so sorry I couldn’t make it, but I had an emergency that came up last minute.

I feel terrible for missing it and I hope you understand. How was it? I’d love to hear all about it and catch up soon.

Talk soon!

Thanking a Colleague for their Help

Hey, Colleague’s name!

Thank you so much for helping me with that project last week. I couldn’t have done it without you and your expertise.

The next time you need any help, let me know. I’m happy to return the favor. Thanks again!

Best regards!

Asking for a Favor from a Friend

Hi, Friend’s name!

I hope you’re doing well. I was wondering if you could do me a quick favor. I need your help with moving my furniture to my new apartment over the weekend.

I know it’s a lot to ask, but I’d really appreciate it. Let me know if you’re available and I’ll make sure to order some pizza and refreshments for us.


Complimenting a Colleague on their Work

Hi, Colleague’s name!

I wanted to let you know how impressed I am with your recent presentation. You did an amazing job on it and your hard work really paid off.

I’m inspired by your dedication and I look forward to collaborating with you in the future. Keep up the great work!

Kind regards!

Checking in on a Friend

Hello, my friend!

It’s been a while since we last spoke and I just wanted to check in on you and see how you’re doing. How have you been?

If you need anything or just want to talk, I’m here for you. Let’s schedule a call or meet up soon.

Take care!

Tips for Writing an Effective Informal Email

Informal emails are an essential part of communication in today’s world. They are quick, concise, and provide an easy way to communicate with colleagues, friends, and family. However, writing an informal email can be a daunting task for many people. Here are some tips to help you write a great informal email.

1. Address the recipient appropriately

When writing an informal email, it is essential to address the recipient appropriately. If you are writing to a friend or someone you have a close relationship with, you can use their first name or a nickname. However, if you are writing to a professional contact or someone you do not know well, it is best to use their formal name (e.g., Mr. Mrs. Miss, or Ms.).

2. Keep it brief and to the point

Informal emails should be concise and to the point. Avoid writing long paragraphs or using complex sentences. Instead, use short, easy-to-read sentences and break up your email into small paragraphs. This will make it easier for the recipient to read and understand your message.

3. Use a friendly tone

One of the advantages of informal emails is that they allow you to communicate in a more relaxed and friendly tone. Use casual language and avoid using formal language or technical jargon. This will help you establish a connection with the recipient and create a positive impression.

4. Proofread your email

Before hitting send, make sure to proofread and edit your email. Check for spelling and grammar mistakes and ensure that your message is clear and easy to understand. This will help you avoid misunderstandings and ensure that your email is professional and effective.

5. Include a proper signature

Include a proper signature at the end of your email, which should include your name, email address, and contact information. This helps the recipient identify who you are and contact you if necessary. You can also include a brief sentence about yourself or your business to help establish credibility.

By following these tips, you can write an effective and engaging informal email that is sure to get the attention of the recipient. Remember to keep it brief, use a friendly tone, and proofread your message before hitting send.

FAQs related to Informal Email Sample

What is an informal email?

An informal email is a type of email that is written in a casual and friendly tone. It is usually sent to friends, family, or colleagues you know well. The language and tone used in such emails is relaxed, and there is less emphasis on following the usual rules of grammar and punctuation.

What is the purpose of an informal email?

The purpose of an informal email is usually to stay in touch with friends, family, or colleagues in a casual way. It can be used to share news, stories, or just to say hello. Informal emails are also used to invite people to get-togethers, events, or parties.

How should I start an informal email?

You can start an informal email by using a friendly greeting like “Hi” or “Hey.” You can also use the recipient’s name if you are addressing someone you know well. Starting an informal email with a question or a reference to something you both know is also a good way to begin.

Do I need to follow any rules while writing an informal email?

While writing an informal email, you don’t need to follow any strict rules. However, you should still be polite and respectful. Avoid using offensive language or making inappropriate jokes. Also, keep your email short and to the point.

How can I end an informal email?

You can end an informal email by using phrases like “Take care,” “Talk to you soon,” or “See you later.” You can also add a note of thanks or appreciation if you are thanking the recipient for something. Finally, you can sign off with your name or a friendly nickname.

Is it okay to use emojis and abbreviations in an informal email?

Yes, it is fine to use emojis and abbreviations in an informal email, as they can make your email seem more casual and friendly. However, you should not overdo it, and only use them where appropriate. Ensure the recipient that you are both familiar with text speak beforehand to avoid any misunderstandings.

Can I add attachments or links in an informal email?

Yes, you can add attachments or links in an informal email. It is a good way to share photographs, videos, or documents with the recipient. However, ensure the recipient that it is safe to open said attachments and links before sending them over.

Give it a Try!

Now, it’s your turn. Take this informal email sample in English and put it to good use! Impress your native-speaking friends with your awesome new skills. Don’t be afraid to make mistakes. In fact, it’s better if you do, that’s how you’ll learn and improve. Keep practicing and you’ll be on your way to mastering casual English in no time. Thanks for reading and we’ll see you again soon!