10 Informal Email Sample Templates for Better Communication

Are you having trouble writing informal emails that sound conversational and friendly? Look no further! In this article, we’ll provide you with some excellent samples of informal emails that you can use as a starting point. Whether you need to send an email to a friend, a colleague, or a potential client, we’ve got you covered. The best part? You can edit these samples as you see fit, adding your own personal touch to make your message stand out. So, let’s get started and take your email game to the next level!

The Best Structure for an Informal Email

When it comes to writing an informal email, structure can be just as important as the content itself. Without a clear and cohesive structure, your email may come across as disorganized or confusing. Luckily, there are a few simple guidelines you can follow to ensure that your informal emails are effective and well-received.

The first step in crafting an effective email is to start with a clear and concise subject line. This should summarize the content of your email and give the recipient an idea of what to expect. Avoid using vague or generic subject lines, and try to keep it under 10 words if possible.

Next, begin your email with a friendly greeting. This can be as simple as “Hi [Recipient’s Name],” or “Hey there!” Avoid using overly formal or stiff language, and try to convey a friendly and approachable tone instead.

When it comes to the body of the email, it’s important to keep things focused and well-organized. Begin by stating the purpose of your email, whether it’s to inquire about something, request a favor, or simply catch up. From there, you can provide any relevant details or context that may help the recipient understand your message better.

If your email requires any specific action on the recipient’s part, be sure to make this clear and provide any necessary instructions or deadlines. Try to be as concise as possible, but also make sure that you’re providing enough information to help the recipient make an informed decision or take the necessary steps.

Finally, wrap up your email with a friendly closing and a signature. This can be as simple as “Thanks, [Your Name]” or “All the best, [Your Name].” Avoid using overly formal or stuffy language, and try to convey a positive and friendly tone throughout.

By following these simple guidelines, you can craft effective and well-structured informal emails that are sure to get your message across and leave a positive impression on the recipient.

Informal Email Sample for Recommendation

Recommendation for John Doe

Dear Sarah,

I wanted to recommend John Doe for the position of project manager. I had the pleasure of working with John for two years at XYZ Company, and during that time I was consistently impressed by his work ethic and leadership skills.

John has a knack for managing complex projects, and he’s always willing to take on new challenges. He’s also a great communicator, which is really important in a leadership position. I have no doubt that he would excel in this role.

Thanks for considering John for the position!

Best regards,

Jane Smith

Recommendation for Sarah Lee

Hi John,

I wanted to recommend Sarah Lee for the role of marketing coordinator at your company. I’ve had the pleasure of working with Sarah for the past year, and during that time I’ve been consistently impressed by her creativity and attention to detail.

Sarah has a real talent for developing effective marketing campaigns, and she’s always looking for new ways to raise brand awareness. She’s also just a pleasure to work with, and I know she would be a great addition to your team.

Hope you’re doing well!



Recommendation for Tom Harris

Hello Susan,

I wanted to recommend Tom Harris for the position of sales manager. I’ve known Tom for several years, and during that time I’ve seen him excel in a variety of sales roles.

Tom has a real knack for understanding customer needs and developing effective solutions to meet those needs. He’s also a great team leader, and I know he would motivate his team to achieve great results.

Thanks for considering Tom for the position!

Best regards,

John Smith

Recommendation for Laura Nelson

Hi Michael,

I wanted to recommend Laura Nelson for the position of content writer at your company. Laura was my colleague at XYZ Company for several years, and I was continually impressed by her ability to create engaging content that resonated with our audience.

Laura also has a real talent for analyzing data to inform her content decisions. She’s always willing to experiment and try new tactics when it comes to content creation, which has led to some great results for our team. I’m confident that she would bring that same passion and tenacity to your team.

Best of luck with your search!



Recommendation for James Miller

Hi Emma,

I wanted to recommend James Miller for the position of software engineer at your company. James was my colleague at ABC Company for three years, and during that time he demonstrated exceptional technical skills and a dedication to getting things done.

James is a self-starter who is always looking for ways to improve processes and deliver better results. He’s also a great communicator and can work well in a team environment. I’m confident that he would be an asset to your team.

Thanks for considering James for the position!

Best regards,


Recommendation for Rebecca Chen

Hi Emily,

I wanted to recommend Rebecca Chen for the position of project manager. I had the pleasure of working with Rebecca on a particularly complex project, and I was blown away by her organizational skills and attention to detail.

Rebecca has a real talent for keeping projects on track and coordinating with all of the necessary stakeholders. She’s also great at managing teams, providing clear guidance and feedback to ensure that everyone is aligned and working effectively towards project goals.

Hope this recommendation helps!



Recommendation for Amy Liu

Hey Brian,

I wanted to recommend Amy Liu for the position of digital marketer at your company. I’ve known Amy for a few years now, and during that time I’ve been constantly impressed by her ability to leverage data to drive results.

Amy has extensive experience with both organic and paid marketing channels, and she knows how to develop strategies that are tailored to specific business needs. She’s also a great collaborator and is always looking for ways to learn from her peers and share her own expertise.

Let me know if you have any questions!



Mastering the Art of Informal Email Writing – Tips and Tricks

Sending emails can be both a blessing and a curse in today’s fast-paced world. With the convenience of technology, we tend to send a lot of emails every day. However, when it comes to writing informal emails, things can get a little tricky. Here are a few tips for writing informal emails like a pro:

Keep It Short and Sweet

Informal emails are all about keeping it short and sweet. Your recipients are most likely busy people who don’t have time to go through long emails. Hence, it’s essential to be concise in your writing. Shorter emails are also easier to read and comprehend. Remember, the aim is to convey the message effectively without wasting anyone’s precious time.

Personalize Your Emails

When writing informal emails, it’s always great to add a personal touch. You can start by addressing the recipient by their name, rather than using generic greetings like ‘Dear Sir/Madam.’ Adding a friendly tone to your emails can also go a long way in making them more engaging and relatable. A little warmth and personality can create a better connection and make your email stand out in a crowded inbox.

Avoid Slang and Abbreviations

While informal emails allow you to be less formal with your tone, you still need to remember that emails are, after all, a professional means of communication. Using too much slang or abbreviations can come across as unprofessional and might not be understandable for everyone. Instead, try to strike a balance between being engaging and professional.

Keep a Positive Tone

It’s natural to feel frustrated or annoyed when you’re writing an email. However, it’s crucial to keep your tone positive and polite. Negative tones can create a hostile environment, and people will be less likely to respond positively. Always focus on conveying your message in a respectful, positive, and polite manner. This approach can help you build positive relationships with your colleagues, clients, and customers.

Edit and Proofread Your Emails

Finally, before hitting that ‘send’ button, make sure you go through your email one last time. Check for spelling, punctuation, and grammar errors. Reading your email out loud can also help you identify any awkward phrases that you may need to rephrase. Remember, you’re creating a lasting impression with your email, so it’s essential to put your best foot forward.

In conclusion, writing informal emails is an art that requires a balance of professionalism and personality. By following these tips and paying attention to detail, you can craft emails that are engaging, relatable, and highly effective. Happy emailing!

Informal Email Sample FAQs

What is an informal email sample?

An informal email sample is a template or example used as a guide to writing an email that is not formal.

What are the benefits of using an informal email sample?

Using an informal email sample can save time, provide structure, and help ensure that the tone and content of the email are appropriate for the intended recipient.

What are some common elements of an informal email sample?

Common elements of an informal email sample include a casual greeting, a straightforward introduction, concise language, and a clear call to action.

What are some examples of when to use an informal email sample?

An informal email sample might be used for personal communication, reaching out to a friend or colleague, or for sending a casual follow-up message.

How can I customize an informal email sample?

To customize an informal email sample, consider the recipient and purpose of the email, and personalize the greeting, introduction, and tone to fit the situation.

What are some best practices for writing informal emails?

Some best practices for writing informal emails include keeping the message concise, using simple language, and minimizing the use of acronyms or technical jargon.

What are some common mistakes to avoid when writing informal emails?

Common mistakes to avoid when writing informal emails include using inappropriate language or humor, discussing sensitive or confidential topics, or failing to proofread the content for errors or clarity.

Signing Off

Thanks for sticking around until the end! We hope this informal email sample has inspired you to write your own casual emails, whether it’s to your friends or colleagues. Remember, it’s all about being authentic and showcasing your personality. If you have any other tips or tricks for writing informal emails, feel free to share them in the comments below. As always, make sure to visit our website for more helpful articles. Until next time, happy emailing!