Hey there!
Have you ever received an informal job offer via email? It can feel exciting, nerve-wracking, and overwhelming all at once. It’s an exciting prospect, and you don’t want to mess it up.
Luckily, you’re not alone – many people feel the same way. And, with the help of some examples, you can ensure that your response is professional and effective.
In this article, we’ve compiled some informal job offer email sample templates for you to use as a starting point. You can find them and edit them as needed, depending on your personal style and the specific job offer you’ve received.
So, whether you’re a recent graduate or an experienced professional, we’ve got you covered. Let’s dive in!
The Best Structure for an Informal Job Offer Email Sample
Informal job offer emails are a great way to extend a job offer to a potential candidate without going through the formalities of setting up a face-to-face meeting. However, just because the email is informal, it does not mean that it can be written without structure or professionalism.
The best structure for an informal job offer email sample should start with a personalized greeting followed by a brief introduction of the company and the position being offered. This introduction should highlight the benefits and opportunities that come with working for the company, such as growth potential, work culture, and team dynamics.
The next paragraph should provide more details about the job offer, such as salary, benefits, start date, and any other important information. This section should also include a congratulatory message to the candidate, expressing the excitement of the company to have the candidate join their team.
The third paragraph should outline the next steps in the hiring process. The email should include instructions on how the candidate can accept or decline the offer, as well as information about any additional paperwork or meetings they may need to attend before starting the job. This section should also highlight any important deadlines and requirements.
Lastly, the email should end with a polite and professional closing, thanking the candidate for their time and consideration. This is also an opportune time to reiterate the excitement of the company to have the candidate join their team and to express their appreciation for the potential candidate’s commitment and interest in the job.
In conclusion, the structure of an informal job offer email sample should be professional, personalized, and include all the necessary details to make the candidate feel valued and excited about the job offer. Following this structure will not only make the process smoother but will also help solidify a positive impression of the company and the candidate’s desire to join the team.
7 Informal Job Offer Email Samples
Sample 1: Offering a Junior Designer Role
Dear [Candidate Name],
We are thrilled to offer you the position of Junior Designer at our firm, Creative Minds. You have impressed us with your portfolio and your passion for design during the interview process.
In this role, you will be responsible for collaborating with our team of designers to create innovative solutions for our clients. We believe your skills in Adobe Creative Suite will be a valuable asset to our team.
Please let us know if you have any questions about the role or your starting salary of $45,000 per annum. We look forward to working with you!
Best regards,
The Creative Minds team
Sample 2: Offering a Customer Service Position
Dear [Candidate Name],
We are delighted to extend a job offer for the Customer Service role at our telecommunications company, ConnectX. You demonstrated excellent communication and problem-solving skills during the interview process, which made us confident that you will fit right in our team.
In this position, you will primarily be responsible for handling customer inquiries and complaints. You will also have the opportunity to work with our sales team to increase customer satisfaction and revenue.
If you accept the position, you will start with a base salary of $38,000 per annum and receive comprehensive benefits, including paid vacation and health insurance. Please let us know if you have any concerns or questions about the role.
Looking forward to hearing from you soon!
Sincerely,
The ConnectX team
Sample 3: Offer to a Marketing Manager Position
Dear [Candidate Name],
On behalf of the marketing department at XYZ Corporation, we are pleased to offer you the position of Marketing Manager. Your experience in digital marketing, project management, and team leadership made you stand out as an ideal candidate.
We will rely on you to create and oversee marketing campaigns, coordinate with internal stakeholders and external agencies, and generate innovative ideas to improve our market position. You will play a vital role in achieving our goals and making our brand more visible in the industry.
Your starting salary for this position is $85,000 per annum, along with benefits such as paid vacation, health insurance, retirement savings, and more. Please let us know if you would like to discuss any details or concerns regarding the job offer.
We look forward to welcoming you to the team.
Best regards,
The XYZ Corporation team
Sample 4: Offering a Software Developer Role
Dear [Candidate Name],
We are pleased to offer you the role of Software Developer at our high-tech startup, TechWise. Your coding skills and experience with various programming languages made you an excellent fit for our team.
In this position, you will collaborate with fellow developers and project managers to create top-notch software products that meet our clients’ needs. You will also conduct testing, debugging, and maintenance tasks to ensure that our software delivers excellent performance and user experience.
Your starting salary for this role is $72,000 per annum, along with benefits such as paid time off, health insurance, and a 401(k) plan. If you have any questions about the job offer or the company culture, please let us know. We want you to be fully satisfied with your decision.
We look forward to hearing back from you!
Best regards,
The TechWise team
Sample 5: Offering a Sales Representative Position
Dear [Candidate Name],
We are excited to offer you the position of Sales Representative at our pharmaceutical company, HealthRx. Your sales experience, team spirit, and positive attitude caught our attention during the interview process.
In this role, you will foster positive relationships with healthcare providers, promote our products, and reach revenue targets. You will also be responsible for submitting sales reports, monitoring industry trends, and making strategic recommendations to maximize our market potential.
Your starting salary for this role is $50,000 per annum, plus commission and a comprehensive package that includes health insurance, retirement savings, and paid vacation. If you have any questions or concerns about the job offer terms, feel free to reach out to us.
We hope you join our team and contribute to our mission of improving patients’ lives!
Best regards,
The HealthRx team
Sample 6: Offering an Executive Assistant Role
Dear [Candidate Name],
We would like to offer you the Executive Assistant role at our law firm, LegalEase. Your organizational skills, attention to detail, and professional demeanor impressed us during the selection process.
You will support our senior partners and attorneys by managing their schedules, communicating with clients, handling administrative tasks, and coordinating meetings and events. You will also be the face of the firm for visitors and callers.
Your starting salary for this position is $55,000 per annum, along with paid sick leave, health insurance, and retirement plans. If you have any questions or concerns regarding our benefits, we are happy to discuss them with you.
Please let us know if you are willing to accept the job offer, and we will proceed with the onboarding process. We look forward to working with you!
Best regards,
The LegalEase team
Sample 7: Offering a Graphic Designer Role
Dear [Candidate Name],
We are thrilled to offer you the position of Graphic Designer at our agency, DesignWorx. Your creativity, talent, and technical skills impressed us during the interview process, and we believe you will bring valuable ideas to our team.
In this role, you will brainstorm concepts, design graphics and layouts, and collaborate with clients to create visual identities that capture their essence. You will work on various projects, ranging from marketing campaigns to web and mobile designs.
Your starting salary for this position is $60,000 per annum, along with paid time off, health insurance, retirement plans, and opportunities for professional growth. If you would like to negotiate these terms or have any questions about the role, we are happy to discuss them with you.
We look forward to hearing back from you soon and having you as part of our team.
Best regards,
The DesignWorx team
Informal Job Offer Email Sample Tips
When it comes to offering employment to a candidate, an informal job offer email can be a great way to let them know they got the job. There are a few tips and tricks to keep in mind when crafting an effective informal job offer email:
- Use a friendly tone: Since this is an informal email, it’s important to use language that strikes the right tone. Avoid using formal language and instead, opt for a friendly and conversational tone that matches the tone of the organization or job role.
- Congratulate the candidate: The main goal of the email is to let the candidate know they got the job. Be sure to congratulate them on this accomplishment and let them know the reasons why they were chosen for the position.
- Include job details: Provide the candidate with all the relevant job details such as start date, salary, benefits, and any other pertinent information they may need to know before accepting the offer.
- Give them time to respond: While you may be excited to hear back from the candidate, it’s important to give them time to consider the offer. Let them know when you need a response by, but also give them the opportunity to ask any questions they may have.
- Express enthusiasm: Lastly, make sure to express enthusiasm for the candidate’s acceptance of the job offer. This will show them that you are excited to have them on board and will help set a positive tone for their future employment with the company.
Following these tips can help ensure that your informal job offer email is well-received and sets the tone for a positive employment relationship with the candidate.
FAQs for Informal Job Offer Email Sample
What should I include in an informal job offer email?
When crafting an informal job offer email, you should begin with a friendly greeting and express your intent to extend the job offer. Provide clear details about the position, the salary, and any other benefits. Close the email with a call to action, inviting the candidate to respond or ask any questions they may have.
Is an informal job offer email legally binding?
No, an informal job offer email is not legally binding. A formal employment contract must be signed by both parties to create a legally binding employment agreement.
Should I use formal or informal language in an informal job offer email?
While the email is informal in nature, it is still a professional communication. It is best to use clear, concise, and courteous language, but it can still be friendly and informal in tone.
How should I respond to a candidate who accepts my informal job offer email?
When a candidate accepts your informal job offer, respond in a timely manner with gratitude and enthusiasm. Confirm the details of the offer, the start date, and any other relevant information. You can also provide next steps, such as completing paperwork or attending an orientation.
What should I do if a candidate declines my informal job offer email?
If a candidate declines your informal job offer, respond with kindness and understanding. Ask if there were any concerns or questions that led to their decision, and offer to provide feedback or assistance as needed. Keep the door open for future opportunities.
Can I negotiate salary and benefits in an informal job offer email?
Yes, you can negotiate salary and benefits in an informal job offer email. However, it is important to remain professional and respectful throughout the negotiation process. Be clear about your proposed changes and listen to the candidate’s concerns.
Should I send an informal job offer email to multiple candidates?
It is best practice to send individual, personalized informal job offer emails to each candidate. Sending a group email can be impersonal and may cause confusion or misunderstandings.
Happy Job Hunting!
Well, now you’ve seen an example of what an informal job offer email might look like. Remember to always be professional, yet friendly and personable when corresponding with potential employers. That little bit of effort can go a long way in setting you apart from other candidates. Thanks for reading and best of luck in your job search! And don’t forget to check back for more articles and tips on all things career-related. Bye for now!