10 Effective Internship Email Sample Templates for Successful Applications

Are you a student or a fresh graduate on the lookout for an amazing career opportunity? Look no further than internships! These opportunities allow you to get hands-on experience in your desired field of work and set you up for future success. But where to start? Crafting the perfect internship email can be a daunting task, but fear not! I’ve scoured the internet to find the best internship email samples out there for you to find and edit as needed. With these samples, you’ll be able to confidently reach out to potential employers and land the internship of your dreams in no time. So don’t waste any more time, let’s get started!

The Best Structure for an Internship Email Sample

As an intern or a college student, sending an email to request an internship opportunity can be nerve-racking. However, with a clear structure, you can effectively showcase your skills and qualifications to the potential employer. One writing style that can help you create impactful and concise content is Tim Ferris’ writing style. Below we explore the best structure for an internship email sample.

1. Start with a clear and straightforward subject line.

Your subject line should be clear and concise. Start with the word “Internship Query” to make it easily recognizable. Then, specify the position you are applying for and the company. An example of a subject line is – “Internship Query: Marketing Internship Position at XYZ Company.”

2. Introduce yourself and your background.

In the opening paragraph, introduce yourself briefly. Highlight your name, major, and college, and mention any notable achievements you have to your name. Be clear about what kind of internship you are looking for, making sure it aligns with your academic and career goals. This paragraph should be brief and straight to the point.

3. Showcase your relevant skills and qualifications.

The second paragraph should showcase your skills and qualifications that make you a suitable candidate for the internship. Highlight any coursework you’ve taken that prepares you for the role, and any previous work or volunteer experience that will set you apart from other applicants. Make sure to tie these skills to how they will make you an asset to the company. Keep in mind that this paragraph should not be too long, aim for four to six lines of relevant information.

4. Show that you have done your research about the company.

In the third paragraph, briefly highlight why you think you’re a great fit for the position and the company. Mention any notable projects the company has undertaken or any significant milestones it has achieved. Highlighting your knowledge about the company shows you are interested and invested in being part of their team. Make sure to focus on the company’s mission, values, and culture.

5. Close with a gracious statement and reiterate your interest in the opportunity.

In the closing paragraph, keep it simple and straightforward. Show gratitude for the potential employer’s time and consideration and include your contact information. A typical closing statement would be something like, “Thank you for considering my application. I look forward to hearing from you soon.” Make sure to reiterate your enthusiasm for the opportunity and make it clear you are available for an interview.

Using the above structure and Tim Ferris writing style, you can create a concise and impactful email that will make the potential employer want to schedule an interview and ultimately shortlist you for an internship position. Keep in mind that it’s essential to keep the email brief, well-formatted, and professional.

7 Samples of Internship Email

Request for Internship Opportunity


I am writing to express my interest in your company’s internship program. I am currently a student pursuing a degree in Marketing Communications, and I believe that my skills and qualifications align with the requirements of your program. I am particularly interested in gaining experience in digital marketing, as I have a strong passion for using social media platforms to influence consumer behavior.

During my studies, I have gained valuable skills such as content creation, copywriting, and data analysis. I am also proficient in social media management tools such as Hootsuite, Sprout Social, and Google Analytics. I believe that an internship with your esteemed company will provide me with the opportunity to apply and develop these skills further, while gaining practical experience in the industry.

Thank you for considering my application. I look forward to hearing from you soon.

Best regards,

[Your Name]

Recommendation for Internship Program

Dear [Hiring Manager’s Name],

I am writing to recommend [Name of the student] for your company’s internship program. [He/She] is a bright and talented individual, and I believe that [he/she] will make a valuable contribution to your team.

[Name of the student] is currently pursuing a degree in [Field of study], and [he/she] has shown exceptional competence in [particular skill or subject]. [He/She] has a keen eye for detail and is always eager to take up new challenges. [He/She] also has excellent communication and interpersonal skills, which will enable [him/her] to work effectively in a team environment.

I strongly recommend [Name of the student] for your internship program, and I am confident that [he/she] will learn a great deal from the experience. Thank you for considering [his/her] application.


[Your Name]

Request for Remote Internship

Dear [Hiring Manager’s Name],

I am writing to express my interest in your company’s remote internship program. I am currently a student pursuing a degree in Graphic Design, and I am keen on expanding my knowledge and skills in the field.

Given the current situation, I understand that an on-site internship may not be feasible. However, I am confident that a remote internship will provide me with the opportunity to learn and grow as a designer while contributing meaningfully to your team. As an individual, I am highly motivated, flexible, and adaptable. I am confident that I will be able to handle the challenges posed by a remote internship and deliver high-quality work.

Thank you for considering my application, and I look forward to the opportunity to work with your company.

Best regards,

[Your Name]

Follow-Up After Internship Interview

Dear [Hiring Manager’s Name],

I am writing to follow up on my recent internship interview with your company. Firstly, I would like to express my appreciation for the opportunity to meet with you and your team. It was a pleasure learning more about the organization and the internship program you offer.

I am very excited about the prospect of working for your company and I believe that my skills and experience align well with the requirements of the internship. As discussed during the interview, I have experience in [specific skill or subject], and I am eager to apply this knowledge in a real-world setting.

Once again, thank you for considering my application for the internship program. Please do not hesitate to contact me if you require any further information or clarification.


[Your Name]

Declining Internship Offer

Dear [Hiring Manager’s Name],

Thank you for offering me the opportunity to intern with your esteemed company. After careful consideration, I have decided to decline the offer.

This decision has been a difficult one, and I want to emphasize how much I appreciate the care and consideration that you have shown me throughout the interview process. The insights that I have gained from our conversations have been valuable and have helped me better understand the industry and the role of internships in my career path.

Once again, thank you for your time and consideration. I look forward to the possibility of working with your company in the future should the opportunity arise.

Best regards,

[Your Name]

Thank You for Internship Experience

Dear [Supervisor’s Name],

I would like to express my gratitude for the wonderful internship experience that I had with your company. I had the opportunity to work with an outstanding team, and I learned so much from the experience.

The internship provided me with an excellent opportunity to gain practical experience in the field of [specific field] while applying the knowledge gained during my studies. The experience allowed me to develop new skills such as [skill 1], [skill 2], and [skill 3], which will be invaluable in my future career.

Once again, thank you for the opportunity to intern with your company. The experience has been truly fulfilling, and I look forward to the possibility of working with you again in the future.

Best regards,

[Your Name]

Request for Extension of Internship

Dear [Supervisor’s Name],

I am writing to request an extension of my internship with your company. The experience has been excellent so far, and I believe that an extension will provide me with an opportunity to gain further experience while contributing meaningfully to your team.

During the internship, I have had the opportunity to work on several exciting projects, and I believe that I have added value to the team. An extension will enable me to work on additional projects, gain exposure to new areas, and develop new skills. I would also appreciate the opportunity to continue learning from the team and contributing to its success.

Thank you for considering my request. I look forward to hearing your thoughts on the matter.

Best regards,

[Your Name]

Tips for Writing an Effective Internship Email Sample

Writing a professional and convincing internship email sample is crucial in securing the internship position you desire. Therefore, it’s essential to pay close attention to the content of your email and ensure that it positively represents you and your intention. Here are some related tips to guide you in creating a compelling internship email sample:

  • Be specific and concise: Start your email by introducing yourself and stating why you are interested in the internship opportunity. Keep it brief and straight to the point. Avoid beating around the bush to avoid losing the reader’s interest.
  • Research about the company: Before draft your internship email, you should research the company so that you can write an email that aligns with their culture, values, and expectations. You can look at their website, social media profiles, mission statement, press releases, or even reach out to former interns to learn more about the company.
  • Proofread your email: Make sure that you proofread your email multiple times to eliminate errors, grammatical mistakes, and typos. Ask a friend or mentor to read it over and provide feedback. Keep in mind that the email is your first impression, so it should be flawless.
  • Include your relevant experiences and skills: In your internship email, outline your past experiences and skills that are relevant to the position you are applying for. Explain how your past experiences can benefit the company and how you can contribute to their mission. Highlight any specific achievements that you have had in the past.
  • Show enthusiasm and passion: Convey your enthusiasm and passion for the position and the company. Explain why you think the position is suitable for you and how it will help you achieve your career goals. You can include a specific project or task you are excited about working on during your internship, and how it relates to your career aspirations.

Following these tips can help you write an effective internship email sample that can help you secure a great opportunity. Be confident, professional, and authentic in your email, and you may be surprised at how far it can take you.

FAQs related to Internship Email Sample

How do I start my internship email?

Begin with a polite greeting and introduce yourself, including your name, your institution, and the purpose of your email.

What should be included in the body of an internship email?

The body of the email should include your interest in the internship, your relevant qualifications, your expected start and end dates, and any additional information that may be relevant or requested by the employer.

How do I make sure my internship application stands out?

Be sure to communicate clearly and concisely, highlight your relevant skills and experience, and personalize your application to the specific company and position.

Should I attach my resume and cover letter to the email?

Yes, it’s important to attach your resume and cover letter in the email as it tells the employer more about your qualifications and experiences.

When should I follow-up after sending my internship application?

It’s appropriate to follow-up a week after sending the application. If you do not hear back, you can follow-up again in another week or two. However, be sure to respect the employer’s hiring timeline and do not become a nuisance.

What should I do if I receive a rejection email for my internship application?

Thank the employer for their time and their consideration of your application. Keep a positive attitude, and continue to search for other internship opportunities.

How do I end an internship email politely?

Thank the employer for their time and consideration, and express your excitement about the possibility of working with them. Sign off with a polite closing, such as “Sincerely” or “Best regards.”

Sending Internship Emails Made Easy

That’s it! We hope you found the internship email samples we featured helpful in landing your dream internship. Remember, the key is to keep it simple and straightforward. Good luck in your search and don’t forget to send that email. We’ll see you again soon with more helpful tips and advice. Thanks for reading!