5 Effective Internship Email Templates to Secure Your Dream Internship

Do you find yourself struggling to craft the perfect internship email template? Maybe you’ve searched through countless examples, but none of them seem to fit your specific needs. Well, fear not! Here’s a solution that will save you time and effort: a comprehensive guide to writing internship emails that will get you noticed by potential employers.

In this article, I’ll provide you with a variety of internship email templates that you can use as a starting point, along with tips on how to customize them to suit your specific situation. Whether you’re looking to land an internship with a startup, a multinational corporation, or a non-profit organization, these templates will help you make a great first impression.

In addition, I’ll show you how to avoid common pitfalls when writing internship emails, such as coming off as too pushy or generic. With these tools at your disposal, you’ll be well on your way to securing your dream internship!

So, if you’re ready to take your internship search to the next level, keep reading. And remember – these internship email templates are just a starting point. Feel free to edit them as need be and tailor them to your specific needs. With a little bit of effort, you can create the perfect internship email that will help you stand out from the competition.

The Best Structure for an Internship Email Template

Are you looking to apply for an internship but don’t know how to structure your email? Look no further, as I’ve got you covered with the best structure for an internship email template that is sure to get you noticed.

First and foremost, begin with a clear and concise subject line that mentions the purpose of the email. The subject line is the first thing the recipient will see, and it should give them an idea of what the email is about. For instance, “Internship Application – John Doe” will work well.

Next, address the recipient by their name, and introduce yourself by stating your name, the institution you attend, and your major. This way, the recipient knows who they are communicating with and can tailor their response accordingly.

Thirdly, express your interest in the internship opportunity. Highlight what you know about the company and the skills you hope to gain by interning there. By doing this, you show the recipient that you have done your research on the company and are genuinely interested in the role.

Fourthly, outline the skills and qualifications you possess that make you an ideal candidate for the role. This may include academic achievements, work experience, volunteer work, or extracurricular activities that are relevant to the internship position.

Finally, wrap up with a polite request for a meeting or interview to discuss the internship opportunity further. Thank the recipient for considering your application, and sign off the email with your name and contact information.

In conclusion, the best structure for an internship email template should be clear, concise, and engaging. With these tips in mind, you are sure to stand out among other applicants and secure your dream internship.

Internship Email Template for Recommendation Request

Recommendation Request for an Internship

Dear Professor Smith,

I hope this email finds you well. I am writing to request a letter of recommendation for an upcoming internship opportunity at XYZ Company. The internship is in the marketing department, and I believe that my previous academic and professional experiences align well with this role.

As my professor for the Marketing Research course, I feel that you would be an excellent reference for me. Your mentorship and guidance throughout the course have been invaluable to me, and I believe that your recommendation would be a significant asset to my application.

Thank you in advance for your assistance, and please let me know if there is anything else you need from me to complete this letter.

Best regards,

John Doe

Recommendation Request for a Public Relations Internship

Dear Ms. Johnson,

I am writing to request your assistance with a letter of recommendation for an upcoming internship opportunity in Public Relations. I have had the pleasure of taking two of your courses and have found them extremely informative and valuable.

As a Public Relations intern, effective communication, interpersonal and leadership skills are essential, and I believe your recommendation would be a great addition to my application for XYZ Company’s PR internship program. I am confident that my experience and skills in communication and teamwork, coupled with your recommendation, will make me a strong candidate for this internship opportunity.

Thank you for your time and consideration. I appreciate your guidance and expertise as I pursue my career goals.


Jane Smith

Application for an Internship

Dear Recruiting Manager,

I hope this email finds you well. I am writing to express my strong interest in the internship position at XYZ Company. As a goal-oriented and enthusiastic student, I believe that this internship would offer me a unique and valuable opportunity to learn and grow both personally and professionally.

My academic background in marketing and previous internship experience has given me essential skills such as teamwork, time management, and effective communication, which I believe will be an asset to your organization. I am excited about the opportunity to work and learn within XYZ Company and contribute my skills to the objectives of your dynamic team.

Thank you for considering my application. I eagerly anticipate the opportunity to meet with you to further discuss my qualifications and what I can offer to your team.

Best regards,

John Doe

Thank you Email for Internship Opportunity

Dear Mr. Brown,

I am writing to express my sincere gratitude for offering me the internship opportunity in the IT department at XYZ Company. I am excited to have the chance to work and learn in a professional work environment, applying the skills I have learned in my academic studies to the benefit of your company.

The opportunity to gain hands-on experience in a corporate setting is an invaluable experience, and I am grateful for the trust and confidence you have placed in me to take on this role. I look forward to contributing my skills and ideas to your team and developing new skills along the way.

Thank you once again for this opportunity. I am excited to start and look forward to meeting the team in-person.

Best regards,

Jane Smith

Follow-up Email after an Internship Interview

Dear Ms. Johnson,

Thank you for taking the time to meet with me last week regarding the PR internship opportunity with XYZ Company. It was enjoyable talking with you about the responsibilities of the position, and I am more excited about the opportunity.

I wanted to follow up with you to reiterate my interest in the internship. I feel that my experience in public relations and communication skills would be beneficial at XYZ Company, and I am eager to contribute my skills and learn from the team.

Thank you again for your time and consideration during the interview process. Please do not hesitate to reach out if there is any further information I can provide or if you require additional references.

Best regards,

John Doe

Declining an Internship Offer

Dear Mr. White,

Thank you for offering me the internship opportunity in the finance department at XYZ Company. I appreciate the time and effort that you and the team have invested in my application process and their consideration of my skills and experience.

After careful consideration, I have decided to decline the internship offer. Although I am honored to have been offered such an exciting opportunity, I have received another offer for a role that better aligns with my career goals. I hope that you understand my decision and realize how difficult it was for me to decide between two such valuable opportunities.

Thank you once again for considering me for this excellent opportunity. I hope that we can stay connected in the future, and I wish you and the team all the best.


Jane Smith

Feedback Email after an Internship

Dear Ms. Johnson,

I hope this email finds you well. I am writing to you today to thank you for the opportunity to participate in the Public Relations internship program at XYZ Company. Over the past few months, I have learned and grown both personally and professionally.

The team at XYZ Company provided an exceptionally informative and interactive internship experience. As a result, I grew extensively in my understanding of what the public relations field entails, as well as the practical experience of executing successful PR programs. I’d like to say thank you for your warmth and guidance throughout my internship period.

Your mentorship and guidance were essential to my experience at XYZ, and I feel more equipped and ready to join the workforce. I appreciate the constructive feedback and recommendations that you always provided me, and I believe that it will undoubtedly shape my PR career ahead.

Thank you once again for the wonderful experience at XYZ Company.

Best regards,

John Doe

The Art of Writing an Impressive Internship Email Template

Sending an internship email is the first step toward securing a career opportunity, but it’s essential to approach the process with precision. Whether you’re seeking an internship in a big corporate or a small startup, your email should be succinct, professional, and engaging. Follow these tips to write an impressive internship email template that can help you land an internship of your choice.

  • Subject Line is Key
    Start with an attention-grabbing subject line that communicates your message in a nutshell. Keep it short and catchy that can entice the hiring manager to read your email. Avoid using generic, boring subject lines, such as “Internship Application” or “Job Inquiry.” Instead, try something like “Aspiring Intern with Unique Strengths,” or ” Seeking Internship: Quick Learner and Go-Getter.”
  • Begin with a Professional Greeting
    Start by addressing the hiring manager by name and use a professional salutation, such as “Dear Mr./Ms. Last Name” or “Hello Hiring Manager.” Avoid using generic, vague introductions like “To Whom It May Concern.”
  • Introduce Yourself and Your Purpose
    Begin your email by introducing yourself and explaining your reason for writing. Be concise and provide a brief overview of your education, qualifications, and relevant experience. Your introduction should convey sincerity and passion for the position. Show that you have researched the company and understand its operations and culture.
  • Highlight Your Skills and Accomplishments
    Next, elaborate on your qualifications and demonstrate why you would be a perfect fit for the role. Emphasize your skills, accomplishments, and strengths that align with the position to showcase your value to the company. Use bullet points and subheadings to make your email readable and skimmable. Avoid using jargon or buzzwords that obscure your message.
  • Showcase Your Enthusiasm
    Convey your enthusiasm and passion for the position in your email. Let the hiring manager know why you’re interested in the role and why you’re passionate about the company’s mission and vision. Show your willingness to learn and grow under the guidance of experienced mentors. End your email with a strong closing statement, such as “Thank you for considering my application. I look forward to hearing from you soon.”
  • Proof-read and Edit Your Email
    Before hitting the send button, proofread and edit your email meticulously. Check for spelling and grammatical errors, incorrect punctuation, and inappropriate language. Make sure your email is clear, concise, and error-free. Use a professional tone throughout your email.
  • Follow up
    If you haven’t heard back within a week or two of sending your email, don’t hesitate to follow up politely. Send a brief email to inquire about the status of your application and express your continued interest in the position. Follow up emails can also help you stand out from other candidates.

An impressive internship email template can make the difference between getting your foot in the door or being ignored. Follow these tips to craft a professional and persuasive email that will initiate a long-lasting relationship with the employer.

FAQs related to Internship Email Template

What should I include in the subject line of my internship email?

Your subject line should be concise and direct, indicating your purpose of reaching out. For example, ‘Internship Inquiry’ or ‘Application for Internship Opportunity.’

How should I address the recipient of my internship email?

You should use the recipient’s full name and appropriate title, such as ‘Dear Dr. Smith’ or ‘Hello Mr. Johnson.’

What information should I include in the body of my internship email?

You should introduce yourself, express your interest in the internship position, and highlight your relevant qualifications and experience. You should also attach your resume and any other supporting documents.

How should I end my internship email?

You should end your email with a polite and professional closing, such as ‘Thank you for your time and consideration,’ followed by your name and contact information.

How long should my internship email be?

Your email should be brief and focused, ideally no longer than one page. Avoid using jargon or technical terms that may not be familiar to the recipient.

Should I follow up on my internship email?

Yes, it is advisable to follow up on your internship email after a week or so to inquire about the status of your application. This shows your interest and enthusiasm for the position.

What should I do if I receive no response to my internship email?

If you do not receive a response to your internship email after a reasonable period, you can send a polite follow-up email or try to contact the recipient by phone or in person. However, do not be too pushy or persistent as this may reflect poorly on you.

Thanks for tuning in!

Hope you enjoyed reading about the internship email template and how it can help you secure your dream internship. Remember to always personalize your email and showcase your unique skills and experience. And don’t forget, patience is key when waiting for a response from potential employers. Good luck on your internship search! Come back soon for more tips and tricks to help you navigate the workforce.